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Procedures for Form Control in the Port St. Lucie Police Department

• The purpose of forms control in the Port St. Lucie Police Department is to establish procedures for development, modification, approval, and review of agency forms.
• A form is a printed or typed document with blank spaces for insertion of required or requested information.
• The forms approval process is the process by which forms are submitted and reviewed for publication, modification, or deletion.
• Police department personnel requiring the publication, modification, or deletion of a form shall submit a draft of the form and a completed Port St. Lucie Police Department Form Request with specific information.
• The form request should include a brief narrative outlining the specific need and function of the new form or the modification to the existing form, if the form supersedes any current form, and if the form is confidential and should not be published.
• The Accreditation Manager, Accountability and Analysis Unit supervisor, and the Professional Standards Division Commander shall review the form submitted for accreditation standards or general order conflicts, accuracy and grammar, and uniformity.
• Once the form is approved, it is the responsibility of the originator of the form to submit the form electronically to the Purchasing Section for printing or electronic use.
• Original camera-ready artwork shall be maintained on file by the Purchasing Section for police department forms that are to be used on a continuous basis.
• All forms must be approved or denied by the Professional Standards Division Commander, and the form approval process shall verify that the proposed form is not similar or a duplication to another form already on file.
• If revisions or deletions are requested by a lieutenant or higher authority, other than the originator, the Professional Standards Division Commander, or designee, shall forward a copy of the request to the originating division commander who shall review the form and return it to Professional Standards with their approval, disapproval, and/or comments.
• All forms approved for general agency-wide or multi-divisional use, other than forms supplied by other agencies or one-time use forms, shall be issued an agency form number and an implementation date, which will be located at the lower left-hand corner of each form.
• Personnel are responsible for ensuring they utilize the most current forms approved by the Professional Standards Division. Forms that require printing from an outside printing company may be ordered through the Purchasing Section as directed by the appropriate bureau assistant chief or designee.

Procedures for Form Control in the Port St. Lucie Police Department

• The purpose of forms control in the Port St. Lucie Police Department is to establish procedures for development, modification, approval, and review of agency forms.
• A form is a printed or typed document with blank spaces for insertion of required or requested information.
• The forms approval process is the process by which forms are submitted and reviewed for publication, modification, or deletion.
• Police department personnel requiring the publication, modification, or deletion of a form shall submit a draft of the form and a completed Port St. Lucie Police Department Form Request with specific information.
• The form request should include a brief narrative outlining the specific need and function of the new form or the modification to the existing form, if the form supersedes any current form, and if the form is confidential and should not be published.
• The Accreditation Manager, Accountability and Analysis Unit supervisor, and the Professional Standards Division Commander shall review the form submitted for accreditation standards or general order conflicts, accuracy and grammar, and uniformity.
• Once the form is approved, it is the responsibility of the originator of the form to submit the form electronically to the Purchasing Section for printing or electronic use.
• Original camera-ready artwork shall be maintained on file by the Purchasing Section for police department forms that are to be used on a continuous basis.
• All forms must be approved or denied by the Professional Standards Division Commander, and the form approval process shall verify that the proposed form is not similar or a duplication to another form already on file.
• If revisions or deletions are requested by a lieutenant or higher authority, other than the originator, the Professional Standards Division Commander, or designee, shall forward a copy of the request to the originating division commander who shall review the form and return it to Professional Standards with their approval, disapproval, and/or comments.
• All forms approved for general agency-wide or multi-divisional use, other than forms supplied by other agencies or one-time use forms, shall be issued an agency form number and an implementation date, which will be located at the lower left-hand corner of each form.
• Personnel are responsible for ensuring they utilize the most current forms approved by the Professional Standards Division. Forms that require printing from an outside printing company may be ordered through the Purchasing Section as directed by the appropriate bureau assistant chief or designee.