Spreadsheet Sharing Basics
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Questions and Answers

What must you do first to share a spreadsheet in LibreOffice Calc?

  • Choose 'Share Spreadsheet' from the menu
  • Close the spreadsheet
  • Open an existing spreadsheet
  • Create and save a new spreadsheet (correct)

A shared spreadsheet allows multiple users to make changes at the same time.

True (A)

Which menu path is used to open the Share Document dialog in LibreOffice Calc?

Tools > Share Spreadsheet

The name of a shared spreadsheet is displayed as '(shared)' in the _________.

<p>title bar</p> Signup and view all the answers

What will happen when opening a shared spreadsheet?

<p>A message will inform you it is in shared mode (D)</p> Signup and view all the answers

Match the following actions to their corresponding outcomes:

<p>Check 'Share this spreadsheet with other users' = Enables sharing mode Click 'OK' when opening a shared spreadsheet = Confirms to open the spreadsheet Save changes in shared mode = Updates the spreadsheet for all users Resolve conflict dialog window = Appears when changes conflict among users</p> Signup and view all the answers

All features are available in a shared spreadsheet in LibreOffice Calc.

<p>False (B)</p> Signup and view all the answers

What should you do if you want to avoid seeing a warning when opening a shared spreadsheet?

<p>Check the 'Do not show warning again' checkbox</p> Signup and view all the answers

What option allows you to view a comment in a cell?

<p>Show Comment (D)</p> Signup and view all the answers

You can format the comment box in the same way as formatting cell contents.

<p>True (A)</p> Signup and view all the answers

What is the first step to review changes made in a spreadsheet?

<p>Select Edit &gt; Track Changes &gt; Show</p> Signup and view all the answers

To delete a comment, right click on the cell and select the option to _____ Comment.

<p>Delete</p> Signup and view all the answers

Match the following operations with their functions:

<p>Edit Comment = Make changes to the text of a comment Delete Comment = Remove the comment from the cell Show Comment = Display the comment in the cell Hide Comment = Conceal the displayed comment from view</p> Signup and view all the answers

Which tab in the Format Cells dialogue box is NOT available for formatting comments?

<p>Formulas (A)</p> Signup and view all the answers

You can only accept or reject changes after all team members have finished editing.

<p>True (A)</p> Signup and view all the answers

What do you click to close the Manage Changes dialog window after reviewing?

<p>Close button</p> Signup and view all the answers

What happens when another user tries to save a shared spreadsheet while you are resolving conflicts?

<p>You will receive a message that the file is locked. (A)</p> Signup and view all the answers

To record changes in a shared spreadsheet, you first need to enable the shared mode.

<p>False (B)</p> Signup and view all the answers

What color does the border of a cell change to when its data has been modified?

<p>red</p> Signup and view all the answers

To disable the shared mode in LibreOffice Calc, you need to uncheck the box that says, 'Share this __________ with other users'.

<p>spreadsheet</p> Signup and view all the answers

Match the actions with their correct outcomes in LibreOffice Calc:

<p>Disable shared mode = Allows recording changes Click on Track Changes = Enables change tracking Add comment = Provides additional information View comment = Shows the comment description</p> Signup and view all the answers

Which menu path is used to add your own comments in LibreOffice Calc?

<p>Edit &gt; Track Changes &gt; Comment (C)</p> Signup and view all the answers

The spreadsheet automatically adds comments for the author or reviewer without any action required.

<p>True (A)</p> Signup and view all the answers

What is displayed when you hover the cursor over a cell with changes?

<p>Description of changes</p> Signup and view all the answers

What is the purpose of merging documents in spreadsheets?

<p>To combine changes from multiple versions into a single document (C)</p> Signup and view all the answers

Comparing two spreadsheets modifies both versions.

<p>False (B)</p> Signup and view all the answers

What must be accepted or rejected in the Manage Changes dialog after comparing two spreadsheets?

<p>Changes</p> Signup and view all the answers

To merge documents, click on Edit > Track Changes > _____ Document.

<p>Merge</p> Signup and view all the answers

Who can make changes to a shared spreadsheet?

<p>Different users simultaneously (D)</p> Signup and view all the answers

Match the terms with their correct definitions:

<p>Merge = Combines changes from multiple versions Compare = Highlights differences between two versions Track Changes = Records modifications made in the document Manage Changes = Allows acceptance or rejection of changes</p> Signup and view all the answers

The Recording Changes feature allows different ways to record changes by one user.

<p>True (A)</p> Signup and view all the answers

In Calc, who adds comments?

<p>All of the above (D)</p> Signup and view all the answers

Who can accept or reject changes made by team members in a spreadsheet?

<p>Team members (D)</p> Signup and view all the answers

You can record changes in the spreadsheet when it is opened in shared mode.

<p>True (A)</p> Signup and view all the answers

What is the purpose of formatting a comment in a spreadsheet?

<p>To change the font color or style of the comment.</p> Signup and view all the answers

The shared mode spreadsheet allows __________ users to access and edit the spreadsheet at the same time.

<p>multiple</p> Signup and view all the answers

Match the following terms with their correct definitions:

<p>Sharing Spreadsheet = Allows multiple users to work on a document at once Record Changes = Tracks modifications made by users in a collaborative document Insert Comment = Adds notes or suggestions to a cell Track Changes = Enables visibility of all changes made in a document</p> Signup and view all the answers

Flashcards

Shared Spreadsheet

A spreadsheet accessible by multiple users simultaneously, allowing concurrent edits, and avoiding multiple copies.

Sharing Spreadsheet in LibreOffice Calc

The process of making a spreadsheet accessible to multiple users for simultaneous edits.

Shared Spreadsheet Feature Limitations

Some features might be disabled for a spreadsheet shared with other users (e.g., undo/redo, external links).

Saving a Shared Spreadsheet

After a user saves changes to a shared spreadsheet, if no conflicts occurred, it gets automatically updated with changes from other users in the background

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Opening a Shared Spreadsheet

Opening a shared spreadsheet may show that some features are unavailable. It displays a warning first before allowing access for editing

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Spreadsheet Conflicts

Occur when multiple users try to simultaneously change the same portion of the spreadsheet.

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Resolution of Spreadsheet Conflicts

If conflicts happen when saving a shared spreadsheet, a dialog window appears to help resolve conflicting changes made by different users.

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Confirmation Dialog

An intermediate dialog box that appears after sharing the spreadsheet asks for confirmation to continue with saving.

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Inserting Comments

Adding notes to a spreadsheet cell.

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Displaying Comments

Showing the notes added to a spreadsheet cell.

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Editing Comments

Modifying the notes added to a spreadsheet cell.

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Deleting Comments

Removing the notes added to a spreadsheet cell.

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Formatting Comments

Changing the appearance of the comment box (font, colour, etc.).

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Reviewing Changes

Inspecting and accepting or rejecting edits made by others to a spreadsheet.

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Accepting Changes

Agreeing with the revisions made.

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Rejecting Changes

Disagreeing with the changes.

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Disabling Spreadsheet Sharing

Steps to disable the shared mode of a spreadsheet, preventing other users from making changes simultaneously.

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Recording Changes in Calc

Method in LibreOffice Calc to track modifications made to cells, highlighting them and displaying the author/reviewer of the change.

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Shared Spreadsheet Lock

A notification that the spreadsheet is locked to prevent saving while a conflict resolution is occurring.

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Enabling Change Tracking

Activating the function to record changes made within a spreadsheet, highlighting modified cells.

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Adding Comments in Calc

Process to insert and view comments in a spreadsheet cell, whether by the user or another person.

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Track Changes

A feature of spreadsheets that shows changes made by other users and allows for comments.

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Conflict Resolution of Shared Spreadsheet

When two users make changes to the same cell in a shared spreadsheet and the resolution of these discrepancies.

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Spreadsheet Comments

Annotation of a Spreadsheet cell, indicating notes, suggestions, or observations.

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What does 'Sharing a Spreadsheet' mean?

Allowing multiple users to access and modify the same spreadsheet simultaneously. This enables collaborative work on the same document.

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How do you 'Record Changes' in a spreadsheet?

Tracking alterations made in the spreadsheet, allowing users to see who changed what and when, providing a history of edits.

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What happens when a spreadsheet is in 'Shared Mode'?

Multiple users can access and edit the document simultaneously, with changes automatically reflected for all users.

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What is the purpose of the 'Edit Menu' in relation to changes?

The Edit menu allows users to activate 'Track Changes' which records all modifications made in the spreadsheet.

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How do you 'Merge' spreadsheets vs. 'Compare' them?

Merging combines data from two or more spreadsheets into one. Comparing highlights differences between two spreadsheets.

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Merge Spreadsheets

Combining changes from multiple versions of a spreadsheet into a single document, integrating all edits.

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Compare Spreadsheets

Highlighting differences between two versions of a spreadsheet without modifying or merging them.

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Spreadsheet Track Changes

Feature in LibreOffice Calc allowing you to view and manage changes made to a document.

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Compare Document Dialog

Window in Calc that allows you to choose a spreadsheet to compare with the currently open one.

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Manage Changes Dialog

Window in Calc that appears after comparing documents, allowing acceptance or rejection of changes.

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Merge Document Dialog

Window in Calc that allows you to choose a spreadsheet to merge with the currently open one.

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Study Notes

Spreadsheet Sharing

  • A spreadsheet can be shared, allowing multiple users to work on it simultaneously.
  • Sharing saves time by avoiding multiple copies and allows for collaborative contributions.
  • Spreadsheet sharing works like teamwork, enabling collaboration with other users.

Sharing Steps

  • Open a new spreadsheet and save it.
  • Select Tools > Share Spreadsheet from the menu.
  • Check the box to share with other users and click OK.
  • Click Yes to confirm sharing.
  • The spreadsheet name will display "(shared)" in the title bar.

Opening a Shared Spreadsheet

  • When opening a shared spreadsheet, a message appears that the spreadsheet is in shared mode and some features aren't available.
  • Click OK to open the spreadsheet in shared mode and avoid warning the next time.
  • Some features might be unavailable when opening a shared spreadsheet (e.g., undo/redo, links to external files).

Saving a Shared Spreadsheet

  • Save the spreadsheet before closing it after making changes.
  • If no conflicts arise during simultaneous editing by multiple users, a message indicates the updates were saved by other users.
  • Conflict resolution will happen if multiple edits conflict.

Recording Changes (in a Spreadsheet)

  • Recording changes means tracking modifications made by one or multiple users in the spreadsheet.
  • To enable recording changes, disable the shared mode of the spreadsheet.
  • Removing the checkbox in the sharing window disables shared mode.
  • The feature of Track Changes > Record under Edit menu is turned ON.
  • The border colour of the cell in which data has been changed turns to red showing changes.
  • Changed cells display description of changes made in them.

Adding, Editing and Formatting Comments

  • Comments can be added automatically or by the author/reviewer.
  • To create your comment, select Edit > Track Changes > Comment.
  • Alternatively, one can use Insert > Comment from the main menu.
  • Right clicking on the cell with the comment opens options to format, edit or delete comments.

Reviewing Changes (Accepting/Rejecting Changes)

  • Once all members have made edits, review changes to accept or reject.
  • You can select Edit > Track Changes > Show to initiate the review process. Select the Edit > Track Changes > Manage option for accepting or rejecting changes.
  • Manage changes dialog window is used for reviewing, accepting, or rejecting changes.

Merging and Comparing Spreadsheets

  • If multiple versions of the same spreadsheet exist, merge or compare them.
  • To merge, open the spreadsheet, select Edit > Track Changes > Merge Document.
  • Select a different/old version of the file and then merge/compare to get the combined file.

Comparing Documents

  • Compare two spreadsheets to see differences instead of merging them.
  • Choose Edit > Track Changes > Compare Document to initiate the comparison process.

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Chapter 7 Share and Review a Spreadsheet PDF

Description

This quiz covers the fundamentals of sharing spreadsheets, including how to share, open, and save shared spreadsheets. Learn the steps involved in collaborating with others and the limitations that can arise when working in shared mode.

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