Time Management Principles and Effectiveness

Achieving the desired result using the minimum possible resources.

Unnecessary steps in a process that do not add value.

Utilizing technology and automation to simplify repetitive tasks and save time.

Carefully allocating resources, such as time, money, and materials, to maximize their value.

Minimizing waste of time, resources, and effort to improve cost-effectiveness and sustainability.

Actions and behaviors that negatively impact time management.

External factors that disrupt time management.

Rules that highlight the impact of time management on productivity.

Time is constant and experienced the same way by everyone, regardless of individual differences. We all have the same amount of time.

Time cannot be stretched or shrunk. We all have 24 hours a day, and we can't change that.

Time is essential for carrying out everyday activities and accomplishing goals. It's a fundamental resource.

Once time has passed, it's gone forever, and you can't get it back.

Frequent disruptions make tasks take longer. Focus and minimize interruptions to stay productive.

Short tasks are easy to fit into a schedule, while long tasks need careful planning. Address short tasks quickly and break down long ones.

Spending more time on a task doesn't guarantee better quality. Focus on importance, not just time spent.

Effective people handle important tasks before they become urgent, preventing chaos. Plan ahead to avoid last-minute stress.

The tendency to postpone tasks due to aversion, overload, or difficulty, resulting in stress and reduced productivity.

A time management method that structures time into focused work sessions (25 minutes) followed by short breaks (5 minutes).

A time management approach where time is allocated based on the importance and urgency of tasks, allowing for efficient prioritization.

The tendency for unfinished tasks to linger in memory, potentially motivating completion or causing procrastination.

The ability to focus on present tasks while minimizing distractions.

A time management approach where tasks are scheduled based on goals and priorities. Time is planned in accordance with objectives.

A time management approach where time is allocated based on available time, typically measured in minutes and hours.

A method for managing time by scheduling specific blocks of time for different activities or tasks.

The process of communicating and interacting between two or more parties to reach a mutually beneficial agreement or resolution.

Understanding and effectively conveying ideas between parties during negotiation.

The ability to find common ground and resolve conflicts constructively during negotiation.

The act of finding a middle ground that satisfies both parties' needs in a negotiation.

A strategic plan or approach used to achieve desired outcomes in a negotiation.

The process of discovering each party's needs and desires, focusing on finding solutions that satisfy everyone.

The most crucial stage in negotiation, where thorough research, planning, and goal setting occur.

The practice of setting a minimum acceptable outcome that determines if negotiation is worthwhile.

The most effective way to approach a negotiation is by focusing on mutually beneficial outcomes where both parties feel they have gained something valuable.

The process of making concessions or offering something of value to the other party in order to reach an agreement.

A critical moment in a negotiation where progress stalls or breaks down due to an impasse.

A negotiation strategy where the relationship is prioritized over the business outcome.

A negotiation strategy where the focus is on achieving both individual and shared goals. Both sides gain something.

A negotiation strategy where the focus is on achieving a personal advantage, even if it means sacrificing the relationship or another party's interests.

A negotiation approach where the individuals involved prioritize maintaining a good relationship, even if it means sacrificing their own interests.

In negotiations, this personality type is detail-oriented, goal-driven, and understands their own needs and goals. They are proactive and clear about what they want to achieve.

The ability to effectively communicate non-verbally through body language, tone of voice, and facial expressions. It encompasses how you look, sound, and use your physical presence to convey your message.

A concise, engaging, and persuasive presentation of an idea or project, typically delivered in a short amount of time, such as an elevator ride.

The ability to effectively engage with your audience by making eye contact, using appropriate body language, and varying your tone of voice.

The combination of nonverbal communication cues that contribute to the overall impact of your presentation. These include:

• Appearance: Clothes, grooming
• Body language: Posture, gestures, eye contact
• Tone of voice: Volume, pitch, rhythm
• Facial expressions: Smiling, frowning, nodding
• Space and movement: Proximity to audience, walking around

Enhancing the effectiveness of your presentation by crafting engaging stories, personal anecdotes, and relatable experiences.

A formal evaluation of your presentation, analyzing strengths, weaknesses, and areas for improvement. It helps you learn from your experiences and refine your presentation skills.

The act of thoughtfully using pauses during your presentation to emphasize points, create suspense, and give the audience time to process information.

A technique for practicing your presentation by visualizing key points and mentally rehearsing the flow of information. It helps to improve your recall and delivery without relying solely on notes.