Treasury Rules for Railway Officers

Treasury rules for Indian Railways, guiding railway officers and treasury staff in their financial dealings.

These rules apply to the Railway Department, with modifications for when the Bank handles treasury cash.

The term "Bank" in these rules includes the Reserve Bank of India, State Bank of India, its branches and approved subsidiaries acting as agents.

All railway cheques, receipts, and remittance notes require the name of the concerned railway, stamped or printed prominently.

Except where specifically stated, all railway earnings and other receipts must be deposited into the treasury.

The rule outlines the procedure for depositing funds into the treasury.

Private payments to railways, whenever possible, should be received by cheque or cash by the railway officer.

Payments in cash from other government departments to railways should be received by cheque or in cash by the railway officer.

A Railway Officer must send a cheque to the Treasury for any cash receipts used for current payments, drawn in their own favor and endorsed "Received payment by transfer credit to… Railway."

The Chief Accounts Officer can exempt certain transactions from this rule based on the Railway Department's approval.

Railway officers cannot open deposit accounts in a treasury. All payments from Railways must be credited to the Railway Administration.

Even when Municipalities deposit funds for Railway works, this money must be credited to the specific Railway Administration and work it's intended for.

Railway officers who frequently make remittances should keep a book to log all their treasury transfers.

When depositing money from sources other than usual earnings, a copy of the chalan (payment slip) must be sent to the Chief Accounts Officer.

Cheque payments for Railway receipts can be made directly to the bank, and logged in the remittance book with a specific note mentioning 'by Bank Cheques'.

On open railway lines, remittances are usually made daily by the Chief Accounts Officer.

Remittances are made using Form A.

The Chelan, or payment slip, should clearly state the Railway district and the specific work the deposit pertains to.

Disbursing officers banking at a different treasury than their subordinate must set up an account with the subordinate's treasury and authorize the subordinate to draw funds from it. Reserve Bank drafts are not permitted.

Disbursing officers or their subordinates can obtain funds from sub-treasuries using checks, subject to rules 150 and 163.

Railway officers requiring service postage stamps must send a check in favor of the supplier, following procedures outlined in rule 317.

Land compensation payments made by officers not working as Railway disbursers are governed by Appendix VI of the Indian Railway Code. Special Land Acquisition Officers acting as disbursers follow the same rules as Railway officers.

Departmental regulations can set supplementary instructions for officers, subject to the general provisions of this appendix.

Government officers must deposit all money received into a treasury or bank. Money cannot be used for departmental expenses or held separate from the Public Accounts of the Central Government.

All government revenues must be held in the Public Account of the Central Government, with exceptions for railway cash receipts and deposits in specific cases.

Railway departments can directly spend cash received, but only under departmental regulations or with presidential approval.

In special cases, government revenues can be deposited in a state treasury, bank, or private banker, subject to government and Auditor General approval.

Each treasury or sub-treasury uses a separate cheque book, and cheques drawn from one treasury should not be used on other treasuries.

Government officers drawing from sub-treasuries must inform the Treasury Officer of their probable drawings to ensure sufficient funds are available.

When railway stations deposit earnings directly with local treasuries, they use a book of remittance notes containing a block foil and two counterfoils. The Station Master fills in the counterfoils and the block foil to detail the remittance.

The amount received through remittance notes is written in words at the foot of the form by the Treasury Officer.

Even if remittances made on the last working day of a financial year are received late, they are recorded in the treasury accounts for the day they were actually received.

Any differences between the shroffed amounts (verified amounts) and the initial recorded sums are adjusted with the Railway department in the treasury accounts for April.

When a refund is issued to a poddar, the Treasury Officer notifies the Railway Officer who made the initial remittance.

Authorized Railway disbursing officers can draw cheques on specified treasuries for official purposes.

A letter of credit is issued to the disbursing officer, setting a limit on the amount they can draw by cheques.

Subordinate officers under a disbursing officer may be empowered to draw cheques from the disbursing officer's account, but within a specific limit and using a separate cheque book.

The procedure followed for cheques drawn under a letter of authority issued by the disbursing officer is the same as if he drew them directly.

The Treasury Officer handles the letter of authority as per the prescribed procedure outlined in the Rule 194.

These rules clarify how railway officers, specifically in India, manage finances within the treasury system. They act as a guide for interactions between railway staff and treasury officials.

The term "Bank" in these rules refers to institutions authorized to handle government financial transactions. This includes the Reserve Bank of India, State Bank of India, and approved subsidiaries acting as their agents.

All financial documents, such as cheques, receipts, and notes related to railway transactions must clearly display the name of the associated railway. This ensures proper accounting and identification.

Except for specific exceptions, all earnings and revenue generated by the Indian Railways must be deposited into the treasury following specific procedures.

Private payments to railways should be received through cheques or cash by the railway officer whenever possible. This ensures proper documentation and transparency.

Cash payments from other government departments to railways should be received through cheques whenever possible. This promotes transparency and accountability.

Railway officers frequently making treasury deposits should maintain a detailed record of all their transactions, ensuring proper tracking and reconciliation.

When a railway officer deposits money from sources other than regular earnings, a payment slip (chalan) is generated. A copy of this chalan must be sent to the Chief Accounts Officer for record-keeping and auditing.

When a Railway officer uses cash receipts for current payments, they must send a cheque to the Treasury Officer by the end of the month. The cheque should be drawn in their favor and endorsed with the phrase 'Received payment by transfer credit to [Railway name]'.

Even when municipalities deposit funds for Railway work, the money must be credited to the specific Railway Administration and project it is intended for.

Railway officers who frequently make remittances to the treasury should keep a book to record all their payments. This book accompanies the remittance and chalan (payment slip).

Remittances on open railway lines are made using Form A.

All payments to railways from private individuals or companies should ideally be received through cheques or cash by the railway officer to ensure proper documentation and transparency.

Cash payments from other government departments to railways should ideally be received through cheques to promote transparency and accountability.

Railway officers making frequent remittances should keep a book to log every transfer to the treasury, ensuring accurate tracking and reconciliation.

Railway officers who require service postage stamps must send a check in favor of the supplier, following procedures outlined in rule 317.

When making payments for land compensation, officers not acting as Railway disbursers are guided by Appendix VI of the Indian Railway Code. Special Land Acquisition Officers acting as disbursers follow the same rules as Railway officers.

A letter of credit is issued to the disbursing officer, setting a limit on the amount they can draw by cheques.

Subordinate officers under a disbursing officer may be empowered to draw cheques from the disbursing officer's account, but within a specific limit and using a separate cheque book.

Railway disbursing officers can draw cheques on specified treasuries for official purposes.