Treasury Rules for Railway Officers

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Questions and Answers

What is prohibited regarding the revenues received by the Government?

They can be appropriated for any departmental expenditure without regulation.

They must be kept in a separate bank account.

They can be deposited with private bankers at any time.

They must not be kept out of the Public Account of the Central Government. (correct)

Under what condition can departmental receipts be directly appropriated for expenditure?

When approved by a State Treasury.

For all departmental receipts without restrictions.

Upon written request from the department head only.

For cash receipts of railways, with specific departmental regulations or approval. (correct)

How should cheques be handled across different treasuries or sub-treasuries?

One cheque book can be used across all treasuries as long as it is logged.

Separate cheque books must be maintained for each treasury or sub-treasury. (correct)

Cheques can be exchanged between treasuries as long as the dates match.

Cheques drawn from one treasury can be deposited in another without restriction.

What must a Treasury Officer do prior to making payments based on letters or assignments?

Record the payment under their initials in the payment register. Signup and view all the answers

What happens if a Treasury Officer makes a payment beyond the authority of a letter of credit?

The Treasury Officer assumes personal financial risk for the overpayment. Signup and view all the answers

What is the primary purpose of sending a cheque to the Treasury Officer at the end of the month?

To fulfill cash receipt regulations Signup and view all the answers

What is the primary purpose of the rules in Chapter II of Part VII?

For the guidance of officers of Indian Railways in their dealings with Treasuries Signup and view all the answers

Which entity is defined as 'the Bank' under the rules?

Any office or branch authorized to transact Government business Signup and view all the answers

Who may exempt specific transactions from the operation of cash receipt rules?

A Chief Accounts Officer Signup and view all the answers

What must be stamped or printed on the cheques and chalans of the Railway Department?

The name of the concerned Railway in bold letters Signup and view all the answers

According to Rule 498, how should sums paid into a treasury by a Railway Officer be treated?

Carried to the credit of the Railway Administration Signup and view all the answers

What must accompany a Railway Officer's remittance to the treasury?

A remittance book Signup and view all the answers

What type of receipts must be remitted to the treasury according to Rule 496?

All earnings and other receipts on both Capital and Revenue accounts Signup and view all the answers

How should amounts payable to Railways by private individuals or companies be received?

Preferably by cheque or cash Signup and view all the answers

What is NOT required when depositing moneys other than ordinary earnings into the treasury?

Completion of a transaction approval form Signup and view all the answers

Which provision must be followed for remittance into treasury as stated in Rule 496?

All procedures of the Appendix must be adhered to Signup and view all the answers

What document should accompany the remittance when a Railway Officer makes daily remittances?

Form A Signup and view all the answers

How should remittances made by Bank cheques be recorded in the remittance book?

Not sent with the remittance Signup and view all the answers

What type of account must the Railway Departments remit all receipts to?

The treasury, according to prescribed procedures Signup and view all the answers

Which of the following is NOT mentioned as a method for receiving payment by Railway officers?

Through bank transfer Signup and view all the answers

What information must be included in the chalan when deposits are made by local bodies?

Name of the Railway and work related to the deposit Signup and view all the answers

Which of the following is NOT part of the responsibilities for a Railway Officer making remittances?

Preparing a budget summary Signup and view all the answers

What should be indicated on cheques paid in as Railway receipts?

Credit account of Government or specified designation Signup and view all the answers

What must a disbursing officer do when funds are required for a subordinate at a different treasury?

Place themselves in account with that treasury and empower the subordinate to draw against it. Signup and view all the answers

How may a disbursing officer or their subordinate obtain funds from sub-treasuries?

By means of cheques. Signup and view all the answers

What is required for Railway officers to obtain service postage stamps?

They must send a cheque for the value of the stamps. Signup and view all the answers

What governs the payments of compensation for lands taken for Railway purposes?

The orders contained in Appendix VI of the Indian Railway Code. Signup and view all the answers

Who is treated as officers of the Railway Department for the purpose of disbursement rules?

Special Land Acquisition Officers acting as disbursers. Signup and view all the answers

What is the primary rule regarding the handling of revenue moneys received by Government Officers?

They should be paid into a treasury or the Bank without undue delay. Signup and view all the answers

What happens to money tendered to Government Officers on account of revenues?

It must be included in the Public Accounts of the Central Government. Signup and view all the answers

What is the requirement for disbursement through Reserve Bank drafts?

Funds may not be made available for such purposes by means of Reserve Bank drafts. Signup and view all the answers

What is stated about supplementary instructions for departmental officers?

Supplementary instructions may be laid down by departmental regulations. Signup and view all the answers

What is the purpose of the remittance notes (Form No.A) at railway stations?

To record the full particulars of the remittance Signup and view all the answers

What must the Treasury Officer do with the remittance forms received?

Write the amount received in words at the foot of each form Signup and view all the answers

When are railway remittances brought into treasury accounts?

On the day they are received, regardless of shroffing Signup and view all the answers

What authority does a railway disbursing officer have regarding cheque drawing?

To authorize subordinate officers to draw cheques against his drawing account Signup and view all the answers

What should be done if excesses or deficiencies are found after shroffing remittances?

Adjust them with the Railway Department for April accounts Signup and view all the answers

What is required for a subordinate officer to draw cheques?

A different numbered cheque book supplied by the disbursing officer Signup and view all the answers

What should the Treasury Officer do with a letter of authority issued by a disbursing officer?

Deal with it as if it were drawn by the disbursing officer himself Signup and view all the answers

What document should the Treasury Officer retain from the remittance process?

The first counterfoil of the remittance notes Signup and view all the answers

In what scenario should a refund to a poddar be communicated?

After the refund is made to the poddar Signup and view all the answers

What is indicated for remittances made on the last working day of a financial year?

They are recorded for the day received irrespective of shroffing Signup and view all the answers

What must a Government Officer provide to the Treasury Officer regarding cheque drawings on sub-treasuries?

Notice of the probable amount of drawings Signup and view all the answers

Under what circumstances can moneys tendered on account of revenues be deposited with institutions other than the Public Account?

In special cases authorized by the Government after consultation with the Auditor General Signup and view all the answers

What is the responsibility of the Treasury Officer regarding overpayments made beyond the authority of a letter of credit?

Document the overpayment but it remains the risk of the Treasury Officer Signup and view all the answers

What condition must be met for bilingual cheques to be used at sub-treasuries?

If the sub-treasuries are managed by personnel not acquainted with English Signup and view all the answers

What requirement is specified for payments made under letters or assignments by the Treasury Officer?

All payments must be noted under the Treasury officer's initials Signup and view all the answers

What information must be clearly presented on cheques and chalans issued by the Railway Department?

The concerned Railway's name in bold letters Signup and view all the answers

How should earnings and other receipts of the Railway be managed according to Rule 496?

They must be sent to the treasury following prescribed procedures Signup and view all the answers

Who is permitted to transact Government business as an agent of the State Bank of India?

Branches of a subsidiary Bank as defined by the relevant act Signup and view all the answers

When should amounts payable to Railways by private individuals be received?

Preferably by cheque or cash Signup and view all the answers

What must be adhered to for the remittance of Railway-related receipts?

The specific remittance procedure outlined in the appendix Signup and view all the answers

According to the rules, what should be done with the earnings received by the Railways?

They must be remitted to the treasury for proper recording Signup and view all the answers

Which of the following best describes 'the Bank' in the context of these treasury rules?

Any branch of the Reserve Bank of India and its affiliates Signup and view all the answers

Under the treasury rules, what is the proper course of action when finding discrepancies after counting remittances?

Immediately report to higher authorities Signup and view all the answers

What action should the Treasury Officer take after receiving remittance forms?

Write the amount received in words at the foot of each form Signup and view all the answers

In cases where railway stations deposit earnings directly with local treasuries, which document accompanies the remittance?

Book of Remittance Notes (Form No.A) Signup and view all the answers

What must be done when a railway remittance is made on the last working day of a financial year?

It should be brought into the treasury accounts for the day received Signup and view all the answers

What is required for a subordinate officer to draw cheques against a disbursing officer’s account?

A separate cheque book with a different number Signup and view all the answers

If excesses or deficiencies are discovered after shroffing, how should they be adjusted?

By adjusting with the Railway Department in April accounts Signup and view all the answers

What is indicated on the counterfoils and block foil in the remittance process at railway stations?

Details of the remittance Signup and view all the answers

What must accompany any refund made to a poddar?

A separate intimation of the amount to the Railway Officer Signup and view all the answers

What should occur when cheques are drawn under a letter of authority?

They should be accounted for as drawn by the disbursing officer Signup and view all the answers

What must a Railway Officer do if cash receipts are used for current disbursements?

Send a cheque endorsed by himself to the Treasury Officer. Signup and view all the answers

What document should accompany a Railway Officer's remittance to ensure proper processing?

A remittance book accompanied by a chalan. Signup and view all the answers

Who has the authority to exempt specific transactions from the cash receipt rules?

The Chief Accounts Officer with prior approval. Signup and view all the answers

How should sums paid into a treasury by a Railway Officer be recorded?

They must be carried to the credit of the Railway Administration concerned. Signup and view all the answers

What is required to be recorded in the remittance book for cheques paid in as Railway receipts?

The entry should specify 'by Bank Cheques'. Signup and view all the answers

What specific information is required in the chalan when deposits are made by local bodies?

The name of the Railway and the work related to the deposit. Signup and view all the answers

How often should remittances be made by or on behalf of the Chief Accounts Officer for open lines of Railway?

Daily as far as possible. Signup and view all the answers

What happens to money that is tendered by individuals to Government Officers on account of revenues?

It must be documented and remitted to the treasury. Signup and view all the answers

What is required from a Railway Officer when making deposits other than ordinary earnings?

Immediate communication of the chalan copy to the Chief Accounts Officer. Signup and view all the answers

What stipulation is placed regarding the handling of remittance forms received by the Treasury Officer?

They must be retained from the remittance process. Signup and view all the answers

What must a disbursing officer do to empower a subordinate to draw funds at a different treasury?

Get himself placed in account with that treasury Signup and view all the answers

Which of the following statements about payments from sub-treasuries is accurate?

Cheques can be used to obtain funds from sub-treasuries Signup and view all the answers

When requiring service postage stamps, what must Railway officers provide?

A cheque for the value of the stamps Signup and view all the answers

Which procedure governs payments of compensation for lands taken for Railway purposes?

Orders contained in Appendix VI of the Indian Railway Code Signup and view all the answers

What must happen to all moneys received by Government Officers on account of revenues?

They must be paid into a treasury or the Bank without undue delay Signup and view all the answers

What is stated about the use of Reserve Bank drafts for disbursing officers?

They cannot be used to make funds available for subordinates at different treasuries Signup and view all the answers

Who can be treated as officers of the Railway Department for disbursement purposes?

Special Land Acquisition Officers acting as disbursers Signup and view all the answers

What is required for supplementary instructions for departmental officers?

General provisions of the framework of laws Signup and view all the answers

What must a Treasury Officer do with remittance forms received?

Retain them for records Signup and view all the answers

What is the implication of moneys received as mentioned in the rules?

They cannot be appropriated for departmental expenditure Signup and view all the answers

Study Notes

Treasury Rules Applicable to the Railway Department

Rules in this chapter guide railway officers in treasury dealings
Rules apply to railway transactions with treasuries
Bank refers to Reserve Bank of India branches, State Bank branches, or subsidiary banks authorised for government business
Railway receipts and payments must clearly identify the concerned railway
All railway earnings & receipts must be remitted to treasury as per prescribed procedure
Amounts payable to railways by individuals/companies should be by cheque or cash
Cash receipts used for disbursements require a cheque to the treasury, before month-end. The Chief Accounts Officer can exempt specific transactions from this rule, with prior approval
Chief Accounts Officer can exempt specific transactions from this rule, with prior approval
No deposit account can be opened in a treasury by railway officers
Railway related deposits must be credited to the railway administration
Railway officers frequently making remittances must keep a dedicated remittance book. This book should accompany remittance and chalan for treasury receipt. Copies of chalans or remittance notes must be sent to the Chief Accounts Officer when non-ordinary earnings are deposited.
Remittances to the bank, by cheque, include an entry in the remittance book, "by bank cheques". These books do not need to be sent with remittances if accompanied by endorsed cheques.
Remittances by railway officers should be made daily, using Form A (in open lines), or with remittance notes (Form A), for railway stations authorized for direct deposits. Remittances at the end of the financial year should be included, even if not processed immediately.
Cheques drawn and paid by a subordinate officer are treated the same way as if drawn by the authorized officer
Rules are provided for payments at sub-treasuries, service postage stamps & compensation for land
Disbursing officers (authorized by Chief Accounts Officer), can draw cheques from specified treasuries

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Description

This quiz focuses on the treasury rules applicable to railway departments. It includes procedures for treasury dealings, remittances, and management of railway earnings. Understanding these rules is essential for railway officers to ensure compliance and proper financial management.