Smartbooks ERP Quiz

Information about a company's business partners, such as customers and suppliers, that is used to track their interactions and transactions within the accounting system.

A specific type of master data that stores information about the individuals or organizations who purchase goods or services from a company.

A specific type of master data that stores information about the individuals or organizations who supply goods or services to a company.

The process of entering, updating, and maintaining master data within an accounting system.

Allows users to personalize their Smartbooks experience by changing their username and password.

A system that integrates various business processes and data across an organization, providing a comprehensive view of operations.

The flow of processes involved in purchasing goods or services, from initiating a purchase request to receiving and paying for the goods.

The set of documents and records that are used to track and document the expenditure cycle. Examples include purchase orders, receiving reports, and invoices.

A master record that contains details about a company's suppliers, including contact information, addresses, payment terms, and accounting information.

A section within the Supplier Master Record that stores information about the G/L accounts used for posting transactions related to a specific supplier.

A tab in the Supplier Master Record where you can enter data for multiple contact persons associated with a particular supplier.

A tab in the Supplier Master Record that contains information on payment terms typically used when making purchases from a supplier.

A section within the Supplier Master Record that stores multiple addresses related to the supplier, including billing, shipping, and delivery addresses.

A master record that contains details about the items that are kept in inventory or manufactured by a company.

A section within the Item Master Record that allows you to define G/L accounts for each specific item, used for tracking its financials.

A section within the Item Master Record that allows you to set up purchasing details for each item, such as suppliers and purchasing conditions.

A document that records the receipt of goods or services from a supplier, often used in businesses to track inventory and adjust accounting records.

A commercial document issued by a buyer to a seller, specifying the goods or services, quantities, and price to be delivered.

A document used when the buyer returns goods or services to the seller due to defects, incorrect items, or other reasons.

A document that lists items purchased, their quantities, and prices, used for invoicing and payment.

A document requesting the purchase of goods or services. This is the first step of the purchasing process.

This refers to the complete flow of activities involved in acquiring, processing, and paying for goods or services.

The management of vendor relationships, including selection, negotiation, and performance evaluation.

A document that vouches for the invoice a supplier sends for items or services ordered and received. It can be created from multiple purchase orders and receiving documents.

A document that reverses a part or the entire inventory or accounting transactions posted by an AP Voucher. It's used when items are returned or mistakes are found in the original data.

The process of actually paying the money owed for goods and services procured, usually done through a Treasury Module once the AP Voucher is finalized.

The process of acquiring goods or services from an external supplier, encompassing stages such as initiating a purchase order, receiving the goods, creating an accounts payable voucher, and making the payment.

A document that confirms the receipt of goods or services, detailing the quantity and condition of the items received.

A document that reflects a reduction in the amount owed to a supplier, typically for returned goods or price adjustments.

One of the most important features in Smartbooks Cloud ERP, allowing companies to automate and standardize their purchasing activities.