Sheriff's Office Vehicle Crash Reporting
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Questions and Answers

What is considered a Motor Vehicle Crash with Extenuating Circumstances?

  • Contact between a Sheriff’s Office vehicle and any other motor vehicle or object which results in property damage, injury, or complaint of injury to any person where the totality of circumstances provide comparable fault (correct)
  • A collision resulting in injury or complaint of injury to any person
  • A non-reportable vehicle crash with no injury or property damage
  • A crash resulting in property damage exceeding $500

    • What is a Non-Reportable Vehicle Crash?

  • A crash resulting in property damage of less than $500 with no injury (correct)
  • A crash resulting in property damage exceeding $500
  • A collision resulting in injury or complaint of injury to any person
  • A crash involving a Sheriff's Office vehicle and another vehicle

    • What is a Non-Traffic Crash Event?

  • A crash resulting in property damage exceeding $500
  • A collision resulting in injury or complaint of injury to any person
  • Contact between a Sheriff’s Office vehicle and any other motor vehicle or object which results in no property damage, injury, or complaint of injury to any person (correct)
  • A crash involving a Sheriff's Office vehicle and another vehicle

    • What is Property Damage?

    <p>Harm to real or personal property through another person’s negligence, willful destruction, accident, or by some act of nature</p> Signup and view all the answers

    Who should be notified immediately in the event of a motor vehicle crash?

    <p>The Communications Bureau and the immediate supervisor</p> Signup and view all the answers

    What should be provided to the Legal Division Risk Manager after a crash?

    <p>A scanned copy of the traffic crash report and a draft of the BlueTeam Vehicle Accident Report</p> Signup and view all the answers

    What is the purpose of the meeting scheduled by the Legal Division after a crash?

    <p>To gather information for the post-crash review</p> Signup and view all the answers

    Who investigates motor vehicle crashes involving serious bodily injury or pursuit?

    <p>The Sheriff's Office Traffic Homicide Section</p> Signup and view all the answers

    What should be documented via a memorandum to the Fleet Operations Section?

    <p>Property damage to any Sheriff’s Office vehicle which is not the result of a motor vehicle crash</p> Signup and view all the answers

    What is SmartCOP?

    <p>A computer database which contains all DHMSV approved traffic crash forms used by the Sheriff’s Office</p> Signup and view all the answers

    What is the purpose of this standard operating procedure?

    <p>To define guidelines for the accurate reporting and review of motor vehicle crashes involving Sheriff's Office vehicles</p> Signup and view all the answers

    Who is responsible for reviewing motor vehicle crashes involving Sheriff's Office vehicles?

    <p>The employee's chain of command and the Motor Vehicle Crash Review Board (MVCRB)</p> Signup and view all the answers

    What is an 'Avoidable Motor Vehicle Crash'?

    <p>A motor vehicle crash that could have been avoided by the operator of a Sheriff's Office vehicle through the use of reasonable defensive driving techniques</p> Signup and view all the answers

    What is the purpose of a BlueTeam Vehicle Accident Report?

    <p>To document a motor vehicle crash involving a Sheriff's Office vehicle, even if the crash is detailed in other documents</p> Signup and view all the answers

    What is the definition of 'Defensive Driving Techniques'?

    <p>The act or practice of operating a Sheriff's Office vehicle in such a way as to minimize accidents by anticipating and/or avoiding dangerous situations</p> Signup and view all the answers

    What is the purpose of a Florida Traffic Crash Report?

    <p>To report traffic crashes to the Department of Highway Safety and Motor Vehicles (DHSMV) in accordance with Florida Statute 316.066</p> Signup and view all the answers

    What is the definition of a 'Motor Vehicle Crash'?

    <p>A collision between a Sheriff's Office vehicle and any other motor vehicle or object that results in any property damage, injury, or complaint of injury to any person</p> Signup and view all the answers

    Who is responsible for completing a BlueTeam Vehicle Accident Report?

    <p>The employee's supervisor</p> Signup and view all the answers

    What type of report shall the responding supervisor complete in the event of a Sheriff's Office motor vehicle crash?

    <p>BlueTeam Vehicle Accident Report</p> Signup and view all the answers

    Who is responsible for investigating all Sheriff's Office motor vehicle crashes involving death or serious bodily injury?

    <p>Florida Highway Patrol (FHP)</p> Signup and view all the answers

    What is the minimum amount of combined property damage required for a Traffic Crash Investigator to respond to a Sheriff's Office motor vehicle crash?

    <p>$500</p> Signup and view all the answers

    What type of report shall be completed for non-traffic crash events that occur outside a Sheriff's Office detention facility?

    <p>Street Check</p> Signup and view all the answers

    Who is responsible for ensuring that the Fleet Operations Section inspects a Sheriff's Office vehicle after a motor vehicle crash?

    <p>Sheriff's Office supervisors</p> Signup and view all the answers

    What is the primary responsibility of the Communications Bureau in the event of a Sheriff's Office motor vehicle crash?

    <p>Notifying the proper personnel</p> Signup and view all the answers

    What is the purpose of the Traffic Crash Investigator responding to a Sheriff's Office motor vehicle crash?

    <p>To investigate the crash in accordance with GEN SOP 510.04</p> Signup and view all the answers

    In the event of a Sheriff's Office motor vehicle crash, who is responsible for ensuring that policies and procedures are followed?

    <p>Responding Supervisor</p> Signup and view all the answers

    What type of report shall be completed for non-traffic crash events that occur inside a Sheriff's Office detention facility?

    <p>Detention Incident Report</p> Signup and view all the answers

    What is the purpose of the Shift Commander's discretion in responding to the scene of a Sheriff's Office motor vehicle crash?

    <p>To weigh response time versus citizen inconvenience</p> Signup and view all the answers

    How many voting members are there in the Motor Vehicle Crash Review Board (MVCRB)?

    <p>3</p> Signup and view all the answers

    Who serves as the Chairperson of the MVCRB?

    <p>The Colonel of the Department of Operational Support</p> Signup and view all the answers

    What is the purpose of the MVCRB?

    <p>To determine whether a crash is deemed Avoidable, Unavoidable, Extenuating Circumstances, or Non-Traffic Crash</p> Signup and view all the answers

    What is a recommended disciplinary parameter of the MVCRB?

    <p>Enhanced disciplinary sanctions, up to and including dismissal</p> Signup and view all the answers

    Who compiles and maintains reports to be presented at MVCRB proceedings?

    <p>The MVCRB Chairperson</p> Signup and view all the answers

    How long are records of MVCRB proceedings maintained?

    <p>For 4 years</p> Signup and view all the answers

    Who may attend MVCRB meetings at the discretion of the Chairperson?

    <p>Other persons with interest in the proceedings</p> Signup and view all the answers

    What happens if a regular voting member of the MVCRB is absent?

    <p>The Chairperson approves a substitute replacement</p> Signup and view all the answers

    How are decisions made in the MVCRB?

    <p>By majority vote</p> Signup and view all the answers

    What is the purpose of the Vehicle Accident Report?

    <p>To initiate the MVCRB review process</p> Signup and view all the answers

    What is the consequence for an officer involved in 3rd avoidable crash?

    <p>All of the above</p> Signup and view all the answers

    What is the consequence for an officer involved in 4 or more avoidable crashes?

    <p>Subject to dismissal</p> Signup and view all the answers

    How long does an officer involved in a 3rd avoidable crash lose their Sheriff’s Office vehicle use?

    <p>30 working days</p> Signup and view all the answers

    What determines the consequence for an officer involved in 4 or more avoidable crashes within a 3-year period?

    <p>The number of crashes within a 3-year period</p> Signup and view all the answers

    Why does an officer involved in a 3rd avoidable crash have to attend a remedial driver training class?

    <p>If the crash took place in a motor vehicle and if not previously attended within 12 months</p> Signup and view all the answers

    What is the role of the responding supervisor in case of a motor vehicle crash or non-traffic crash event?

    <p>To determine whether a motor vehicle crash or non-traffic crash event has occurred and complete the necessary reports</p> Signup and view all the answers

    What information should be included in the summary section of the BlueTeam Vehicle Accident Report?

    <p>The circumstances surrounding the crash, on/off-duty status of the employee, marked/unmarked vehicle, emergency/non-emergency operation, and equipment utilized, as well as involved citizen(s) name and insurance information, and descriptions of all injuries and/or medical treatment, and property damage</p> Signup and view all the answers

    What is the procedure when a Sheriff's Office employee is killed or seriously injured in a crash?

    <p>The responding supervisor shall coordinate notification of next of kin with the District/Division Commander of personnel involved</p> Signup and view all the answers

    What should be done with the Sheriff's Office vehicle if the operator is incapacitated?

    <p>The responding supervisor shall take custody of the vehicle</p> Signup and view all the answers

    Why should photographs be taken of the involved vehicle(s) and the scene?

    <p>To document the circumstances of the crash for the investigation</p> Signup and view all the answers

    What should be done if the responding supervisor is not the immediate supervisor of the involved employee?

    <p>The responding supervisor shall forward the BlueTeam Vehicle Accident Report to the involved employee's immediate supervisor</p> Signup and view all the answers

    What should be done if a Sheriff's Office employee alleges a defect of the vehicle?

    <p>The vehicle should be transported to the Sheriff's Office Fleet Operations Section for inspection</p> Signup and view all the answers

    Who should witness the inspection of the vehicle at the Sheriff's Office Fleet Operations Section?

    <p>The Fleet Operations Manager and a Traffic Crash Investigator or Traffic Homicide Detective</p> Signup and view all the answers

    What should be done if a Sheriff's Office vehicle is damaged by causes other than a motor vehicle crash?

    <p>The involved employee should immediately report the damage to their supervisor</p> Signup and view all the answers

    What should be done if damage to a Sheriff's Office vehicle is the result of a criminal act?

    <p>A General Offense Report should be initiated, in addition to a memorandum</p> Signup and view all the answers

    What is the disciplinary action for a probationary deputy involved in their first avoidable crash?

    <p>Letter of counseling and instruction</p> Signup and view all the answers

    What is the consequence of a second avoidable crash within a one-year period for a probationary deputy?

    <p>Written reprimand and loss of vehicle take-home privilege</p> Signup and view all the answers

    What is the result of four or more avoidable crashes for a deputy?

    <p>Subject to dismissal</p> Signup and view all the answers

    What is the disciplinary action for a deputy involved in an Extenuating Circumstances Crash?

    <p>Coaching session by the employee's supervisor</p> Signup and view all the answers

    What is the consequence of a third avoidable crash within a three-year period for a deputy?

    <p>Three days suspension from duty without pay</p> Signup and view all the answers

    What is the consequence of a second avoidable crash within a three-year period for a probationary deputy?

    <p>Loss of vehicle take-home privilege for 10 working days</p> Signup and view all the answers

    What is the disciplinary action for a Department of Detention Services personnel involved in their first avoidable crash?

    <p>Letter of counseling and instruction</p> Signup and view all the answers

    What is the consequence of five or more avoidable crashes within a three-year period for a deputy?

    <p>Subject to dismissal</p> Signup and view all the answers

    What is the consequence of a second avoidable crash within a one-year period for a Department of Detention Services personnel?

    <p>Written reprimand and loss of Sheriff’s Office vehicle use for 15 working days</p> Signup and view all the answers

    What is the consequence of four or more avoidable crashes within a three-year period for a deputy?

    <p>Subject to dismissal</p> Signup and view all the answers

    A Motor Vehicle Crash Review Board (MVCRB) is responsible for investigating all Sheriff's Office motor vehicle crashes involving death or serious bodily injury.

    <p>False</p> Signup and view all the answers

    An Avoidable Motor Vehicle Crash is a crash that cannot be avoided by the operator of a Sheriff's Office vehicle through the use of reasonable defensive driving techniques.

    <p>False</p> Signup and view all the answers

    A Florida Traffic Crash Report is used to document a motor vehicle crash involving a Sheriff's Office vehicle and any other motor vehicle or object.

    <p>True</p> Signup and view all the answers

    The primary purpose of the Motor Vehicle Crash Review Board (MVCRB) is to investigate motor vehicle crashes involving Sheriff's Office vehicles.

    <p>False</p> Signup and view all the answers

    Defensive Driving Techniques include aggressive driving methods to minimize accidents.

    <p>False</p> Signup and view all the answers

    A motor vehicle crash involving a Sheriff's Office vehicle will be reviewed by the employee's chain of command only.

    <p>False</p> Signup and view all the answers

    A BlueTeam Vehicle Accident Report is completed by the responding supervisor in the event of a motor vehicle crash involving a Sheriff's Office vehicle.

    <p>True</p> Signup and view all the answers

    A Motor Vehicle Crash only includes collisions between a Sheriff's Office vehicle and another motor vehicle.

    <p>False</p> Signup and view all the answers

    A Non-Traffic Crash Event is a collision between a Sheriff’s Office vehicle and any other motor vehicle or object which results in combined property damage of $1,000 or more.

    <p>False</p> Signup and view all the answers

    If an injury or fatality occurs as a result of the crash, prompt notification shall be made to the Communications Bureau via phone call.

    <p>False</p> Signup and view all the answers

    The responding supervisor shall provide all appropriate documentation to the Risk Manager in the Legal Division within 24 hours.

    <p>False</p> Signup and view all the answers

    Involved Sheriff’s Office personnel shall provide any requested information to the Legal Division within 10 days of the crash.

    <p>False</p> Signup and view all the answers

    Property damage to any Sheriff’s Office vehicle which is not the result of a motor vehicle crash shall be documented via an email to the Fleet Operations Section.

    <p>False</p> Signup and view all the answers

    If a Sheriff's Office motor vehicle crash occurs inside a detention facility, a BlueTeam Vehicle Accident Report will be completed.

    <p>False</p> Signup and view all the answers

    All motor vehicle crashes involving serious bodily injury, or bodily injury requiring transport by ambulance resulting from the operation of a Sheriff's Office vehicle shall be investigated by the Sheriff's Office Traffic Homicide Section or the on-call supervisor.

    <p>False</p> Signup and view all the answers

    The Legal Division shall contact the involved Sheriff’s Office personnel to schedule a meeting to be held no later than three weeks from the date of the crash.

    <p>False</p> Signup and view all the answers

    The Traffic Crash Investigator will respond to all Sheriff's Office motor vehicle crashes involving combined property damage of at least $1,000.

    <p>False</p> Signup and view all the answers

    If the other driver requests information regarding repair to their vehicle, they should be advised to contact the Communications Bureau.

    <p>False</p> Signup and view all the answers

    The responding supervisor will complete a BlueTeam Vehicle Accident Report for non-reportable vehicle crashes occurring outside a Sheriff's Office detention facility.

    <p>True</p> Signup and view all the answers

    The responding supervisor shall take custody of the Sheriff's Office vehicle if the operator is not incapacitated.

    <p>False</p> Signup and view all the answers

    Any Sheriff's Office employee involved in a motor vehicle crash, non-traffic crash event, or a non-reportable vehicle crash shall immediately notify their immediate supervisor and the Communications Bureau.

    <p>True</p> Signup and view all the answers

    The Fleet Operations Manager shall witness the inspection of the vehicle at the Sheriff's Office Fleet Operations Section.

    <p>True</p> Signup and view all the answers

    The Communications Bureau will notify the Shift Commander of a Sheriff's Office motor vehicle crash.

    <p>False</p> Signup and view all the answers

    The involved employee shall immediately author a memorandum detailing the circumstances surrounding the vehicle damage.

    <p>True</p> Signup and view all the answers

    The responding supervisor will ensure that all vehicles, property, and parties involved are photographed in the event of a non-traffic crash event outside a detention facility.

    <p>True</p> Signup and view all the answers

    Detention personnel involved in a motor vehicle crash or a non-traffic crash event involving inmate occupants which occurs inside a Sheriff’s Office detention facility shall immediately notify the Legal Division.

    <p>False</p> Signup and view all the answers

    A General Offense Report shall not be initiated when damage to a Sheriff's Office vehicle is the result of a criminal act.

    <p>False</p> Signup and view all the answers

    The Florida Highway Patrol (FHP) will investigate all motor vehicle crashes involving a Sheriff's Office vehicle.

    <p>False</p> Signup and view all the answers

    The responding supervisor will dispatch a Traffic Crash Investigator to the scene of a non-reportable vehicle crash.

    <p>False</p> Signup and view all the answers

    Supervisors shall ensure that digital photographs are taken of the damage for upload to Evidence.com.

    <p>True</p> Signup and view all the answers

    The responding supervisor shall not coordinate notification of next of kin with the District/Division Commander of personnel involved.

    <p>False</p> Signup and view all the answers

    The responding supervisor will complete a Sheriff's Office BlueTeam Vehicle Accident Report for all motor vehicle crashes involving a Sheriff's Office vehicle.

    <p>True</p> Signup and view all the answers

    The responding supervisor shall ensure photographs are not taken of the involved vehicle(s) whether or not there is visible damage.

    <p>False</p> Signup and view all the answers

    The Fleet Operations Section will inspect a Sheriff's Office vehicle involved in a motor vehicle crash within one day.

    <p>False</p> Signup and view all the answers

    The Shift Commander's discretion determines whether to send an on-duty law enforcement supervisor to the scene of a Sheriff's Office motor vehicle crash.

    <p>True</p> Signup and view all the answers

    The involved employee's immediate supervisor shall not review the BlueTeam Vehicle Accident Report.

    <p>False</p> Signup and view all the answers

    The Fleet Operations Section shall inspect the vehicle at the scene of the crash.

    <p>False</p> Signup and view all the answers

    The responding supervisor shall not ensure that the summary section of the BlueTeam Vehicle Accident Report includes circumstances surrounding the Sheriff's Office employee's involvement in the crash.

    <p>False</p> Signup and view all the answers

    An officer involved in 3rd avoidable crash will lose their Sheriff's Office vehicle use for 20 working days.

    <p>False</p> Signup and view all the answers

    An officer involved in 4 or more avoidable crashes will be dismissed from duty.

    <p>True</p> Signup and view all the answers

    An officer involved in 3rd avoidable crash will have to attend a remedial driver training class only if they haven't attended one within the last 12 months.

    <p>True</p> Signup and view all the answers

    An officer involved in 5 or more avoidable crashes within a 3-year period will receive a 5-day suspension from duty without pay.

    <p>False</p> Signup and view all the answers

    An officer involved in 3rd avoidable crash will receive a 3-day suspension from duty without pay.

    <p>True</p> Signup and view all the answers

    The MVCRB consists of five voting members and two non-voting members.

    <p>False</p> Signup and view all the answers

    The Chief Legal Counsel is a voting member of the MVCRB.

    <p>False</p> Signup and view all the answers

    The MVCRB recommends disciplinary actions based on the severity of the crash.

    <p>True</p> Signup and view all the answers

    The MVCRB reviews all motor vehicle crashes involving agency personnel and equipment to determine if the crash is Avoidable or Unavoidable.

    <p>False</p> Signup and view all the answers

    The District/Division Commander forwards the Vehicle Accident Report to the Professional Standards Bureau for review.

    <p>True</p> Signup and view all the answers

    The MVCRB meetings are audio recorded.

    <p>False</p> Signup and view all the answers

    The MVCRB Chairperson sets the dates and times for the MVCRB meetings.

    <p>True</p> Signup and view all the answers

    The Fleet Operations Section inspects the vehicle within 24 hours after a motor vehicle crash.

    <p>False</p> Signup and view all the answers

    The MVCRB maintains records of MVCRB proceedings for two years.

    <p>False</p> Signup and view all the answers

    The MVCRB decisions are made by a unanimous vote.

    <p>False</p> Signup and view all the answers

    An officer involved in a 1st avoidable crash will receive a written reprimand.

    <p>False</p> Signup and view all the answers

    The District/Division Commander may recommend enhanced disciplinary measures for repeated Extenuating Circumstances Crashes within a one-year period.

    <p>False</p> Signup and view all the answers

    All law enforcement deputies in the field training program who are involved in their first avoidable crash will receive punitive discipline.

    <p>False</p> Signup and view all the answers

    An officer involved in a 2nd avoidable crash within a 1-year period will lose their vehicle take-home privilege for 20 working days.

    <p>False</p> Signup and view all the answers

    An officer involved in a 3rd avoidable crash will be subject to dismissal and lose their vehicle take-home privilege for 10 working days.

    <p>False</p> Signup and view all the answers

    An officer involved in 4 or more avoidable crashes will be subject to a 10-day suspension from duty without pay.

    <p>False</p> Signup and view all the answers

    The employee shall be reissued a fleet vehicle for a minimum of two years if they are involved in an avoidable crash while driving the fleet vehicle.

    <p>False</p> Signup and view all the answers

    An officer involved in a 2nd avoidable crash within a 3-year period will lose their vehicle take-home privilege for 20 working days.

    <p>True</p> Signup and view all the answers

    The consequence for an officer involved in 5 or more avoidable crashes within a 3-year period is a 10-day suspension from duty without pay.

    <p>False</p> Signup and view all the answers

    The District/Division Commander may recommend enhanced disciplinary measures for repeated avoidable crashes within a one-year period.

    <p>False</p> Signup and view all the answers

    Study Notes

    Overview of the Standard Operating Procedure

    • The procedure outlines guidelines for reporting and reviewing motor vehicle crashes involving Sheriff's Office vehicles.
    • The purpose is to ensure accurate reporting and review of crashes, and to provide a framework for investigating and handling crashes.

    Definitions

    • Avoidable Motor Vehicle Crash: a crash that could have been avoided by the operator of a Sheriff's Office vehicle through defensive driving techniques.
    • BlueTeam Vehicle Accident Report: an administrative report completed by a supervisor to document a motor vehicle crash involving a Sheriff's Office vehicle.
    • Defensive Driving Techniques: operating a Sheriff's Office vehicle to minimize accidents by anticipating and/or avoiding dangerous situations.
    • Florida Traffic Crash Report: a method used by law enforcement officers in Florida to report traffic crashes to the Department of Highway Safety and Motor Vehicles.
    • Motor Vehicle Crash: a collision between a Sheriff's Office vehicle and any other motor vehicle or object, resulting in property damage, injury, or complaint of injury to any person.
    • Motor Vehicle Crash with Extenuating Circumstances: a crash where the totality of circumstances provide comparable fault.
    • Non-Reportable Vehicle Crash: a collision between a Sheriff's Office vehicle and any other motor vehicle or object, resulting in combined property damage less than $500 and no injury or complaint of injury to any person.
    • Non-Traffic Crash Event: contact between a Sheriff's Office vehicle and any other motor vehicle or object, resulting in no property damage, injury, or complaint of injury to any person.

    Procedure for Reporting Crashes

    • Any Sheriff's Office employee involved in a motor vehicle crash, non-traffic crash event, or non-reportable vehicle crash shall immediately notify the Communications Bureau and their immediate supervisor.
    • The responding supervisor shall provide all appropriate documentation to the Legal Division Risk Manager as soon as possible.

    Investigation of Traffic Crashes

    • All motor vehicle crashes involving serious bodily injury, or bodily injury requiring transport by ambulance, shall be investigated by the Traffic Homicide Section.
    • All motor vehicle crashes involving death or serious bodily injury likely to result in death shall be investigated by the Florida Highway Patrol.
    • A Traffic Crash Investigator shall respond to all Sheriff’s Office motor vehicle crashes which occur outside a Sheriff’s Office detention facility involving combined property damage of at least $500 and/or involving injuries.

    Responsibilities

    • Responding supervisors shall ensure policies and procedures of the Sheriff's Office are followed and necessary notifications have been made.
    • The Communications Bureau supervisor shall be notified immediately of crashes involving Sheriff's Office vehicles.
    • Sheriff's Office supervisors shall ensure the Fleet Operations Section inspects any Sheriff's Office vehicle within three days following involvement in a motor vehicle crash, non-reportable vehicle crash, or when vehicle damage occurs by accident, abuse, legal intervention, a criminal act, or an act of nature.

    Allegations of Defects in Sheriff's Office Vehicles

    • In the event a Sheriff's Office employee alleges a defect of the vehicle, the vehicle shall be transported to the Sheriff's Office Fleet Operations Section in a manner which will not alter mechanical or driving characteristics of the vehicle.

    Motor Vehicle Crash Review Board

    • The MVCRB shall review all motor vehicle crashes involving Sheriff's Office personnel and equipment to determine whether, according to policy and training, the crash is deemed Avoidable, Unavoidable, Extenuating Circumstances, or Non-Traffic Crash.
    • The MVCRB shall recommend discipline within established parameters.

    Disciplinary Parameters and Procedures

    • Recommended disciplinary parameters of the MVCRB are as follows:
      • Coaching session by the employee's supervisor concerning the cause of the crash and proper defensive driving techniques for Extenuating Circumstances Crashes.
      • Letter of counseling, loss of vehicle take-home privilege, and mandatory attendance at a remedial driver training class for 1st Avoidable Crash.
      • Written reprimand, loss of vehicle take-home privilege, and mandatory attendance at a remedial driver training class for 2nd Avoidable Crash.
      • Five days suspension from duty without pay, loss of vehicle take-home privilege, and mandatory attendance at a remedial driver training class for 3rd Avoidable Crash.
      • Subject to dismissal for 4 or more Avoidable Crashes.### Disciplinary Actions for Vehicle Crashes
    • 1st Avoidable Crash:
      • Letter of counseling and instruction by supervisor
      • Loss of Sheriff’s Office vehicle use for 5 working days
    • 2nd Avoidable Crash (within 1-year period):
      • Written reprimand
      • Loss of Sheriff’s Office vehicle use for 15 working days
      • Mandatory attendance at remedial driver training class (if crash occurred in a motor vehicle)
    • 2nd Avoidable Crash (within 3-year period):
      • Written reprimand
      • Loss of Sheriff’s Office vehicle use for 10 working days
    • 3rd Avoidable Crash:
      • Five days suspension from duty without pay
      • Loss of Sheriff’s Office vehicle use for 30 working days
      • Mandatory attendance at remedial driver training class (if crash occurred in a motor vehicle)
      • Alternative: Three days suspension from duty without pay, loss of Sheriff’s Office vehicle use for 20 working days, and mandatory attendance at remedial driver training class (if crash occurred in a motor vehicle and not previously attended within 12 months)
    • 4 or more Avoidable Crashes:
      • Five days suspension from duty without pay
      • Loss of Sheriff’s Office vehicle use for 30 working days
      • Mandatory attendance at remedial driver training class (if crash occurred in a motor vehicle and not previously attended within 12 months)
    • 5 or more Avoidable Crashes within a 3-year period:
      • Subject to dismissal
    • Extenuating Circumstances Crashes:
      • Coaching session by supervisor concerning the cause of the crash and proper defensive driving techniques
      • District/Division Commander may recommend enhanced disciplinary measures for repeated Extenuating Circumstances Crashes within a three-year period

    Overview of the Standard Operating Procedure

    • The procedure outlines guidelines for reporting and reviewing motor vehicle crashes involving Sheriff's Office vehicles.
    • The purpose is to ensure accurate reporting and review of crashes, and to provide a framework for investigating and handling crashes.

    Definitions

    • Avoidable Motor Vehicle Crash: a crash that could have been avoided by the operator of a Sheriff's Office vehicle through defensive driving techniques.
    • BlueTeam Vehicle Accident Report: an administrative report completed by a supervisor to document a motor vehicle crash involving a Sheriff's Office vehicle.
    • Defensive Driving Techniques: operating a Sheriff's Office vehicle to minimize accidents by anticipating and/or avoiding dangerous situations.
    • Florida Traffic Crash Report: a method used by law enforcement officers in Florida to report traffic crashes to the Department of Highway Safety and Motor Vehicles.
    • Motor Vehicle Crash: a collision between a Sheriff's Office vehicle and any other motor vehicle or object, resulting in property damage, injury, or complaint of injury to any person.
    • Motor Vehicle Crash with Extenuating Circumstances: a crash where the totality of circumstances provide comparable fault.
    • Non-Reportable Vehicle Crash: a collision between a Sheriff's Office vehicle and any other motor vehicle or object, resulting in combined property damage less than $500 and no injury or complaint of injury to any person.
    • Non-Traffic Crash Event: contact between a Sheriff's Office vehicle and any other motor vehicle or object, resulting in no property damage, injury, or complaint of injury to any person.

    Procedure for Reporting Crashes

    • Any Sheriff's Office employee involved in a motor vehicle crash, non-traffic crash event, or non-reportable vehicle crash shall immediately notify the Communications Bureau and their immediate supervisor.
    • The responding supervisor shall provide all appropriate documentation to the Legal Division Risk Manager as soon as possible.

    Investigation of Traffic Crashes

    • All motor vehicle crashes involving serious bodily injury, or bodily injury requiring transport by ambulance, shall be investigated by the Traffic Homicide Section.
    • All motor vehicle crashes involving death or serious bodily injury likely to result in death shall be investigated by the Florida Highway Patrol.
    • A Traffic Crash Investigator shall respond to all Sheriff’s Office motor vehicle crashes which occur outside a Sheriff’s Office detention facility involving combined property damage of at least $500 and/or involving injuries.

    Responsibilities

    • Responding supervisors shall ensure policies and procedures of the Sheriff's Office are followed and necessary notifications have been made.
    • The Communications Bureau supervisor shall be notified immediately of crashes involving Sheriff's Office vehicles.
    • Sheriff's Office supervisors shall ensure the Fleet Operations Section inspects any Sheriff's Office vehicle within three days following involvement in a motor vehicle crash, non-reportable vehicle crash, or when vehicle damage occurs by accident, abuse, legal intervention, a criminal act, or an act of nature.

    Allegations of Defects in Sheriff's Office Vehicles

    • In the event a Sheriff's Office employee alleges a defect of the vehicle, the vehicle shall be transported to the Sheriff's Office Fleet Operations Section in a manner which will not alter mechanical or driving characteristics of the vehicle.

    Motor Vehicle Crash Review Board

    • The MVCRB shall review all motor vehicle crashes involving Sheriff's Office personnel and equipment to determine whether, according to policy and training, the crash is deemed Avoidable, Unavoidable, Extenuating Circumstances, or Non-Traffic Crash.
    • The MVCRB shall recommend discipline within established parameters.

    Disciplinary Parameters and Procedures

    • Recommended disciplinary parameters of the MVCRB are as follows:
      • Coaching session by the employee's supervisor concerning the cause of the crash and proper defensive driving techniques for Extenuating Circumstances Crashes.
      • Letter of counseling, loss of vehicle take-home privilege, and mandatory attendance at a remedial driver training class for 1st Avoidable Crash.
      • Written reprimand, loss of vehicle take-home privilege, and mandatory attendance at a remedial driver training class for 2nd Avoidable Crash.
      • Five days suspension from duty without pay, loss of vehicle take-home privilege, and mandatory attendance at a remedial driver training class for 3rd Avoidable Crash.
      • Subject to dismissal for 4 or more Avoidable Crashes.### Disciplinary Actions for Vehicle Crashes
    • 1st Avoidable Crash:
      • Letter of counseling and instruction by supervisor
      • Loss of Sheriff’s Office vehicle use for 5 working days
    • 2nd Avoidable Crash (within 1-year period):
      • Written reprimand
      • Loss of Sheriff’s Office vehicle use for 15 working days
      • Mandatory attendance at remedial driver training class (if crash occurred in a motor vehicle)
    • 2nd Avoidable Crash (within 3-year period):
      • Written reprimand
      • Loss of Sheriff’s Office vehicle use for 10 working days
    • 3rd Avoidable Crash:
      • Five days suspension from duty without pay
      • Loss of Sheriff’s Office vehicle use for 30 working days
      • Mandatory attendance at remedial driver training class (if crash occurred in a motor vehicle)
      • Alternative: Three days suspension from duty without pay, loss of Sheriff’s Office vehicle use for 20 working days, and mandatory attendance at remedial driver training class (if crash occurred in a motor vehicle and not previously attended within 12 months)
    • 4 or more Avoidable Crashes:
      • Five days suspension from duty without pay
      • Loss of Sheriff’s Office vehicle use for 30 working days
      • Mandatory attendance at remedial driver training class (if crash occurred in a motor vehicle and not previously attended within 12 months)
    • 5 or more Avoidable Crashes within a 3-year period:
      • Subject to dismissal
    • Extenuating Circumstances Crashes:
      • Coaching session by supervisor concerning the cause of the crash and proper defensive driving techniques
      • District/Division Commander may recommend enhanced disciplinary measures for repeated Extenuating Circumstances Crashes within a three-year period

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    Guidelines for reporting and reviewing motor vehicle crashes involving Sheriff's Office vehicles, including procedures for reviewing motor vehicle damage and crashes.

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