Podcast
Questions and Answers
What is the first step in effective time management?
What is the first step in effective time management?
Why is planning important for managers?
Why is planning important for managers?
What is a common mistake that novice managers make?
What is a common mistake that novice managers make?
What should a manager do after completing the highest-priority task?
What should a manager do after completing the highest-priority task?
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What is the purpose of daily planning?
What is the purpose of daily planning?
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What is a cyclical process in time management?
What is a cyclical process in time management?
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What should the manager focus on during the planning time?
What should the manager focus on during the planning time?
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Why is it recommended to use multiple to-do lists?
Why is it recommended to use multiple to-do lists?
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What is the purpose of breaking down large tasks into smaller ones?
What is the purpose of breaking down large tasks into smaller ones?
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Why is it important to prioritize tasks?
Why is it important to prioritize tasks?
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What is the purpose of keeping a time log?
What is the purpose of keeping a time log?
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What is the benefit of identifying time-consuming tasks?
What is the benefit of identifying time-consuming tasks?
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Study Notes
Time Management
- Effective management of employees requires effective time management, which begins with finding time to plan and prioritize.
- The three basic steps to time management are:
- Allow time for planning and establishing priorities
- Complete the highest-priority task whenever possible and finish one task before beginning another
- Reprioritize based on remaining tasks and new information
Common Mistakes of Novice Managers
- Two mistakes common to novice managers are:
- Underestimating the importance of a daily plan
- Not allowing adequate time for planning
Daily Planning
- Setting aside time at the beginning of each day to plan the day allows the manager to focus on high-priority tasks
- Daily planning involves reviewing short-term, intermediate, and long-term goals and determining progress toward these goals
Time Management Skills
- Use multiple to-do lists to organize tasks by topic or context
- Break large tasks into smaller, actionable tasks
- Prioritize tasks, recognizing that not all tasks need to be done immediately
- Set realistic deadlines for each task
- Be flexible and adapt to interruptions
- Plan your day according to your biological peaks and lows
- Learn to say "no" to non-essential tasks
Making the Most of Time
- Make use of wasted time, such as commuting or waiting, by carrying pocket work
- Keep a time log to track how you spend your time and identify areas for improvement
Time Management Strategies
- Keep a time log to determine how you use your time and identify time-consuming tasks
- Use a task list to inventory and prioritize tasks
- Evaluate your time log to determine:
- If all necessary tasks are being completed
- Which tasks require the most time
- When you are most productive
- How you allocate your time among different activities
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Description
Learn how effective time management is crucial for managers to direct employees and maximize resources. Understand the three basic steps to time management, including planning, prioritizing, and completing tasks.
