Systems Planning and Selection

Choose a study mode

Play Quiz
Study Flashcards
Spaced Repetition
Chat to Lesson

Podcast

Play an AI-generated podcast conversation about this lesson
Download our mobile app to listen on the go
Get App

Questions and Answers

Which of the following is NOT a typical source for identifying information systems projects?

  • Information systems managers aiming for system efficiency improvements
  • Formal planning groups aligning systems with corporate objectives
  • External consultants seeking to sell pre-built software solutions (correct)
  • Managers and business units seeking to gain more information

What is the primary objective of formal planning groups when identifying IS development projects?

  • To reduce costs by implementing less risky, smaller projects
  • To respond quickly to immediate operational needs with faster development cycles
  • To focus on narrow, nonstrategic improvements for specific functional areas
  • To improve existing systems in alignment with the organization's strategic corporate objectives (correct)

Which approach to identifying IS development projects is characterized by a focus on the global needs of the organization and is typically initiated by senior management?

  • Value chain analysis
  • Resource availability assessment
  • Bottom-up identification
  • Top-down identification (correct)

What is the primary disadvantage of using a bottom-up approach for identifying IS development projects?

<p>It may not align with the overall strategic goals of the organization (B)</p> Signup and view all the answers

What role does value chain analysis play in classifying and ranking IS development projects?

<p>It determines the extent to which activities add value and costs when developing products or services. (C)</p> Signup and view all the answers

Which of the following factors is considered when classifying and ranking IS development projects in terms of strategic alignment?

<p>The extent to which the project helps the organization achieve its strategic objectives and long-term goods (B)</p> Signup and view all the answers

In the context of classifying and ranking IS development projects, what does 'project size/duration' primarily refer to?

<p>The number of individuals and the length of time needed to complete the project. (C)</p> Signup and view all the answers

What is the technical difficulty/risks factor primarily concerned with when classifying IS development projects?

<p>The level of technical expertise required to complete the project successfully within given constraints. (B)</p> Signup and view all the answers

When selecting development projects using a weighted scoring method, how is the score for each requirement or constraint calculated?

<p>Score = weight * rating (C)</p> Signup and view all the answers

In a weighted scoring method for project selection, how is the overall score for each alternative project determined?

<p>By summing the scores across all requirements/constraints (C)</p> Signup and view all the answers

In the weighted multi-criteria analysis demonstrated, considering only the listed Requirements, which alternative would be preferred?

<p>Alternative B (A)</p> Signup and view all the answers

In the weighted multi-criteria analysis demonstrated, considering only the listed Constraints, which alternative would be preferred?

<p>Alternative A (C)</p> Signup and view all the answers

After considering numerous factors and selecting a project, which of the following is NOT a potential decision outcome?

<p>Standardize Project (D)</p> Signup and view all the answers

What is the primary deliverable of the systems planning and selection phase?

<p>A schedule of specific IS development projects. (D)</p> Signup and view all the answers

What does 'incremental commitment' refer to in the context of identifying and selecting projects?

<p>The continuous reassessment of a project after each phase (D)</p> Signup and view all the answers

In the project initiation and planning phase, what does the systems analyst transform a vague systems request into?

<p>A tangible project description (C)</p> Signup and view all the answers

Which of the following activities is typically performed during project planning?

<p>Describing the project scope, alternatives, and feasibility (B)</p> Signup and view all the answers

What is the purpose of the Baseline Project Plan (BPP)?

<p>To help the project selection committee decide whether to continue, redirect, or cancel a project. (D)</p> Signup and view all the answers

For whom is the Project Scope Statement (PSS) prepared?

<p>For both external and internal stakeholders. (D)</p> Signup and view all the answers

What is the key activity during project initiation?

<p>Developing the project charter (A)</p> Signup and view all the answers

What is the main purpose of a project charter?

<p>To provide a high-level overview of the project for stakeholders (C)</p> Signup and view all the answers

Which of the following elements is typically NOT included in a project charter?

<p>Detailed technical design specifications (B)</p> Signup and view all the answers

Which phase of the Systems Development Life Cycle (SDLC) directly follows Systems Planning and Selection?

<p>Systems Analysis (B)</p> Signup and view all the answers

Which stakeholder group is most likely to focus on integration with existing systems when suggesting IS development projects?

<p>Development Group (D)</p> Signup and view all the answers

Which stakeholder group is most likely to demonstrate less concern with cost-benefit analysis when suggesting IS development projects?

<p>Development Group (A)</p> Signup and view all the answers

Which of the following is NOT a listed Activity Performed during Project Planning?

<p>System Analysis (A)</p> Signup and view all the answers

Which stakeholder group is most likely to suggest larger and riskier projects?

<p>Steering Committee (B)</p> Signup and view all the answers

Which stakeholder group is characterized by having 'fewer users, management layers, and business functions involved'?

<p>Development Group (C)</p> Signup and view all the answers

Which stakeholder group is characterized by having 'narrow, nonstrategic focus'?

<p>Functional Area (B)</p> Signup and view all the answers

What is one method for deciding among different projects or alternative designs?

<p>For each requirement or constraint : Score = weight X rating (A)</p> Signup and view all the answers

What type of document is Baseline Project Plan (BPP)?

<p>Internal document (B)</p> Signup and view all the answers

What document becomes, if selected, the foundation document for all subsequent SDLC activities?

<p>Baseline Project Plan (A)</p> Signup and view all the answers

What are the stakeholders assured of when using a project charter?

<p>The organization understands the initiation of a project (A)</p> Signup and view all the answers

Which of the following is not something in the project charter?

<p>Spreadsheet of all expenses (B)</p> Signup and view all the answers

When performing value chain analysis, what is the project team trying to determine?

<p>Activities that add value and cost (B)</p> Signup and view all the answers

Of the seven outcomes listed after the Project Selection Decision, which is NOT an outcome?

<p>Reimburse Project (A)</p> Signup and view all the answers

Which of the following is NOT a 'Deliverables and Outcomes' activity?

<p>Purchase Equipment (A)</p> Signup and view all the answers

Which of the following is NOT something that a project charter typically contains?

<p>A list of reasons to cancel the project if criteria are met (C)</p> Signup and view all the answers

Flashcards

Value chain analysis

Extent to which activities add value & costs when developing products and services.

Strategic alignment

The degree to which a project helps the organization achieve its strategic objectives

Resource availability

The quantity and types of resources the project needs, and their availability

Potential benefits

How much the project is expected to improve profits, customer service, or other key metrics

Signup and view all the flashcards

Project size/duration

The number of people involved and the time it will take to finish the project.

Signup and view all the flashcards

Technical difficulty/risks

The level of technical difficulty to achieve the project goals within deadlines

Signup and view all the flashcards

Primary deliverable

A schedule of specific IS (Information Systems) development projects to be pursued.

Signup and view all the flashcards

Incremental commitment

The project is reassessed continuously after each phase of the SDLC.

Signup and view all the flashcards

Project Scope Statement (PSS)

Prepared for internal and external stakeholders; describes what the project will deliver.

Signup and view all the flashcards

Baseline Project Plan (BPP)

Internal document; used by the project selection committee to decide on a project.

Signup and view all the flashcards

Project charter

A short document that is prepared for both internal and external stakeholders that Provides a high-level overview of the project

Signup and view all the flashcards

Contents of a Project Charter

A project document containing Project title, authorization date, manager contact info, customer details, start/end dates, stakeholder roles, objectives, and key assumptions.

Signup and view all the flashcards

Key Sources of IS Projects

Managers and business units, information systems managers, and formal planning groups.

Signup and view all the flashcards

Managers and business units

To gain more information or provide new services.

Signup and view all the flashcards

Information systems Managers

Tomake a system more efficient, less costly, or want a new operating environment.

Signup and view all the flashcards

Formal planning groups

To improve an existing system in order to help the organization meet its corporate objectives.

Signup and view all the flashcards

Process of IS Project Selection

Identifying potential projects, classifying/ranking, and selecting projects for development.

Signup and view all the flashcards

Study Notes

  • Chapter 4 addresses Systems Planning and Selection in the Systems Development Life Cycle (SDLC).
  • Phase 1 of the SDLC involves systems planning and selection.

Identifying and Selecting IS Development Projects

  • Key information systems projects come from Managers and Business Units, Information Systems Managers, and Formal Planning Groups.
  • Managers and Business Units initiate projects to gain more information or provide new services.
  • Information Systems Managers aim to enhance system efficiency, reduce costs, or introduce a new operating environment.
  • Formal planning groups improve existing systems to align with corporate objectives.
  • The process involves identifying potential projects, classifying and ranking, and selecting projects for development.
  • Identifying potential projects involves stakeholder groups, each with unique perspectives and motivations.
  • Stakeholder groups include top management, steering committees, user departments, and development groups.
  • Top-down identification starts with senior management focusing on global organizational needs.
  • Bottom-up identification comes from business units and may not reflect overall organizational goals.
  • Classifying and ranking projects considers value chain analysis, strategic alignment, and resource availability.
  • Value chain analysis measures the activities that add value when developing products or services.
  • Strategic alignment measures how the project helps the organization achieve its strategic objectives.
  • Resource availability considers the amount and type of resources required for the project.
  • Additional ranking factors include potential benefits, project size/duration, and technical difficulty/risks.
  • One way to select development projects is to assign scores using a weight X rating to requirements or constraints
  • Alternatives are scored, with the highest score winning.
  • Factors include perceived needs of the organization, existing systems, resource availability, and business conditions.
  • Project selection decisions result in outcomes like to accept, reject, postpone, refocus, purchase a system, or modify and resubmit.
  • The primary deliverable of this phase is a schedule of specific IS development projects.
  • Incremental commitment involves continuous project reassessment after each phase.

Initiating and Planning System Development Projects

  • The systems analyst transforms vague systems requests into tangible project descriptions.
  • Project planning activities include describing project scope, dividing the project into tasks, and estimating resources.
  • Activities also include developing a schedule, communication plan, determining standards, assessing risk, and creating a budget.
  • A Project Scope Statement (PSS) is prepared for internal and external stakeholders describing what the project will deliver.
  • A Baseline Project Plan (BPP) is for internal use, aiding the project selection committee in deciding whether to proceed, redirect, or cancel.
  • A BPP acts as the foundational document for the SDLC.
  • The project charter is a key deliverable, prepared for both internal and external stakeholders.
  • It provides a high-level project overview and is a useful communication tool.
  • A project charter includes the project title, authorization date, manager contact information, and projected dates.
  • Key elements also include stakeholder roles/responsibilities, project objectives, assumptions, and a signature section.

Studying That Suits You

Use AI to generate personalized quizzes and flashcards to suit your learning preferences.

Quiz Team

Related Documents

More Like This

Use Quizgecko on...
Browser
Open
Browser
Browser