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Questions and Answers
Which citation style is primarily used by researchers in natural sciences?
What is the primary focus of using active verbs in a report?
In which type of report is a general statement used to draw a specific conclusion?
What is a key characteristic of an Inductive Report?
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How can objectivity in a report be best achieved?
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What is the primary purpose of the executive summary in a report?
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What information does the Table of Contents provide?
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Which section of a report explains the problem and highlights interesting results?
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What is emphasized in the results and discussion section of a report?
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In the conclusion section, authors must avoid which of the following?
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What is a crucial feature of the bibliography in a report?
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The design and procedure section of the report primarily provides what kind of information?
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What is not a component of the conclusion section in a report?
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What do Technical Readers primarily require from a report?
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Which group of readers is most likely to only read the executive summary of a report?
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Which of the following best describes the purpose of a report?
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What is the primary goal of Technical Report Writing?
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Which of the following elements should NOT be included to maintain objectivity in a report?
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What is a key feature of the conventional structure of a report?
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Which section of a report provides details about the addresser, addressee, date of submission, and title?
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Why is it important to cite credible authors in a report?
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Study Notes
Audience Nature
- Technical Readers: Have in-depth subject matter knowledge and need factual data for analysis and conclusion.
- Managerial Readers: Time-constrained individuals who require the executive summary to grasp the core information.
- General Readers: Lack subject matter expertise and need detailed information and explanations to comprehend the report.
Purpose of Report Writing
- Provides a clear reason for its existence.
- Purposes include:
- Information about a topic.
- Instructions on instrument use.
- Survey descriptions.
- Event explanations.
- Data collection and analysis methods.
Technical Report Writing
- Documenting scientific inquiries.
- Effectively communicating technical knowledge.
- Interpreting data presented in graphs, tables, and figures through language.
- Building a well-structured report based on information organization principles.
Characteristics of a Report
- Employs active voice and active verbs for a strong and engaging tone.
- Written in third person to eliminate subjective bias.
- Avoids personal pronouns to maintain objectivity.
- Typically utilizes one-inch margins on all sides following standard formatting.
- Cites credible sources to strengthen the authenticity of the content and discussion.
Structure of a Report: Overview
- Title Page: Known as the cover page, includes the sender (From), recipient (To), submission date, and report title.
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Abstract/Executive Summary: Concise summary of the entire report.
- Qualitatively written without using technical abbreviations to maintain clarity.
- Clearly outlines the study's purpose, outcomes, and significant results.
- Table of Contents (ToC): Detailed list of sections and subsections with corresponding page numbers, organized in a tabulated format.
- Introduction: Introduces the problem to the reader, outlines objectives, explains data collection and analysis methodologies, highlights key findings, and draws a conclusion.
- Design and Procedure: Provides a theoretical description of the research design employed for analysis. This section can also include prior testing conducted on the specific design used. Detailed measurements are not required in this section.
- Results and Discussion: Presents the findings of the study with the aid of visual representations like figures, tables, and diagrams.
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Conclusion: Summarizes the study's results quantitatively in concise language.
- Avoids abbreviations as readers may only have read the executive summary.
- Restates the problem, objectives, data collection and analysis procedures, and highlights significant results.
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Work Cited/Bibliography: A comprehensive list of sources consulted for understanding the subject matter.
- Cites works used as a basis for the report.
- Utilizes specific citation formats (e.g., MLA for social sciences, humanities, arts; APA for natural sciences).
Language of a Report
- Achieves clarity by using active verbs instead of passive verbs.
- Maintains brevity through the use of simple, declarative sentences.
- Ensures objectivity by avoiding first-person singular and plural pronouns.
Deductive Report vs. Inductive Report
- Types of reports based on reasoning and conclusion-drawing approaches.
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Deductive Report: Draws specific conclusions from general information.
- Delivers routine messages using neutral information presented openly and clearly.
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Inductive Report: Uses specific discussion to generalize conclusions.
- Requires factual information to support conclusions.
- Used for informed readers who may have preconceived notions about the topic.
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Description
This quiz covers the essential elements of technical report writing, including the audience types, purposes, and characteristics of a report. Test your understanding of how to effectively communicate technical knowledge and structure your reports for various readers. Enhance your skills in organizing and interpreting data through effective writing techniques.
