12 Questions
What is the first step in effective time management?
Allow time for planning and establish priorities
Why is planning important for managers?
To get started on tasks efficiently
What is a common mistake that novice managers make?
Not allowing adequate time for planning
What should a manager do after completing the highest-priority task?
Reprioritize the remaining tasks based on new information
What is the purpose of daily planning?
To spend time on high-priority tasks
What is a cyclical process in time management?
The three steps of time management
What should the manager focus on during the planning time?
Progress made towards short-term, intermediate, and long-term goals
Why is it recommended to use multiple to-do lists?
To organize tasks by topic or context
What is the purpose of breaking down large tasks into smaller ones?
To make consistent progress on the task
Why is it important to prioritize tasks?
So you can focus on the most important tasks first
What is the purpose of keeping a time log?
To evaluate how time is spent and identify areas for improvement
What is the benefit of identifying time-consuming tasks?
It helps to determine a course of action and plan more realistically
Study Notes
Time Management
- Effective management of employees requires effective time management, which begins with finding time to plan and prioritize.
- The three basic steps to time management are:
- Allow time for planning and establishing priorities
- Complete the highest-priority task whenever possible and finish one task before beginning another
- Reprioritize based on remaining tasks and new information
Common Mistakes of Novice Managers
- Two mistakes common to novice managers are:
- Underestimating the importance of a daily plan
- Not allowing adequate time for planning
Daily Planning
- Setting aside time at the beginning of each day to plan the day allows the manager to focus on high-priority tasks
- Daily planning involves reviewing short-term, intermediate, and long-term goals and determining progress toward these goals
Time Management Skills
- Use multiple to-do lists to organize tasks by topic or context
- Break large tasks into smaller, actionable tasks
- Prioritize tasks, recognizing that not all tasks need to be done immediately
- Set realistic deadlines for each task
- Be flexible and adapt to interruptions
- Plan your day according to your biological peaks and lows
- Learn to say "no" to non-essential tasks
Making the Most of Time
- Make use of wasted time, such as commuting or waiting, by carrying pocket work
- Keep a time log to track how you spend your time and identify areas for improvement
Time Management Strategies
- Keep a time log to determine how you use your time and identify time-consuming tasks
- Use a task list to inventory and prioritize tasks
- Evaluate your time log to determine:
- If all necessary tasks are being completed
- Which tasks require the most time
- When you are most productive
- How you allocate your time among different activities
Learn how effective time management is crucial for managers to direct employees and maximize resources. Understand the three basic steps to time management, including planning, prioritizing, and completing tasks.
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