Sample Reception Area Quiz and Flashcards: Laboratory Assistant Role

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Questions and Answers

What should be checked before accepting or rejecting a sample?

The type of sample

The tests requested

The integrity of the sample (correct)

The name of the patient

Why should samples be properly labeled in the register?

To record the collection date

To identify the laboratory identification number

To ensure traceability (correct)

To record the receipt date

Who should review the laboratory request?

Any laboratory personnel

The laboratory manager

The laboratory technician

Authorized personnel (correct)

What is the purpose of the Laboratory Sample Receipt/ Tracking Log Book?

To track incoming samples Signup and view all the answers

What information is included in the Laboratory Sample Receipt/ Tracking Log Book?

Collection date, receipt date, type of sample, and patient information Signup and view all the answers

Why is it important to regularly review the required sample volume per test?

Because it may have changed over time Signup and view all the answers

What is the importance of ensuring the completeness and timeliness of all procedures in a laboratory?

To maintain the level of service and professionalism Signup and view all the answers

What is the purpose of a laboratory request form (LRF)?

To serve as a communication link between the laboratory and requesting physicians Signup and view all the answers

What should be ensured when completing a laboratory request form?

The clinical information is accurate, adequate, and free from errors Signup and view all the answers

What is included in the template for a laboratory request form provided by the World Health Organization?

The name of the laboratory, receiving date, and patient details Signup and view all the answers

What is the role of a laboratory receptionist in handling samples and requests?

To attend to and handle queries about the samples and requests in a timely and professional manner Signup and view all the answers

Why is it important to document procedures in a laboratory?

To maintain the level of service and professionalism Signup and view all the answers

What is the primary function of the laboratory sample reception area?

To receive and process samples Signup and view all the answers

Who is usually assigned to process the receipt and identify samples in the laboratory sample reception area?

Medical Laboratory Assistant or Laboratory Receptionist Signup and view all the answers

What is the primary goal of the laboratory receptionist in the sample reception area?

To ensure timely and accurate processing of samples Signup and view all the answers

What is the purpose of the laboratory computer system in the sample reception area?

To process and track laboratory samples Signup and view all the answers

What is the importance of proper handling of samples in the laboratory sample reception area?

To prevent sample contamination Signup and view all the answers

What is the purpose of the laboratory sample receipt/tracking logbook?

To track laboratory samples Signup and view all the answers

What is an essential aspect in minimizing laboratory errors in the sample reception area?

Implementing proper organization and traceability procedures Signup and view all the answers

What is the primary benefit of adopting a laboratory computer system in the sample reception area?

Improved efficiency and accuracy of information Signup and view all the answers

What is the purpose of the Laboratory Quality Stepwise Implementation (LQSI) launched by the World Health Organization (WHO)?

To implement a quality management system in medical laboratories Signup and view all the answers

What is the primary function of the sample reception area in laboratory testing?

To receive and process laboratory samples Signup and view all the answers

What is an advantage of using a laboratory computer system in record management?

Improved data accuracy and timely reporting Signup and view all the answers

What is the significance of adopting a laboratory computer system in sample tracking?

It improves sample tracking efficiency Signup and view all the answers

What is a primary duty of the laboratory receptionist?

Handling laboratory test results and reports Signup and view all the answers

What does the laboratory receptionist use to maintain an accurate log?

Specimen tracker system Signup and view all the answers

Why does the laboratory receptionist need to be knowledgeable in handling the laboratory computer system?

To use test libraries, intranet, and referral data during data entry Signup and view all the answers

What does the laboratory receptionist do with laboratory request forms and other documents?

Scan, file, and archive them Signup and view all the answers

What is an important aspect of the laboratory receptionist's role?

Staying updated on current trends related to laboratory duties Signup and view all the answers

What is a skill required of the laboratory receptionist?

Using the features of the telephone system Signup and view all the answers

What type of information is included in the requester details?

Personnel/company name, address, and phone number Signup and view all the answers

What is the purpose of including sample details in the laboratory request form?

To specify the type of specimen provided Signup and view all the answers

What type of information is included in the relevant clinical information section?

Drug therapy and last dose details Signup and view all the answers

What is the purpose of the examination requested section?

To specify the tests that need to be conducted Signup and view all the answers

Why is it important to include requester details in the laboratory request form?

To contact the requester for queries Signup and view all the answers

What information is not typically included in the sample details section?

Requester's company address Signup and view all the answers

What is the purpose of indicating the specimen type in the sample details section?

To identify the type of specimen provided Signup and view all the answers

Why is it important to include relevant clinical information in the laboratory request form?

To understand the patient's condition Signup and view all the answers

What is included in the examination requested section of the laboratory request form?

A list of possible laboratory tests Signup and view all the answers

What is the primary purpose of the laboratory request form?

To provide necessary information for laboratory testing Signup and view all the answers

Study Notes

Developing a Standard Operating Procedure (SOP) for Sample Reception and Processing

The integrity of the sample must be checked before acceptance or rejection.
Samples introduced in the register should be properly labeled to ensure traceability.
The laboratory request should be reviewed by authorized personnel.
A procedure should be in place for handling special cases such as urgent samples or verbal requests.
Regular review of the required sample volume per test is necessary, as it may have changed over time.
There should be a proper procedure for sample rejection.

Laboratory Sample Receipt/Tracking Log Book

The laboratory logs or records all incoming samples in a register or log book.
A laboratory identification number is assigned to the sample and the corresponding requisition form could be written or entered into the computer.
The register should include the following information:
- Collection date and corresponding time
- Receipt date and time the specimen was received
- Type of sample
- Name of the patient and other personal information
- Tests requested to be performed

Essential Patient/Client Information Reflected in the Laboratory Request Form

The laboratory uses a request form (LRF) as a document that serves as its communication link to the requesting physicians and other users of laboratory services.
The laboratory request form should include the following sections:
- Name of the form including the name of the laboratory and receiving date of the specimen
- Patient details including name, address, telephone number, date of birth, and gender
- Requester details including the name of the personnel, company, and contact details
- Sample details including date and time of sample collection, urgency, and type of specimen
- Relevant clinical information including drug therapy, last dose, and other pertinent clinical information
- Examination requested including a list of possible tests that could be conducted

The Functions and Activities of the Laboratory Sample Reception Area

The laboratory sample reception area is where the flow of work in the laboratory usually starts.
The laboratory receptionist is responsible for processing the receipt and identification of samples, preparing laboratory requests, and ensuring results are forwarded to the patient and physician in an accurate and timely manner.
The laboratory receptionist may also undertake clerical and telephone duties.

The Principle and Application of Laboratory Computer Systems in the Sample Reception Area

The sample reception area plays an important role in the pre-analytical phase of laboratory testing.
Adopting a laboratory computer system can improve the efficiency of the sample reception area by providing easy and fast access to almost error-free information and ensuring accurate and timely reports.
The laboratory computer system provides control and oversight on the procedures performed in the laboratory.

The Specific Duties of the Laboratory Receptionist

The laboratory receptionist processes the receipt, identification, and preparation of samples and requests.
Maintains an accurate log after identification, preparation, and dispatch to the proper laboratory section.
Advises and alerts the appropriate laboratory section about urgent samples, frozen samples, and samples that require special handling.
Is knowledgeable in handling the laboratory computer system and confidently uses test libraries, intranet, and referral data during data entry.
Takes care of the scanning, filing, and archiving of laboratory request forms and other pertinent documents and records.
Handles incoming calls and uses the features of the telephone system in holding and transferring calls to the different sections and offices of the laboratory.

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Description

Develop a standard operating procedure for sample reception and processing, including sample integrity, labeling, and handling special cases. Ensure traceability and authorized personnel reviews.

SOP for Sample Reception and Processing

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