Technical Communication Prewriting
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Questions and Answers

What is a primary goal when writing technical correspondence?

  • To entertain the audience
  • To fill up space with unnecessary information
  • To express personal opinions without facts
  • To persuade an audience to accept your point of view (correct)

When considering your audience, which group should not be targeted for technical writing?

  • High-tech readers
  • Low-tech readers
  • Experts in the field
  • Uninterested bystanders (correct)

Which of the following best describes the concept of prewriting in technical communication?

  • Writing without any planning or thought
  • Choosing a random topic to write about
  • The final editing process of your document
  • Mapping your route before beginning to write (correct)

Which purpose is NOT commonly associated with technical writing?

<p>Personal storytelling for entertainment (A)</p> Signup and view all the answers

What is a benefit of analyzing your audience before writing?

<p>To cater the content to diverse knowledge levels (A)</p> Signup and view all the answers

What technique is emphasized in the prewriting stage as demonstrated by the journalist's questions?

<p>Answering key questions about the topic (C)</p> Signup and view all the answers

Which audience analysis approach is applied when considering the purpose of showing the availability in the fixed rate market?

<p>Understanding the reader's needs (A)</p> Signup and view all the answers

What is the primary communication channel being utilized by Greg McLendon in the rough draft?

<p>Memo transmission (D)</p> Signup and view all the answers

What is one of the technical writing goals evident in the rough draft?

<p>To inform the reader about the analysis results (D)</p> Signup and view all the answers

Which strategy could help in building rapport with the audience in the context of this memo?

<p>Referencing commonly known facts about mortgages (D)</p> Signup and view all the answers

Study Notes

Prewriting Overview

  • Prewriting is akin to mapping out your route before commencing a trip, allowing for clear goal setting.
  • Identify if correspondence is prompted by others or initiated for personal needs.

Determining Goals

  • Goals of writing can include:
    • Persuading an audience to accept a point of view.
    • Instructing an audience on actions to take.
    • Informing an audience about facts, concerns, or questions.
    • Building trust and rapport.

Audience Consideration

  • Recognize the target audience:
    • High-tech readers who are familiar with complex subjects.
    • Low-tech readers who may need simplified information.
    • Lay readers who require basic understanding.
    • Multiple audiences with varying levels of knowledge.

Prewriting Techniques

  • Employ various techniques for data gathering and organizing content:
    • Answering journalist questions: who, what, where, when, why, and how.
    • Mind mapping for visual representation of ideas.
    • Brainstorming or listing for idea generation.
    • Flowcharting to outline processes.
    • Outlining to structure main points.
    • Storyboarding for sequential ideas.
    • Organizational charts for hierarchy.
    • Researching through online and library resources.

Writing Process

  • The writing process typically involves three stages:
    • Prewriting
    • Writing a rough draft
    • Rewriting or revising the draft for clarity and effectiveness.

Communication Channels

  • Choose appropriate communication channels for content delivery:
    • E-mail, letters, memos, reports, brochures, blogs, PowerPoint, and instant messages.
  • The chosen channel impacts content shape and size as well as technical requirements for both writer and reader.

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Related Documents

Chapter 2.ppt

Description

Explore the essentials of prewriting in technical communication. This quiz covers the importance of understanding your audience and determining your goals before drafting correspondence. Enhance your skills in crafting effective memos, letters, reports, and proposals.

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