The Paperless Office

Benefits of Going Paperless in the Workplace

• A paperless office minimizes paper-based processes and relies on digitized documents instead.
• Going paperless helps accelerate an organization’s digital transformation journey.
• Digitizing files and storing them in a central repository is essential in transitioning to an electronic document management system.
• Corporations in the US alone spend over $120 billion per year on printed forms, most of which become obsolete within three months and end up in the trash.
• Office workers spend 30-40% of their time looking for documents in physical file cabinets.
• Adopting a paperless system can save time spent on locating and retrieving physical files.
• Promoting collaboration among team members is made easier with digital files that can be shared without printing and viewed in updated and past versions.
• Improving security is possible with access rights assigned according to user level and document type, and with granular security settings.
• Going paperless saves costs spent on printing and storing documents, as well as other costs like photocopier ink and office stationery.
• Choosing a paperless office decreases the number of trees used and reduces carbon footprint in terms of producing paper products.
• A paperless office contributes to a sustainable society and fulfills social responsibility while developing a good image.
• Going paperless saves money in client communications, tracks leads and new clients, and obtains analytical data for more effective marketing strategies.