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The Importance of Email Communication Handout

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The Importance of Email Communication Handout

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Questions and Answers

What is one of the advantages of email in professional settings?

Facilitates task delegation (correct)

Slows down communication processes

Increases physical mail usage

Requires face-to-face interaction

How does email contribute to time management?

Increases administrative costs

Slows down the dissemination of information

Enables quick distribution of information to multiple recipients (correct)

Allows for instant communication worldwide

In what way does email enhance accountability in professional exchanges?

Limits access to information

Reduces the need for task delegation

Increases geographical barriers

Provides a written record of exchanges (correct)

Which characteristic of email communication helps in reducing environmental impact?

Diminishing the need for paper mail (B) Signup and view all the answers

What is one reason why email is considered a cost-effective communication tool?

Diminishes the need for physical mail (C) Signup and view all the answers

How does email enable global communication?

Allows for instant communication worldwide (A) Signup and view all the answers

What is one of the key elements of effective email writing mentioned in the text?

Understanding the purpose of the email (A) Signup and view all the answers

How can challenges such as information overload in emails be mitigated?

Implementing effective email management strategies (D) Signup and view all the answers

What is a primary function of email highlighted in the text?

Exchanging documents and files easily (B) Signup and view all the answers

How does email enhance control over information distribution according to the text?

By allowing senders to decide who sees their message (A) Signup and view all the answers

In what context is it recommended to use a professional greeting in an email?

When applying for a job or writing to a professor (A) Signup and view all the answers

What is a potential consequence of misunderstanding in emails due to the absence of non-verbal cues?

Confusion or misinterpretation of the intended message (B) Signup and view all the answers