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What is the purpose of unrolling and inspecting rolls of cloth at intervals?
What is the purpose of unrolling and inspecting rolls of cloth at intervals?
Pentachloraphenal caurate solution is used to preserve textiles and cordage.
Pentachloraphenal caurate solution is used to preserve textiles and cordage.
True
What is the purpose of cocooning machines or equipment?
What is the purpose of cocooning machines or equipment?
To protect them for long-term storage
The majority of fires start with a small ______________.
The majority of fires start with a small ______________.
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What is one of the causes of fire mentioned in the text?
What is one of the causes of fire mentioned in the text?
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All fires should be allowed to burn out on their own.
All fires should be allowed to burn out on their own.
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What is one way to extinguish a fire?
What is one way to extinguish a fire?
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Class A fires involve solid combustible materials such as ______________ and ______________.
Class A fires involve solid combustible materials such as ______________ and ______________.
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What is the purpose of using Naphthalene and Para-dichlorobenzine?
What is the purpose of using Naphthalene and Para-dichlorobenzine?
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Match the following preservatives with their usage:
Match the following preservatives with their usage:
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Study Notes
Stores Accounting and Management
- Stores accounting is designed to show that stores have been received and taken on charge, and to maintain a record of the movements of the items.
- The record must show that the items have been correctly disposed of according to instructions.
QM Accounting Documents
- S12: Principal voucher used to place demands from one unit/department to another.
- S11: Used to issue and receive goods within the department.
- S3: Ledger card.
- QM3: Used to demand uniform.
- QM4: Used for write-off.
- S13: Counter receipt voucher from suppliers.
Receipt and Acceptance of Items
- The main source of supply is from contractors.
- The principal voucher used as a receipt voucher is the S12.
- Uses of S12:
- Enables items to be brought on stock charge at store.
- Initiates the receipt entry on S5 and S3 cards.
- Costing details are included in the voucher for accounting purposes.
- A copy is attached to FO 20 payment voucher to effect payment in the accounts section.
- The report on the quality and condition of the receipt is endorsed on the voucher.
Armory Register
- The Armory Register shall take the format shown below:
- Officer to whom weapon issued
- Ammunition and appertances
- Signature of officer to whom issued
- Date of issue
- Date of return
- Description of weapon
- Quantity
- Signature of officer
Management of Arms
- Arms will be held on sub-county ledger charge by weapon types and totals of each type and in the arms register (G.P 87) by registered weapon numbers.
- Arms issued to police stations and posts will be recorded in the arms register by weapon types and not in the station inventory.
- Arms register will be divided into two sections, one for weapon by type and one for ammunition.
Reporting of Losses or Deficiencies
- Any loss or deficiency of stores must be reported through the provincial Headquarters to the Force Quartermaster, Force Headquarters.
- Losses or deficiencies up to 1,000/= may be written off by the Administrative Secretary to the Police, provided that he is satisfied with the explanation.
- Articles whose value exceeds this amount will be referred to the Treasury.
Action on Discovery of Loss or Deficiency
- When a loss or deficiency is discovered, an immediate investigation should be instituted and a report should be made through the PPO to FOM.
- Action will be taken to adjust the ledger by making out an Certificate Issue Voucher (CIV) which should be endorsed as follows:
- "Certificate that the items were found deficient on handing/taking over, normally routine check, or stock taking/lost through circumstances unknown on…………… investigations is being made and the loss has been reported to Force Headquarters, under the reference…………… dated………."
Care and Preservation of Tents
- A tent in constant use should last for about 2 years.
- Tents should be pitched periodically, usually once a month, for airing and must not be taken back to store until thoroughly dry and examined.
- Broken pegs must be replaced and the correct number, with a few spares kept with each tent.
- Tents must be stored clear off the ground to avoid damage by rats, insects, and damp.
Causes of Damage to Tents
- Burns due to careless smoking.
- Holes in canvas due to careless pitching or striking.
- Storage of articles close to tent walls.
- Writing on canvas, causing leaking spots.
- Split canvas due to over-taut tent lines.
- Striking and folding tents while damp.
- Loading tents on dirty lorries or mixing with oil drums.
- Oil stains due to careless contact with oily hands.
- Contact with battery acid, barbed wire, or petrol.
- Lighting fires or cooking inside tents.
- Use of charcoal jikos in tents.
- Standing rifles against the wall.
Scale of Issue
- For comfort and health reasons, the following scale is considered suitable:
- Marquee: 15 men
- Senior officers tent: 1 G.O or IP
- Junior officers tent: 1 S/Sgt, or Sgt
- Bush tent: 2 Cpls, or 4 Constables or 3 depending on length of time
- Rank and file: 2 minor employees or as a store.
Police Animals
- Police animals are stationed at formations to the approved force establishments.
- All increases, decreases, and transfers of such animals will be notified to divisional headquarters in the monthly livestock return.
- This will include notification of the birth of foals, which will not be taken on strength until they are six months.
Preservation of Textiles and Cordage
- Textiles and cordage will be preserved by using the following preservatives:
- Copper Naphthanate solution (1 volume) and white spirit (2 volumes)
- Pentachloraphenal caurate solution
- Pentachlorophenal Solution number 1
- Packages containing woolen articles must be protected against moth attack by one of the following repellents:
- Naphthalene & Para-dichlorobenzine.
Preservation of Machinery and Equipment
- If there is a need to hold machines or expensive equipment for a period of years, they may be cocooned, i.e., they are completely enveloped in an airtight covering or a suitable plastic material.
- A simple variation is the keeping bright copper in polythene bags.
Fires and Fire Fighting
- If a fire starts, it can spread quickly.
- Not every fire is the same, and different kinds of fire can have different hazards and risks.
- The majority of fires start with a small flame, and very few fires should ever get out of control, provided that everyone understands how to use the equipment available and takes immediate action.
- The fire brigade when available should always be called, however small the fire may be.
Causes of Fire
- Lightning
- Flammable liquids
- Heating and cooking equipment
- Smokers' carelessness, matches, or cigarettes
- Electric wiring
- Rubbish burning
- Honey hunting
- Ashes throwing Chimneys
Three Ways to Put Out a Fire
- Fuel, heat, and air are essential for any fire to burn.
- Remove one of these and the fire will be extinguished.
- A fire will go out if you:
- Remove its fuel
- Rob it of air
- Cool the burning material below its combustion point
Kinds (Classes) of Fire
- Class A: Fires involving solid combustible materials such as wood, paper, textile, furniture, fixtures, or fittings.
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Description
This quiz covers the basics of stores accounting, including receiving and charging stores, and maintaining a record of item movements. It focuses on the life cycle of store items and the importance of accurate tracking.
