Internet, Computer and E-Mail Policy

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Questions and Answers

What is required of each user to access the SFD computer system?

A personal password (correct)

No password required

Use of a shared password

Fingerprint verification

Who should a user disclose their password to?

Anyone in the IT department

A coworker who needs access

Their supervisor or IT if requested (correct)

A friend outside SFD

What right does SFD have regarding e-mail and internet activities?

To audit all activities without notice (correct)

To keep them private without monitoring

To delete all external communications

To allow unrestricted personal use

What can happen if a user violates the SFD computer and internet policies?

They may face disciplinary action up to termination Signup and view all the answers

Is email privacy guaranteed for SFD employees?

No, there are no privacy guarantees Signup and view all the answers

What type of e-mail transmissions are prohibited using SFD facilities?

Harassing or intimidating messages Signup and view all the answers

How frequently can SFD policies be updated?

Policies can change with or without notice Signup and view all the answers

Who is responsible for reviewing and ensuring the accuracy of SFD policies?

The Executive Board and IT Department Signup and view all the answers

What is required before sending or receiving any software on a computer?

Approval of the IT Department Signup and view all the answers

What should an employee do if they need licensed software for their job?

Discuss the need with their supervisor Signup and view all the answers

What may happen if an employee unauthorizedly duplicates licensed software?

They may face civil or criminal penalties Signup and view all the answers

What is the policy regarding the home use of software purchased by SFD?

It cannot be taken home without IT Department permission Signup and view all the answers

Who has the right to examine the content of computers or equipment at SFD?

SFD or a designee, such as the Network Administrator Signup and view all the answers

Before duplicating software, what must be ensured?

The licensor's prior authorization must be obtained Signup and view all the answers

Which of the following actions is not permitted for employees regarding computers?

Downloading unauthorized software Signup and view all the answers

What should employees do if they perceive information is appropriate to access in another medium?

They may access computers or the internet if permitted Signup and view all the answers

What is the primary reason for the Department to monitor data on its systems?

To protect proprietary and classified data Signup and view all the answers

Which statement regarding password protection is true?

It does not create a right or expectation of privacy. Signup and view all the answers

What consequence may result from abusing access privileges to the Department's systems?

Corrective action, including termination Signup and view all the answers

What happens if illegal conduct is detected through system monitoring?

Law enforcement officials may be notified. Signup and view all the answers

Which of the following is NOT mentioned as a reason for monitoring the Department’s systems?

Preventing unauthorized access from outsiders Signup and view all the answers

What should an employee do if they inadvertently access an inappropriate site?

Exit the site quickly and not visit it again. Signup and view all the answers

Who must approve public statements about SFD made by employees online?

The policies stated in the Department Rules. Signup and view all the answers

Which of the following actions is prohibited without permission from the IT Department?

Participating in non-business related chat rooms. Signup and view all the answers

Who is responsible for unauthorized costs incurred by an employee?

The employee who incurred the costs. Signup and view all the answers

What is required before dialing in for remote access?

Approval from the IT Department. Signup and view all the answers

What guarantees does SFD provide regarding internet performance and reliability?

No guarantees regarding performance. Signup and view all the answers

While connected to the network, which policies apply to employees?

All SFD policies and guidelines. Signup and view all the answers

Which of the following is acceptable for employees to perform on computers?

Optimizing performance as needed. Signup and view all the answers

What is the primary purpose of the Internet, Computer, and Email Policy SFD.021?

To guide the use of the Department’s email/Internet system Signup and view all the answers

Who is required to report any security weaknesses according to the SFD policy?

All members and employees Signup and view all the answers

What does SFD reserve the right to do regarding the system’s data?

Monitor, intercept, and review data Signup and view all the answers

Is personal use of the Department's email allowed according to the policy?

No, personal use is prohibited Signup and view all the answers

What can be inferred about the privacy of communications over the Department's system?

All communications are considered public knowledge Signup and view all the answers

What is the consequence of using Department email for personal business?

It results in disciplinary action Signup and view all the answers

Which of the following is true regarding access to the Department’s email system?

Access is limited to specified individuals only Signup and view all the answers

What should employees do if they have questions about the policies and guidelines?

Contact their supervisor Signup and view all the answers

Study Notes

Spring Fire Department Computer & Internet Policy

Computers and internet access are the property of the SFD and must be used for official departmental business only.
Each user is required to use a password and change their password as soon as possible. Passwords are private and should only be shared with the user's supervisor or a member of the IT department.
SFD monitors and audits all internal and external emails sent by members and employees without further notice.
SFD also monitors and audits all internet activities, including web pages accessed, on SFD computers without further notice.
E-mail privacy is not guaranteed. Users have no protected privacy interests in emails sent or received on department equipment.
Downloading content that does not pertain to SFD business is prohibited.
Do not transmit any software or files without prior approval from the IT Department.
Don't duplicate licensed software that SFD has purchased without permission from the IT Department.
SFD software is for official use and may not be taken home or loaded on a personal computer without permission from the IT Department.
Home Use of Software: Software purchased by SFD is for official use and may not be taken home or loaded on a member or employee’s personal computer without permission from the IT Department.
SFD has the right to examine the content of any computer or equipment at any time and without notice. This allows IT personnel to optimize, upgrade, or troubleshoot computer systems, including replacing components as needed.
If you inadvertently access an inappropriate site, exit the site immediately and do not visit it again. If the problem persists, contact your supervisor.
Posting messages to or participation in non-business related newsgroups or chat rooms using computers is prohibited without permission from the IT Department.
Dial-in access from other locations or remote stations is provided on a case-by-case basis. Approval from the IT Department is required before service is authorized.
SFD cannot guarantee the performance and reliability of internet services.
All members and employees are asked to report any security weaknesses, especially computer viruses, regardless of whether the source is internal or external.
The Department reserves the right to monitor both internal and external emails.
Members and employees only use department email for department-related business and are prohibited from personal use. The use of personal devices using department email is also prohibited.
Any individual who is given access to the system is hereby given notice that the Department will exercise this right periodically, without prior notice and without the prior consent of the member.
Use of passwords does not create a right or expectation of privacy.
Any member who abuses the privilege of access to the Department’s system will be subject to corrective action, up to and including termination of membership.
The Department will advise law enforcement officials of any illegal conduct.

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Description

Test your understanding of the Spring Fire Department's Computer and Internet Policy. This quiz covers essential guidelines regarding the use of departmental computers, passwords, email privacy, and monitoring of internet activities. Make sure to familiarize yourself with the rules to ensure compliance.