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Questions and Answers
What is the correct sequence of elements in a formal technical report structure?
Which of the following is NOT considered a type of technical writing?
How does the length of a technical report vary?
Which characteristic of technical writing reflects its ethical aspect?
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What distinguishes an Elaborated Report from other types of reports?
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Which component is most likely to follow the central chapters in a technical report?
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Which report type is specifically designed for recording events in chronological order?
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What is the primary characteristic of a Simplified Report?
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Which type of report is characterized by the use of specialized technical terms for communication within a technical field?
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What is a key feature of an Academic Report?
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Study Notes
External Structures
- The external structures of a report should not only show the sequence of elements but also their relationship, importance, and size.
- The introduction should be concise.
- The main chapters should be the focal point.
- Appendices should be kept to a minimum.
- Conclusions should be directly related to the central chapters and justify them.
Important Characteristics of Technical Writing
- Audience-focused: Specific audience (an individual or group).
- Rhetorical or graphical: Influential, focused, and problem-oriented.
- Expert/ Professional: Reflects objectivity, morals/ethics, and goals.
- Design-centered: Uses visuals, graphics, font, colors, and spacing to make the document interesting, good-looking, usable, and understandable.
- Study, research, and technology-oriented.
- Ethical: Adheres to copyright laws, contract laws, and trademark law.
Length of a Technical Report
- A formal report varies in length.
- Short reports can be presented in memo or note format (brief summary of activities).
- Reports can also be written in letter format.
- Long formal technical reports follow a basic structure.
- The length and format of a report are selected based on the needs and requirements of the audience and purpose.
Types of Technical Writing
- Proposal
- Technical Report
- Regulation/Rules
- Manuals
- Request
- Memo/Note
- Procedures
- Progress Reports
- Emails
Report Structure
- Front Cover
- Title Page
- Letter of Transmittal
- Tables of Contents (List of Figures and Tables, and Acknowledgment)
- Summary/Abstract Key Words
- Introduction
- Discussion
- Conclusion
- Recommendations
- Bibliography/References
- Appendices
Types of Scientific Reports
- There are many types of scientific reports, categorized by:
- Report Format
- Value of the Report
- Topic of the Report
- Degree of Popularity of the Report
- Report Sequence
- Method of Presentation
Oral Report
- This type of report is presented to the head of the business or a general meeting.
Memo
- A memo is prepared based on an assignment or on the initiative of its writer to briefly present various aspects of a particular topic.
Official Letter
- It is a letter addressed by or to an official institution that includes a request, question, suggestion, information, or response to a previous official letter.
- It is formal and concise.
Periodical Report
- Prepared for each specific time period (daily, weekly, monthly, or annually).
- The time period is determined based on each case.
- Due to the repetition of data, a printed form with spaces for recording data is often used.
Elaborated Report
- Considered an important business report and consists of a set of initial pages.
- Examples include theses and university theses.
Simplified Report
- Scientific material is presented in a simple manner without going into minute details.
- It is a crucial tool for disseminating knowledge on a large scale.
Registration Report
- Records the facts of a particular event according to its sequence of occurrence.
Conception Report
- Prepared by specialists in a specific field to express an opinion on a topic with differing viewpoints.
Academic Report
- Prepared within universities or higher scientific institutes for obtaining university degrees (Master's theses and Doctoral theses).
Original Report
- Prepared by an author who came up with information, theory, scientific or applied method, without previous work on the topic.
Technical Report
- A means of communication between workers in a technical field.
- Uses specialized technical terms without the necessity of clarification.
Statistical Report
- Prepared by departments in production factories or official departments.
- Includes data on production quantity, population census, and consumption rates.
Consultation Report
- Prepared by highly experienced individuals in the field of interest upon request from the responsible authority.
Analytical Report
- Prepared by management authorities.
- Analyzes statistical data and draws conclusions to determine the extent of objective achievement.
Papers
- Research papers are prepared by researchers and university professors.
- Include their findings after conducting innovative research.
Technical Report Writing
- Basics:
- Course Code: GEN 201
- Course Name: Technical Report Writing
- Course Credit: 2 Credit Hours
Course Objectives
- Learning to work in a technical environment to produce technical reports.
- Writing a technical report for a relevant case.
- Using technical words, terminology, and sentence structures to focus on relevant facts.
- Informing a reader about a specific practical matter.
- Improving writing report skills.
Objectives (Questions)
- What is a technical report?
- Why are technical reports used?
- How to write a technical report?
- Important characteristics of a technical report?
- Types of technical writing?
- Structures of a technical report?
Definition
- A technical report is a formal report designed to convey technical information concisely and accessibly.
- It is divided into sections to allow different readers to access different levels of information.
Why Learning Technical Reports
- Propagate knowledge
- Build on existing knowledge
- Share information with co-workers/team members
- Explain project information to various audiences
- Make informed decisions about a company's future
- Document projects
- A poorly written report can negatively impact good project work.
How to Write a Technical Report
- Introduction to technical reports
- Identifying the intended audience
- Types of reports
- 7Cs of effective communication
- Formal letter writing
- Stages of technical writing
- Note writing
- Narrative or story writing
Properties of Technical Writing
- A report is like a story: it must have a beginning, middle, and end, with the middle being the substance of the story.
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Description
Explore the essential elements of technical writing through this quiz, focusing on the external structures of reports, audience characteristics, and the ethical implications of technical documentation. Test your knowledge on maintaining clarity and design in technical reports while ensuring conciseness and relevance.
