Security Threats and Breach Prevention Quiz

Which of the following is NOT a responsibility of an office manager in an architectural practice?

Performing architectural design work (correct)
Managing human resources
Ensuring compliance with legislation and regulations
Overseeing the business functions of the firm

What is the main focus of the human resources function in an architectural practice?

Recruiting and hiring architects
Managing employee-employer relations (correct)
Ensuring profitability of the firm
Creating architectural programs

When it comes to the size of an architectural firm, the office manager may or may not be full time depending on what factor?

Number of partners (correct)
Firm's profitability
Firm's location
Number of employees

What is the role of an office manager in an architectural practice in terms of legislation and regulations?

Complying with legislation and regulations (C) Signup and view all the answers

Which of the following is NOT a responsibility of an office manager in terms of human resources?

Performing architectural design work (D) Signup and view all the answers

What additional responsibility may an office manager have in a small architectural firm?

Bookkeeping (A) Signup and view all the answers

Which of the following is NOT a benefit of having an office manual?

Serving as a promotional tool for the practice (C) Signup and view all the answers

What is one advantage of requiring staff members to sign an acknowledgement of the office manual?

It ensures that staff have read and understood the manual (A) Signup and view all the answers

What is one aspect of the office premises that reflects the firm's image and organization?

The appearance of the office (C) Signup and view all the answers

What is one factor to consider when engaging an office maintenance firm?

The need for office security (D) Signup and view all the answers

What is one area of concern for security in an architectural practice?

Security of data and information systems (B) Signup and view all the answers

What is one challenge in maintaining an organized appearance of a practice's office?

The level of activity in the office (B) Signup and view all the answers

Which of the following is NOT a potential consequence of a security breach?

Increased collaboration and exchange of data files (A) Signup and view all the answers

What does perimeter security refer to?

Protecting against theft, vandalism, or security breach (C) Signup and view all the answers

What is a potential requirement for an office designated for a specific project?

Multiple levels of perimeter security (D) Signup and view all the answers

What is a common practice for storing copies of important documents?

Using a document storage company (A) Signup and view all the answers

What is a minimum standard for office security systems?

An electronic alarm system connected to a signal device (C) Signup and view all the answers

What is the purpose of office insurance?

To protect the physical assets of the architectural practice (A) Signup and view all the answers

Which of the following is NOT a reason for archiving project records?

To reduce the space requirement for a library (B) Signup and view all the answers

What is the purpose of archiving electronic files?

To ensure the integrity of the data (D) Signup and view all the answers

What is the purpose of maintaining a reference library in an architectural office?

To make resources easily accessible to staff (D) Signup and view all the answers

What is the common method for organizing product information in architectural offices?

Using the MasterFormat™ 50 division system (B) Signup and view all the answers

What is the purpose of the Office Library in an architectural office?

To make resources easily accessible to staff (D) Signup and view all the answers

What is the purpose of testing backups and file storage systems for electronic files?

To ensure the integrity of the data (C) Signup and view all the answers

Which type of filing system is based on the project's work breakdown structure (WBS)?

A filing system based on the WBS (A) Signup and view all the answers

What is the advantage of a filing system based on the WBS?

All information about a design topic, building system, or component is collected into a single location (A) Signup and view all the answers

What is the disadvantage of a filing system based on the WBS?

The person responsible for filing information must recognize the content and decide into which folder the information should be sorted (B) Signup and view all the answers

What is the advantage of a filing system based on format?

Staff who are unfamiliar with the practices of an architectural office can file information without having an awareness of content (B) Signup and view all the answers

What is the disadvantage of a filing system based on format?

Information is easily retrievable by all team participants, independent of their role in the project (D) Signup and view all the answers

How long should project records be retained?

Until after expiry of the limitation period for pursuing a claim for professional errors or omissions (A) Signup and view all the answers