Stationery Usage in Stations and Offices
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Questions and Answers

What is the minimum size for Pocket Books mentioned?

  • 12 cms x 18 cms
  • 10.7 cms x 15.2 cms (correct)
  • 15 cms x 22 cms
  • 10 cms x 10 cms

    • Who is allowed to issue Pocket Books?

  • Anyone in the office
  • Any staff member
  • Only supervisory staff
  • Only those whose duties require it (correct)

    • What type of records should File Books not be used for?

  • Unimportant records (correct)
  • Routine schedules
  • Monthly inventory
  • Personal notes

    • What size are the File Books mentioned?

    <p>73.6 cms x 35.5 cms</p> Signup and view all the answers

    How frequently should collected receipts be organized?

    <p>Daily</p> Signup and view all the answers

    What is required when indenting for papers?

    <p>The reason for the request</p> Signup and view all the answers

    What must be done with Audit Error Sheets?

    <p>File them in the File Books</p> Signup and view all the answers

    Which type of scissors is specifically mentioned for use in large stations?

    <p>15 cms scissors</p> Signup and view all the answers

    What is the maximum number of ribbons allowed to be used before indenting for No. 7 Remington typewriters?

    <p>Six ribbons</p> Signup and view all the answers

    When indenting for ribbons, what information must be included?

    <p>Make and number of machines in use</p> Signup and view all the answers

    Which item is designated for use only by stenographers and typists?

    <p>Pocket oiler</p> Signup and view all the answers

    What size is the thick letter paper mentioned for correspondence officers?

    <p>21.5 cms x 30.5 cms</p> Signup and view all the answers

    Which type of lead is issued to clerks for duties requiring the use of a pencil for three months?

    <p>Lead 'Hard'</p> Signup and view all the answers

    What is the maximum duration for which 'Lead HH' can be issued to designated recipients?

    <p>6 months</p> Signup and view all the answers

    How many crayons can each clerk receive for a duration of 2 years?

    <p>One blue crayon</p> Signup and view all the answers

    Who is allowed to use 'Lead B' according to the guidelines?

    <p>Signallers and Goods clerks</p> Signup and view all the answers

    For how long is 'Lead M' issued for officer's use only?

    <p>3 months</p> Signup and view all the answers

    What is the quantity of ballpoint pens allowed per officer per year?

    <p>One pen</p> Signup and view all the answers

    Who is issued 'Lead HH' for a duration of 6 months?

    <p>Drivers and gangmen only</p> Signup and view all the answers

    What type of lead is strictly restricted to those whose duties necessitate pencil use?

    <p>Lead 'Hard'</p> Signup and view all the answers

    What is the allowance for crayons according to the supplied guidelines?

    <p>One of each color per person</p> Signup and view all the answers

    What is the maximum number of refills allowed per year for clerical use?

    <p>12 Red and 12 Blue or Black</p> Signup and view all the answers

    What is the approximate length of a red file lace mentioned in the content?

    <p>34.0 cms</p> Signup and view all the answers

    For what purpose should pins be removed from old records before destruction?

    <p>To reuse them</p> Signup and view all the answers

    Which color tape is mentioned as sufficient for 20 files?

    <p>Pink tape</p> Signup and view all the answers

    How many pens are specified for officer's use only?

    <p>40</p> Signup and view all the answers

    What type of fastener is mentioned as being mixed?

    <p>Paper-fasteners, brass</p> Signup and view all the answers

    What is the specified measurement for white file laces?

    <p>61 cms</p> Signup and view all the answers

    Which item is stated to be for officer's use only?

    <p>Ink for stylo pens</p> Signup and view all the answers

    What is the overall limit of refills per year?

    <p>12</p> Signup and view all the answers

    What color ink is explicitly mentioned for stylo pens?

    <p>Black</p> Signup and view all the answers

    What is the designated limit for issuing erasers to clerks?

    <p>One piece for every two clerks per year</p> Signup and view all the answers

    Which item is specifically for officer's use only?

    <p>Gum, liquid 150 ml bottles</p> Signup and view all the answers

    For which use is sealing wax categorized under item 56?

    <p>Best quality for official purposes</p> Signup and view all the answers

    What is the purpose of the gum brush according to the list?

    <p>For officer's use only</p> Signup and view all the answers

    How often should oil for typewriters be issued?

    <p>As needed</p> Signup and view all the answers

    What is the quantity limit for paper-weights issued?

    <p>Limited to one per clerk</p> Signup and view all the answers

    What is indicated as the frequency for issuing rubber pads for stamps?

    <p>Once for 18 months</p> Signup and view all the answers

    Which items are issued specifically at the discretion of divisional superintendents for large stations?

    <p>Knives, desk</p> Signup and view all the answers

    For what purpose is twine, hemp issued according to item 41?

    <p>For large stations using indents</p> Signup and view all the answers

    What is the purpose of ink for flexible stamps as stated?

    <p>For rubber stamps and thumb impressions</p> Signup and view all the answers

    What is the purpose of the long-handled brushes according to the provided information?

    <p>For dusting purposes</p> Signup and view all the answers

    How frequently should ribbons for No. 7 Remington typewriters last according to the item specifications?

    <p>Twelve months</p> Signup and view all the answers

    Which statement about the issuance of both paper carbon and manifold paper is true?

    <p>The number of machines in use must be specified when indenting.</p> Signup and view all the answers

    Which item is restricted for use solely by correspondence officers?

    <p>Thick letter paper</p> Signup and view all the answers

    What specific instruction is given regarding the indentation process for items mentioned in the list?

    <p>Specify the make and number of equipment in use.</p> Signup and view all the answers

    What is the primary purpose of File Books as mentioned?

    <p>To store important circulars and orders</p> Signup and view all the answers

    Which of the following statements regarding Pocket Books is correct?

    <p>Pocket Books must only be provided to staff with specific duties.</p> Signup and view all the answers

    What is NOT a requirement when indenting for papers according to the guidelines?

    <p>Providing a completion date for the request</p> Signup and view all the answers

    What should be done with collected receipts at the end of each month?

    <p>Organize them into packets</p> Signup and view all the answers

    Which item is described as having a specific size requirement for its use?

    <p>File Books measuring 73.6 cms x 35.5 cms</p> Signup and view all the answers

    What is indicated as an inappropriate use of File Books?

    <p>Cataloging unimportant records</p> Signup and view all the answers

    What is the recommendation for filing Audit Error Sheets according to the guidelines?

    <p>They should be kept in File Books for important documents.</p> Signup and view all the answers

    What must be included when indents are made for writing instruments?

    <p>The reason for the item usage</p> Signup and view all the answers

    Which of the following items is subject to restrictions based on personnel roles?

    <p>Pockets Books</p> Signup and view all the answers

    Which of the following items is designated for use by the Claims Department only?

    <p>Books, 200 leaves, Demy folio</p> Signup and view all the answers

    What is the specific requirement for issuing new registers according to the revised schedule?

    <p>A statement of old register dates and unused proportions</p> Signup and view all the answers

    Which item must include details about the old registers when indenting for new items?

    <p>Books, 100 leaves, 30.5 cms x 21.5 cms</p> Signup and view all the answers

    For which situation must a statement of registers maintained be attached to the indent?

    <p>For renewing old registers</p> Signup and view all the answers

    What type of paper is used for the books intended solely for the officer's use?

    <p>Badami paper, plain, cloth back</p> Signup and view all the answers

    What is the size of the books that are 50 leaves with a specific mention in the category list?

    <p>30.5 cms x 43 cms</p> Signup and view all the answers

    Which of the following specifications is explicitly mentioned for items 8 and 9?

    <p>For officer's use only</p> Signup and view all the answers

    What type of sheets are specified for important statements and much handled documents?

    <p>Full-sized, ruled sheets</p> Signup and view all the answers

    Which paper is explicitly allowed for circular printing purposes?

    <p>Plain foolscap sheets</p> Signup and view all the answers

    What is the intended use for scrap paper as specified?

    <p>For drafts and memos only</p> Signup and view all the answers

    What characteristic is specified for carbon writing pads?

    <p>Only one-sided use is allowed</p> Signup and view all the answers

    Which item should be restricted solely to officer's correspondence?

    <p>Foolscap, Badami, plain sheets</p> Signup and view all the answers

    For what purpose can lead pencils be issued according to the guidelines?

    <p>For clerical and official duties only</p> Signup and view all the answers

    What is specified about the sheets used for drafts and memos?

    <p>They should not be printed on foolscap sheets</p> Signup and view all the answers

    What type of foolscap paper is specifically allocated for correspondence only?

    <p>White, ruled sheets</p> Signup and view all the answers

    What is the prescribed use for the yellow or colored sheets specified in the guidelines?

    <p>For miscellaneous purposes</p> Signup and view all the answers

    What is the restriction placed on carbon sheets for use before indenting?

    <p>Cannot be used for official prints</p> Signup and view all the answers

    Which item is designated for use by officers only and not for general clerical duties?

    <p>Gum, liquid 150 ml bottles</p> Signup and view all the answers

    What is the specified limitation for issuing glass paper-weights to clerks?

    <p>One per clerk per year</p> Signup and view all the answers

    Which of the following items is intended exclusively for use at large stations?

    <p>Ink for rubber stamps</p> Signup and view all the answers

    What is the maximum quantity of erasers allowed per small clerk per year?

    <p>One piece</p> Signup and view all the answers

    Which type of gum is mentioned for large stations and at whose discretion can it be issued?

    <p>Gum large stations</p> Signup and view all the answers

    What is the purpose of sealing wax categorized under item 56?

    <p>For official seals and stamps</p> Signup and view all the answers

    Which item requires indents to be filled out specifically to be issued?

    <p>Twine, hemp</p> Signup and view all the answers

    Which item is mentioned as the frequency issued for rubber pads?

    <p>One to last 18 months</p> Signup and view all the answers

    Which item listed has no specified quantity limit for issuance?

    <p>Knives, desk</p> Signup and view all the answers

    What is explicitly stated about the issuance of gum pot?

    <p>Intended for large station use only</p> Signup and view all the answers

    Study Notes

    Stationery for Use in Stations and Offices

    • Revised Schedule: A schedule for stationery use in stations and offices.
    • Group No. 83: A group of stationery items.
    • Schedule No. & Name of Articles: Specific items like books, papers, covers, refills, etc. with dimensions and specifications listed.
    • Remarks & Offices/Stations: Detailed descriptions indicating specific use cases, departments, and designated staff for different items.

    Additional Details

    • Books: Different sizes, types, and paper qualities (ruled, plain, etc.) of books.
    • Items 3 to 6: Indenting statements should accompany the order, specifying the number of blank books, register dates, and unused portions.
    • Covers: Material like leather/PVC covers for refills.
    • Notebooks: Size and feature specifications.
    • File Books: Use of file books for important documents and not for trivial records.
    • Items 11 and 12: File books designed for filling important documents and orders, audit sheets, and schedules.
    • Paper Types: Brown, foolscap (badami, white), and various sizes specified.
    • Paper Usage: Details on usage types (drafts, memos, correspondence, etc.) and additional specifications per item (e.g., for printing, file backings).
    • File Books: Dimensions for file books.
    • Pins & Mixed Office Pins: Details about pin sizes and removal instructions from old records.
    • Ink & Pens: Specific types and applications of inks, pens, and colors. Details for various types of pens, including ballpoint and styluses. Specific items include crayon holders and refills.
    • Pads: Various sizes and types of pads specified.

    Miscellaneous Stationery

    • Eraser, Ink & Pencil: For small-scale items.
    • Rubber Pads: For use with rubber stamps.
    • Printing Ink: Specifications based on use cases.
    • Blocks & Rollers: Information regarding blocks and rollers for printing ink.
    • Typewriter Oil: Information about typewriter oil.
    • Scissors & Stilettos: Sizes and general descriptions.
    • Stenography Tools: Special requirements.
    • Brushes: Different brush types and sizes for cleaning.
    • Shorthand Note Books: Specified books and associated ribbon colors.
    • Ribbons: For various machines, including different models. Specifications vary by kind of machine.

    Letter Paper, Envelopes, etc.

    • Letter & Note Paper: Different sizes and types specified.
    • Envelopes: Various sizes provided.
    • Stamps: Specific details on embossed stamps.

    Forms (Appendix VII, Part II)

    • Numerous forms: A wide variety of forms are listed, each with a description. These include forms for tenders, price lists, recommendations, purchase orders, register of agreements, funds registers, etc.
    • Yearly statements: A yearly statement of non-stock items is included, along with miscellaneous forms.

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    Related Documents

    Revised Schedule of Stationery for Indian Railways PDF

    Description

    This quiz evaluates your knowledge on the types and uses of stationery in various office and station settings. It covers the specifications, materials, and designated use for different stationery items such as books, notebooks, and file books. Test your understanding of the revised stationery schedule and group items relevant to effective office management.

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