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Questions and Answers
What tasks can be automated via the system task scheduler?
What is required to grant a user access to view the status of a selected group of machines?
Can a user be granted full admin rights for the web UI of the system?
What option must be enabled to receive a notification in case of an error with a scheduled task?
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What is the consequence of granting a user special system rights to manage printers?
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In which section can the notification settings for errors and warnings be found?
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What type of file formats are supported for data export in the reporting tool?
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What is the primary function of the DISK SPACE CHECKER?
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What happens when the disk space checker detects a critical level of low space?
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How can the retention period for statistics be modified?
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Study Notes
Task Scheduler
- Automatic tasks that can be set via the system task scheduler include:
- Automatic backup of system log, settings, and database
- Automated reporting to users based on a predefined plan
- Automatic discovery of MFDs in the network
- Automatic backup of scanning profiles
- Automatic export of data to a 3rd party database via SQL
- Automatic replication of mobile
User Access and Rights
- Users can be granted access to see the overview of a selected group of machines without granting them special access rights
- This access can be granted through the device group in printers overview
- Users with special system rights can be granted manage printers rights, but this gives full control over devices
- There is no special option to let users check the status of some devices except for granting full admin rights
- Full admin rights can be granted to users in the MyQ web UI, section Rights
- This option is also available for accounts synchronized with Active Directory and have local admin rights set for the server where MyQ is installed
Notifications and Reporting
- To receive a notification in case of an error with a scheduled task, enable the option "Send a notification after performing the task: Only in case of an error or warning"
- Reporting tool supports exporting data in formats such as PDF, CSV, XML, JSON, and plain text (.txt)
- SQL query connection to a 3rd party database is not supported for data export
Disk Space Checker
- The DISK SPACE CHECKER controls space on the hard drive where the database is stored
- If the disk space checker finds that the lack of space reaches a critical level, the system sends a notification to the administrator email and deactivates its main functionality
- A warning email is sent to all users with administrator rights
- A pop-up window appears in the MyQ UI and user desktop app informing the admin and the user about the lack of space on their hard drive
System Settings and History
- The system stores statistics (print jobs, users, devices, etc.) for reporting, and this can be affected by setting a value in System Management --> History --> Delete History Older Than...
- The default value is 1460 days
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Description
Quiz about system task scheduler capabilities and permissions.
