Technical Report Format Overview

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Questions and Answers

What is the primary purpose of a technical report?

  • To provide a narrative about personal experiences
  • To serve as a legal document for regulatory purposes
  • To convey technical information clearly and accessibly (correct)
  • To present financial statements and forecasts

How are technical reports typically structured?

  • Divided into sections for different levels of information (correct)
  • With a single section for all information
  • Based mainly on visuals without text
  • Formatted as a series of bullet points only

Which report focuses on the feasibility of an idea or project?

  • Occurrence report
  • Feasibility report (correct)
  • Evaluation report
  • Inspection report

What distinguishes an investigation report from an evaluation report?

<p>Investigation reports begin with known data, while evaluation reports start with an idea or concept (B)</p> Signup and view all the answers

Which type of technical report describes an event, such as a field trip?

<p>Occurrence report (B)</p> Signup and view all the answers

Which of the following is NOT classified as a format for technical reports?

<p>Visual form (A)</p> Signup and view all the answers

What characteristic defines routine reports among technical reports?

<p>They are produced on a regular basis (D)</p> Signup and view all the answers

What is a defining feature of evaluation reports?

<p>They evaluate ideas based on preset guidelines and data (B)</p> Signup and view all the answers

Which characteristic of technical reports helps enhance readability through consistent formatting?

<p>Consistency in Presenting (D)</p> Signup and view all the answers

What is a crucial aspect of writing a technical report to ensure the content is accessible?

<p>Providing clear and concise information (A)</p> Signup and view all the answers

Which is NOT a characteristic of a well-written technical report?

<p>Overwhelming personal anecdotes (A)</p> Signup and view all the answers

What role does a staff report serve in an organization?

<p>To summarize staff deployment and activities (D)</p> Signup and view all the answers

Which characteristic aims to maintain the reader's attention in a technical report?

<p>Interest (B)</p> Signup and view all the answers

Which report serves as evidence of work completed in an organization?

<p>Technical Report (D)</p> Signup and view all the answers

What does conciseness in a technical report emphasize?

<p>Brief sections with clear sub-titles (A)</p> Signup and view all the answers

What is the primary purpose of the acknowledgment section in a report?

<p>To express gratitude to individuals and organizations. (D)</p> Signup and view all the answers

Which component of a report provides the context, purpose, and objectives of the study?

<p>Introduction (B)</p> Signup and view all the answers

What should the discussion section of a report primarily accomplish?

<p>Interpret and analyze findings. (D)</p> Signup and view all the answers

How should results be presented in a technical report?

<p>Through tables, graphs, and clear figures. (A)</p> Signup and view all the answers

What is the main goal of the literature review section in a report?

<p>To provide background and context for the study. (B)</p> Signup and view all the answers

In the conclusion section, what should be discussed regarding the findings?

<p>The implications of the findings and contributions of the research. (D)</p> Signup and view all the answers

What type of content is typically included in the appendices of a report?

<p>Complete sets of data and long mathematical formulas. (C)</p> Signup and view all the answers

Which of the following best describes the central chapters in a report?

<p>Each section must clearly define its purpose. (A)</p> Signup and view all the answers

Flashcards

Technical Report Definition

A formal report presenting technical information clearly and accessibly.

Technical Report Purpose

To convey the entire research/experimentation process to the audience.

Technical Report Sections

Organized sections providing various levels of information to different readers.

Investigation Report

A report describing how to perform tests, gather data, and reach conclusions.

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Evaluation Report

A report to judge an idea's worth based on parameters and gathered data.

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Feasibility Report

A report analyzing an idea's practicality, typically for short-term projects.

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Report Types (Formality)

Reports can be formal or informal, long or short, routine or occasional.

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Report Types (Content)

Reports are categorized by content; occurrence, feasibility, investigation, and evaluation.

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Technical Proposal

A document used to convince another company about technical capabilities for a service or task.

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Technical Brief

A document outlining a new idea, allowing assessment of practicability and cost.

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Staff Report

A summary of staff deployment and disposition during a specific period.

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Audit Report

A summary of a company's financial & material operations efficiency and record-keeping.

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Technical Accuracy

Ensuring the data presented in a report is correct and relevant to the technical subject.

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Consistency in Presentation

Maintaining consistent formatting in a report (capitalization, punctuation, units).

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Clarity in Technical Report

Writing a report that is very easy to understand for the readers.

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Importance of Technical Reports

Technical reports efficiently communicate information, validate work done, and help in decision-making.

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Acknowledgment

A section expressing gratitude to individuals, organizations, or sources that contributed to the project.

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Table of Contents

A list of all main sections and sub-sections in a report, including tables and figures, with corresponding page numbers.

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Introduction Purpose

To provide context by clarifying the report's purpose, objectives, research questions, and sometimes a brief overview.

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Literature Review

A section providing background information and context for the study, drawing on relevant research and theories.

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Methodology

A section outlining the methods used for gathering data, analyzing information, and testing hypotheses.

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Results

A section presenting findings clearly, using tables, graphs, and figures.

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Discussion

A section interpreting and analyzing results, discussing limitations of the study, and highlighting key findings.

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Conclusion

A section summarizing key findings, reflecting on objectives achieved, and outlining the significance of the research.

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Study Notes

Technical Report Format

  • A technical report is a formal document used to clearly convey technical information.
  • It's a primary way for readers to understand the entire research or experiment process.
  • Reports are divided into sections to accommodate different readers' informational needs.
  • Examples include proposals, regulations, manuals, procedures, requests, progress reports, emails, and memos.

Types of Technical Reports

  • Classification by Formality: Formal and informal reports.
  • Classification by Length: Long and short reports.
  • Classification by Regularity: Routine, periodic, or occasional reports (e.g., annual, biannual, quarterly).
  • Classification by Phase: Interim, pilot, progress, or terminal reports.
  • Classification by Format: Alarm form, letter form, schematic form, or mixed form.

Classification by Content

  • Occurrence report: Describes events (e.g., field trip reports).
  • Feasibility report: Evaluates the economic and technical viability of an idea or project.
  • Investigations report: Describes testing, data examination, and evidence analysis.
  • Evaluation report: Establishes parameters and assesses ideas or concepts.

Report Components

  • Title page: Includes title, author, institution, and logo.
  • Title page: Includes project status information.
  • Abstract (Executive Summary): Concise overview of the report.
  • Preface: Declaration of originality and acknowledgment of sources.
  • Dedication: Optional page to dedicate the work to someone.
  • Acknowledgment: Thanks to individuals or institutions who aided in the project.
  • Table of Contents: Lists all report sections and subsections.
  • Introduction: Identifies context, purpose, objectives, and questions addressed.
  • Chapters: Serve a specific purpose with sub-sections and clear goals.
  • Conclusion: Summarizes findings, objectives achieved, and implications of the work.
  • Appendices: Supplementary material (e.g., complex diagrams, data).
  • References: Sources cited in the body of the report.
  • Bibliography: A more complete list of all consulted sources (cited and uncited).
  • Proofreading: Crucial for clarity and accuracy of the final document.

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