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Questions and Answers
What is the first step in effective time management?
Why is planning important for managers?
What is a common mistake that novice managers make?
What should a manager do after completing the highest-priority task?
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What is the purpose of daily planning?
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What is a cyclical process in time management?
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What should the manager focus on during the planning time?
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Why is it recommended to use multiple to-do lists?
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What is the purpose of breaking down large tasks into smaller ones?
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Why is it important to prioritize tasks?
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What is the purpose of keeping a time log?
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What is the benefit of identifying time-consuming tasks?
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Study Notes
Time Management
- Effective management of employees requires effective time management, which begins with finding time to plan and prioritize.
- The three basic steps to time management are:
- Allow time for planning and establishing priorities
- Complete the highest-priority task whenever possible and finish one task before beginning another
- Reprioritize based on remaining tasks and new information
Common Mistakes of Novice Managers
- Two mistakes common to novice managers are:
- Underestimating the importance of a daily plan
- Not allowing adequate time for planning
Daily Planning
- Setting aside time at the beginning of each day to plan the day allows the manager to focus on high-priority tasks
- Daily planning involves reviewing short-term, intermediate, and long-term goals and determining progress toward these goals
Time Management Skills
- Use multiple to-do lists to organize tasks by topic or context
- Break large tasks into smaller, actionable tasks
- Prioritize tasks, recognizing that not all tasks need to be done immediately
- Set realistic deadlines for each task
- Be flexible and adapt to interruptions
- Plan your day according to your biological peaks and lows
- Learn to say "no" to non-essential tasks
Making the Most of Time
- Make use of wasted time, such as commuting or waiting, by carrying pocket work
- Keep a time log to track how you spend your time and identify areas for improvement
Time Management Strategies
- Keep a time log to determine how you use your time and identify time-consuming tasks
- Use a task list to inventory and prioritize tasks
- Evaluate your time log to determine:
- If all necessary tasks are being completed
- Which tasks require the most time
- When you are most productive
- How you allocate your time among different activities
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Description
Learn how effective time management is crucial for managers to direct employees and maximize resources. Understand the three basic steps to time management, including planning, prioritizing, and completing tasks.
