Spring Fire Department Attendance Policy Quiz

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Questions and Answers

What is the primary purpose of the attendance policy for Spring Fire Department personnel?

To ensure all personnel can take extended leaves easily

To enforce strict work hours without exceptions

To promote efficient operation and minimize unscheduled absences (correct)

To minimize personal preferences in scheduling

What may result from unexcused absences and tardiness?

Disciplinary action up to termination (correct)

Increase in vacation days

Promotion opportunities within the department

Recognition for outstanding service

What determines an excused absence?

Participation in department meetings

Submission of a late arrival note

Conditions defined by the policy being met (correct)

Formal notification after two days of absence

Who is responsible for ensuring compliance with the attendance policy?

All personnel of the Spring Fire Department Signup and view all the answers

What happens if a personnel fails to report to duty for two consecutive scheduled shifts?

They will be considered to have voluntarily terminated their position Signup and view all the answers

What does accrued time usage refer to for full-time employees?

Using previously accumulated leave for absences Signup and view all the answers

Which of the following does NOT fall under 'Excused Absence' conditions?

Participation in family events Signup and view all the answers

What is considered an unexcused absence?

Failure to meet one or more conditions of excused absence Signup and view all the answers

Who must review and approve requests for withdrawal from the Catastrophic Leave Pool?

The Assistant Fire Chief, Deputy Fire Chief of Operations, and Director of Human Resources Signup and view all the answers

What is the minimum contribution required for administrative personnel to withdraw from the Catastrophic Leave Pool?

8 hours per year Signup and view all the answers

What is the maximum number of hours operations personnel can request from the Catastrophic Leave Pool?

240 hours Signup and view all the answers

When must contributions to the catastrophic leave pool be completed?

By the 15th of December of the previous year Signup and view all the answers

What consequence may result from failing to present a required physician's note for a sick absence?

No pay and possible disciplinary action Signup and view all the answers

Which method of notification is not acceptable for informing a supervisor of an absence due to illness or injury?

Email Signup and view all the answers

What may be requested if an employee is absent due to illness for less than 48 hours?

Physician's note Signup and view all the answers

What action may result from not notifying the scheduled supervisor and District Chief of an absence?

Being considered AWOL Signup and view all the answers

What must personnel do if they know they will be tardy?

Notify their scheduled supervisor immediately. Signup and view all the answers

How many consecutive days off with pay are allowed for the death of a spouse?

Five consecutive days. Signup and view all the answers

What should employees provide to verify a bereavement leave request?

An obituary or similar documentation. Signup and view all the answers

How long is paid time off for jury duty provided to full-time employees?

Up to five working days. Signup and view all the answers

What action should be taken if an emergency happens during a shift?

Notify the supervisor immediately. Signup and view all the answers

What is the requirement for an employee summoned for jury duty regarding attendance?

They must report to work after dismissal if it is a scheduled workday. Signup and view all the answers

Which relatives allow employees to take five consecutive days of bereavement leave?

Spouse and children. Signup and view all the answers

What happens if employees are not summoned for jury duty?

They should use PTO if they want to take time off. Signup and view all the answers

What is considered an unexcused absence for personnel of the Spring Fire Department?

Failure to work scheduled shifts without prior notification Signup and view all the answers

What could be a potential consequence of repeated tardiness for a Spring Fire Department employee?

Disciplinary action that may lead to termination Signup and view all the answers

Which of the following is not a responsibility of Spring Fire Department personnel concerning attendance?

Justifying absences to all colleagues Signup and view all the answers

In what situation will absence be considered as voluntary termination of employment?

Not reporting for two consecutive scheduled shifts without notifying a supervisor Signup and view all the answers

How must full-time employees manage their absence due to vacation days?

Use accrued time for every absence unless stated otherwise Signup and view all the answers

What are personnel advised to do if they anticipate being tardy?

Notify their scheduled supervisor as soon as possible Signup and view all the answers

What is a condition that qualifies an absence as excused?

Absence due to illness with prior documentation Signup and view all the answers

Who is responsible for reviewing the attendance guideline for accuracy?

The Fire Chief or designee Signup and view all the answers

What is the minimum number of hours Operations personnel must contribute to the Catastrophic Leave Pool annually to be eligible for withdrawal?

12 hours Signup and view all the answers

What is the maximum withdrawal amount allowed for administrative personnel from the Catastrophic Leave Pool?

160 hours Signup and view all the answers

What must employees do if they cannot make their scheduled shift due to illness?

Contact their supervisor and District Chief by phone Signup and view all the answers

What happens if an employee fails to present a required physician's note for an absence?

They may face disciplinary action Signup and view all the answers

When must donations to the Catastrophic Leave Pool be completed?

By December 15th of the previous year Signup and view all the answers

Who is responsible for reviewing and approving withdrawal requests from the Catastrophic Leave Pool?

The Assistant Fire Chief, Deputy Fire Chief of Operations, and Director of Human Resources Signup and view all the answers

How long can an employee be absent without notice before being considered AWOL?

48 hours Signup and view all the answers

What type of note is required for employees calling out sick for more than 48 hours?

A physician's note Signup and view all the answers

What action should personnel take if they experience an emergency absence just before their scheduled shift?

Notify their supervisor as soon as possible. Signup and view all the answers

What is the maximum number of consecutive days of paid bereavement leave for the death of a child?

Five consecutive days. Signup and view all the answers

If an employee receives a jury summons, what is the required action regarding work obligations?

They must report to duty upon dismissal from court. Signup and view all the answers

What must a personnel do if they will be tardy to their scheduled shift?

Notify their scheduled supervisor immediately. Signup and view all the answers

What is required for a personnel member wishing to take bereavement leave?

Notify their supervisor immediately. Signup and view all the answers

How much paid time off for jury duty is provided to full-time employees?

Up to five working days. Signup and view all the answers

What verification might be required for taking bereavement leave?

An obituary or similar documentation. Signup and view all the answers

What is the pay situation for employees appearing in court as a plaintiff or defendant?

They will not be paid for that time. Signup and view all the answers

What must a personnel do if they wish to take bereavement leave for the death of a close relative?

Notify their supervisor immediately Signup and view all the answers

How many consecutive days of bereavement leave are permitted for the death of a grandparent-in-law?

Two consecutive days Signup and view all the answers

What action must an employee take if they receive a jury summons?

Appear in court and return to work immediately after Signup and view all the answers

What is the verification requirement for bereavement leave?

An obituary or similar documentation Signup and view all the answers

If a personnel member is late and unable to notify their supervisor, what alternative should they consider?

Having a friend call the supervisor Signup and view all the answers

What is the maximum amount of paid time off for jury duty for full-time employees?

Five working days Signup and view all the answers

What should personnel do if they experience an emergency during their shift?

Notify their supervisor immediately Signup and view all the answers

What is the pay situation for employees who appear in court as a plaintiff?

No pay is given for time spent in court Signup and view all the answers

What is the key outcome of personnel failing to report to duty after two consecutive scheduled shifts without notification?

They will be considered to have voluntarily terminated their employment. Signup and view all the answers

Which scenario would result in an excused absence for personnel?

Absence for jury duty with documentation provided. Signup and view all the answers

Full-time employees at Spring Fire Department must use accrued time for which type of absence?

Each absence unless departmental policy states otherwise. Signup and view all the answers

What role does the Fire Chief or designee have concerning the attendance guideline?

They are responsible for reviewing and ensuring guideline compliance. Signup and view all the answers

Which of the following factors does NOT contribute to an unexcused absence?

Scheduled vacation with pre-approval. Signup and view all the answers

Which statement correctly reflects the policy regarding military leave for personnel?

Personnel required to take active military leave should refer to specific guidelines. Signup and view all the answers

What might a personnel member be required to provide after being absent due to sickness for more than 48 hours?

A physician's note to verify the absence. Signup and view all the answers

What is the consequence of habitual tardiness for personnel in the Spring Fire Department?

Potential disciplinary actions up to termination. Signup and view all the answers

What must employees do to withdraw from the Catastrophic Leave Pool?

Contribute a minimum of 12 hours for operations or 8 hours for administrative roles Signup and view all the answers

What is the penalty for not reporting to the scheduled supervisor and District Chief due to an absence?

Considered absent without leave (AWOL) and may face disciplinary action Signup and view all the answers

In what circumstance must a physician's note be provided?

When calling out sick for more than 48 hours Signup and view all the answers

What is the maximum amount of hours an administrative person can request from the Catastrophic Leave Pool?

160 hours, whichever is less Signup and view all the answers

When must contributions to the Catastrophic Leave Pool be made?

In the month of December and by the 15th Signup and view all the answers

What document must be submitted when taking leave for bereavement?

Verification of relationship to the deceased Signup and view all the answers

If an employee is seeking to report an absence, what is the acceptable means of communication?

A phone call to the scheduled supervisor and District Chief Signup and view all the answers

What must operations personnel contribute annually to be eligible for withdrawal from the Catastrophic Leave Pool?

12 hours each year Signup and view all the answers

Study Notes

Attendance Policy

Spring Fire Department personnel must report to duty on time and remain for their entire shift.
Unexcused absences and tardiness may result in disciplinary action up to and including termination.
Personnel not reporting for two consecutive shifts without notification are considered to have voluntarily terminated employment.

Absence Types

Absence: Failure to report for a scheduled shift.
Excused absence: Requires all four conditions to be met: (1) Supervisor notification before shift, (2) Proper documentation, (3) Approved by supervisor, (4) Allowed by department policy.
Unexcused absence: At least one condition for excused absence is not met.

Time Usage

Full-time employees must use accrued time for absences, unless otherwise permitted by policy.
Operations personnel vacation and sick leave usage is outlined in SFD.039.
Administration and support personnel vacation and sick leave usage is outlined in SFD.057.

Leave Types

FMLA: Refer to SFD.051 for information.
Military Leave: Refer to SFD.050 for information.
Catastrophic Leave: Pool allows employees who've exhausted all other leave to donate PTO or sick leave, with maximum withdrawal limits. Operations personnel must contribute at least 12 hours annually, while administrative personnel must contribute at least 8 hours annually.

Physician Note

A physician's note is required for absences exceeding 48 hours, and may be requested for shorter absences due to illness or injury.
A physician's note is mandatory for absences before or after a scheduled vacation or holiday. Failure to provide a note may result in unpaid leave and disciplinary action.

Notification

Personnel must contact their supervisor and District Chief by phone call as soon as they know they won't be able to make their shift.
Notification must be made to both individuals, texting or email are unacceptable.
Failure to notify supervisors results in being considered absent without leave (AWOL) and subject to disciplinary action.

Tardiness

Personnel are expected to arrive at work on time.
If tardy, personnel must immediately notify their supervisor.

Bereavement Leave

Full-time employees are eligible for paid bereavement leave, with varying days off depending on the deceased's relationship to the employee.
Bereavement pay for full-time employees is limited; PTO may be used with supervisor's approval.
Employees are allowed up to five consecutive days off with regular pay for the death of certain family members.
Employees are allowed two consecutive days off with regular pay for the death of other family members.

Jury Duty

Full-time employees are offered up to five paid days off for jury duty or subpoenaed appearances.
Employees appearing as plaintiffs, defendants, or for non-subpoena court appearances will not be paid for time spent on these activities. PTO or unpaid leave must be used in these cases.
Employees must report to duty if it is a scheduled workday upon dismissal from court.

Attendance Policy

Spring Fire Department personnel are expected to be punctual and attend all scheduled shifts.
Unexcused absences and tardiness may lead to disciplinary action, including termination.
Personnel who fail to report to duty for two consecutive shifts without notification will be considered to have voluntarily terminated their employment.

Excused Absence Criteria

An excused absence requires all four of the following:
- Attendance Policy is reviewed by supervisor
- Absence is approved according to policy
- Appropriate forms are filled out
- All required documentation is submitted

Accrued Time Usage

Full-time employees must use accrued time for every absence, unless approved by the department.

Vacation and Sick Leave

Operations personnel must refer to SFD.039 for vacation and sick leave policy.
Administration and support personnel must refer to SFD.057 for vacation and sick leave policy.

FMLA

Employees seeking FMLA should refer to SFD.051 for details.

Military Leave

Personnel required to take active military leave should refer to SFD.050 for details.

Catastrophic Leave

Employees can contribute PTO or sic leave to a Catastrophic Leave Pool
Employees must have been employed for at least one year to receive time from the pool.
Operations personnel must contribute at least 12 hours per year to withdraw from the pool.
Administrative personnel must contribute at least 8 hours per year to withdraw from the pool.
Withdrawals are limited to 240 hours for operations personnel and 160 hours for administrative personnel, or one-third of the available hours in the pool, whichever is less.
Donation to the pool must occur in December.

Physician Notes

Employees calling out sick for more than 48 hours must provide a physician's note.
A physician's note may be requested for any absences for less than 48 hours when due to illness or injury.
Employees calling out sick before or after a scheduled vacation or holiday must present a physician's note.

Notification for Absence

Employees must contact their supervisor and the District Chief if unable to attend a scheduled shift.
Notification must be made by phone call and before the start of the shift.
Texting or email is not an acceptable form of notification.
If personnel fail to notify their supervisor and the District Chief, they will be considered absent without leave (AWOL) and subject to disciplinary action.
If an emergency occurs during the shift that requires the personnel to leave, their supervisor must be notified immediately.

Tardiness

Personnel are expected to be on time for all scheduled shifts.
Personnel must notify their supervisor immediately if they will be late.

Bereavement Leave

Full-time employees receive bereavement pay for up to five consecutive days for the death of a close family member.
Two consecutive days of bereavement leave are allowed for the death of other specified family members.

Jury Duty

Spring Fire Department provides up to five working days of paid time off to full-time employees who receive and honor a jury summons.
Employees appearing as a plaintiff, defendant or for a non-subpoena court appearance will not be paid for any time spent on such activities.
Employees are required to report to duty upon dismissal from court if it is a scheduled workday.

Attendance Policy

All Spring Fire Department personnel must report to duty on time and remain for their entire work schedule.
Late arrival, early departure, or absence from scheduled hours are disruptive.
Unexcused absences and tardiness may result in disciplinary action, up to and including termination.
Personnel who do not report to duty for two consecutive days without notification will be considered to have voluntarily terminated their employment or volunteer status.

Excused Absence

Excused absence requires meeting all four of the following conditions:

Accrued Time

Full-time employees must use accrued time for every absence, unless otherwise allowed by department policy (e.g., Bereavement, Jury Duty).

Vacation/Sick Leave Usage

Operations Personnel: Refer to SFD.039
Administration & Support Personnel: Refer to SFD.057

FMLA

Refer to SFD.051 for employees wishing to take FMLA.

Military Leave

Refer to SFD.050 for personnel required to take active military leave.

Catastrophic Leave

A Catastrophic Leave Pool exists to help employees who have exhausted PTO and sick leave due to extenuating circumstances.
Employees may donate PTO or sick leave to the pool and contribute a minimum of 12 hours (operations personnel) or 8 hours (administrative personnel) per year.
Employees can withdraw from the pool up to 240 hours (operations) or 160 hours (administrative) or one-third of the available hours in the pool, whichever is less.
Requests for withdrawal must be reviewed and approved by the Assistant Fire Chief, Deputy Fire Chief of Operations, and Director of Human Resources.
Donations to the pool must be made in December of the previous year by the 15th of the month.

Physician Note

Employees calling out sick for more than 48 hours must provide a physician's note.
A physician's note may be requested for any absences less than 48 hours when due to illness or injury.
Employees calling out sick before or after a scheduled vacation or holiday must present a physician's note.
Failure to provide a required physician's note may result in no pay and possible disciplinary action.

Sufficient Notice

Employees/volunteers unable to make their scheduled shift due to injury/illness must contact their scheduled supervisor and the District Chief as soon as possible.
Contact must be made by phone call; texting or email is not acceptable.
Failure to notify both supervisor and District Chief will be considered absent without leave (AWOL) and subject to disciplinary action.
If an emergency occurs during a shift, the supervisor must be notified immediately.

Tardiness

Personnel are expected to report to duty on time.
If personnel cannot report to work as scheduled, they must notify their scheduled supervisor immediately.

Bereavement

Full-time employees receive bereavement pay (five consecutive or two consecutive days depending on relationship):
- Five consecutive days for: spouse, domestic partner, child, stepchild, sibling, step-sibling, parent, step-parent, father-in-law, mother-in-law, grandparent, grandchild, or an adult who stood in loco parentis to the employee during childhood.
- Two consecutive days for: grandparent-in-law, brother-in-law, sister-in-law, aunt, or uncle.
Employees may use PTO with supervisor's approval for additional time off.

Jury Duty

Spring Fire Department will provide up to five working days of paid time off to full-time employees who receive and honor a jury summons or subpoena.
Employees appearing as a plaintiff, defendant, or for a non-subpoena court appearance will not be paid for any time spent on such activities. PTO or unpaid time should be used.
Employees must report to duty upon dismissal from court if it is a scheduled workday.

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Description

Test your knowledge on the attendance policies of the Spring Fire Department. This quiz covers the rules regarding absences, leave types, and time usage for both full-time employees and administration. Ensure you understand the implications of excused and unexcused absences as well as procedures for notification and documentation.

Spring Fire Department Attendance Policy Quiz

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Questions and Answers

What is the primary purpose of the attendance policy for Spring Fire Department personnel?

What may result from unexcused absences and tardiness?

What determines an excused absence?

Who is responsible for ensuring compliance with the attendance policy?

What happens if a personnel fails to report to duty for two consecutive scheduled shifts?

What does accrued time usage refer to for full-time employees?

Which of the following does NOT fall under 'Excused Absence' conditions?

What is considered an unexcused absence?

Who must review and approve requests for withdrawal from the Catastrophic Leave Pool?

What is the minimum contribution required for administrative personnel to withdraw from the Catastrophic Leave Pool?

What is the maximum number of hours operations personnel can request from the Catastrophic Leave Pool?

When must contributions to the catastrophic leave pool be completed?

What consequence may result from failing to present a required physician's note for a sick absence?

Which method of notification is not acceptable for informing a supervisor of an absence due to illness or injury?

What may be requested if an employee is absent due to illness for less than 48 hours?

What action may result from not notifying the scheduled supervisor and District Chief of an absence?

What must personnel do if they know they will be tardy?

How many consecutive days off with pay are allowed for the death of a spouse?

What should employees provide to verify a bereavement leave request?

How long is paid time off for jury duty provided to full-time employees?

What action should be taken if an emergency happens during a shift?

What is the requirement for an employee summoned for jury duty regarding attendance?

Which relatives allow employees to take five consecutive days of bereavement leave?

What happens if employees are not summoned for jury duty?

What is considered an unexcused absence for personnel of the Spring Fire Department?

What could be a potential consequence of repeated tardiness for a Spring Fire Department employee?

Which of the following is not a responsibility of Spring Fire Department personnel concerning attendance?

In what situation will absence be considered as voluntary termination of employment?

How must full-time employees manage their absence due to vacation days?

What are personnel advised to do if they anticipate being tardy?

What is a condition that qualifies an absence as excused?

Who is responsible for reviewing the attendance guideline for accuracy?

What is the minimum number of hours Operations personnel must contribute to the Catastrophic Leave Pool annually to be eligible for withdrawal?

What is the maximum withdrawal amount allowed for administrative personnel from the Catastrophic Leave Pool?

What must employees do if they cannot make their scheduled shift due to illness?

What happens if an employee fails to present a required physician's note for an absence?

When must donations to the Catastrophic Leave Pool be completed?

Who is responsible for reviewing and approving withdrawal requests from the Catastrophic Leave Pool?

How long can an employee be absent without notice before being considered AWOL?

What type of note is required for employees calling out sick for more than 48 hours?

What action should personnel take if they experience an emergency absence just before their scheduled shift?

What is the maximum number of consecutive days of paid bereavement leave for the death of a child?

If an employee receives a jury summons, what is the required action regarding work obligations?

What must a personnel do if they will be tardy to their scheduled shift?

What is required for a personnel member wishing to take bereavement leave?

How much paid time off for jury duty is provided to full-time employees?

What verification might be required for taking bereavement leave?

What is the pay situation for employees appearing in court as a plaintiff or defendant?

What must a personnel do if they wish to take bereavement leave for the death of a close relative?

How many consecutive days of bereavement leave are permitted for the death of a grandparent-in-law?

What action must an employee take if they receive a jury summons?

What is the verification requirement for bereavement leave?

If a personnel member is late and unable to notify their supervisor, what alternative should they consider?

What is the maximum amount of paid time off for jury duty for full-time employees?

What should personnel do if they experience an emergency during their shift?

What is the pay situation for employees who appear in court as a plaintiff?

What is the key outcome of personnel failing to report to duty after two consecutive scheduled shifts without notification?

Which scenario would result in an excused absence for personnel?

Full-time employees at Spring Fire Department must use accrued time for which type of absence?

What role does the Fire Chief or designee have concerning the attendance guideline?

Which of the following factors does NOT contribute to an unexcused absence?

Which statement correctly reflects the policy regarding military leave for personnel?

What might a personnel member be required to provide after being absent due to sickness for more than 48 hours?

What is the consequence of habitual tardiness for personnel in the Spring Fire Department?

What must employees do to withdraw from the Catastrophic Leave Pool?

What is the penalty for not reporting to the scheduled supervisor and District Chief due to an absence?

In what circumstance must a physician's note be provided?

What is the maximum amount of hours an administrative person can request from the Catastrophic Leave Pool?

When must contributions to the Catastrophic Leave Pool be made?

What document must be submitted when taking leave for bereavement?

If an employee is seeking to report an absence, what is the acceptable means of communication?

What must operations personnel contribute annually to be eligible for withdrawal from the Catastrophic Leave Pool?

Study Notes

Attendance Policy

Absence Types

Time Usage