Secondment Management

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Questions and Answers

During secondment, which of these is typically maintained and managed by the home HRSS/EMSS?

  • Tax Withheld-Overseas (correct)
  • Social Insurance
  • Local bank account
  • Local address

When initiating a secondment request, which action is performed within the People Profile?

  • Adding secondment information (correct)
  • Creating a performance review
  • Requesting a salary increase
  • Updating emergency contacts

In the context of secondment allowance handling, which allowance covers the cost of moving personal belongings?

  • Relocation Reimbursement (correct)
  • Special Transport Subsidy
  • Passage Allowance
  • Assignment Premium

Which payment is exclusive to employees transitioning from Hong Kong to Beijing WFOE during a secondment?

<p>Special Transport Subsidy (A)</p> Signup and view all the answers

When archiving secondment documents, what is the initial step within the Home People Profile?

<p>Searching for the employee (B)</p> Signup and view all the answers

What type of report are you creating when generating a CPI New Enrollment Information report?

<p>Table type (B)</p> Signup and view all the answers

In the 'Generate Report' process, which tab allows you to narrow down the group of people included in the report?

<p>People (C)</p> Signup and view all the answers

To maintain an employee's work permit during secondment, where should you navigate within the Host People Profile??

<p>Profile Summary (A)</p> Signup and view all the answers

When maintaining an employee's address in the Host People Profile, what type of document may be required for address verification?

<p>Bank statement (B)</p> Signup and view all the answers

Which task does not involve accessing the 'Host People Profile' during secondment management?

<p>Initiating the secondment request (D)</p> Signup and view all the answers

In the process of maintaining benefits and allowances, what action is needed to indicate a change in payment distribution??

<p>Maintaining cost center related data (D)</p> Signup and view all the answers

What is a key step in maintaining the tax withheld overseas for a secondment?

<p>Maintaining the Tax Withheld-Overseas (5516) amount (C)</p> Signup and view all the answers

When managing a secondment extension, what is the first step performed by the Host HRSS / EMSS?

<p>Change Expected End Date (B)</p> Signup and view all the answers

During a secondment extension, which action updates the payment date for Assignment Premium, Passage Allowance, or Special Transport?

<p>Updating the Milestone Payment issue date (A)</p> Signup and view all the answers

During an end secondment process by HRSS, what step follows searching and selecting the employee?

<p>Clicking action and selecting manage secondment (B)</p> Signup and view all the answers

To initiate a voluntary termination, what reason applies to transfer within legal entity, or conversion with a break, or without break?

<p>Voluntary - Re-employment (D)</p> Signup and view all the answers

In the process of involuntary termination, what action does HRBF take before submitting the request to HRSS?

<p>Formulates severance package (D)</p> Signup and view all the answers

When initiating Early Retirement, which task is the responsibility of Employee + Direct Manager?

<p>Discuss and agree early retirement (B)</p> Signup and view all the answers

In cases of employee death and subsequent termination processing, what action initiates the process by HRSS / EMSS?

<p>HRBF is informed of the death (B)</p> Signup and view all the answers

During the offboarding process, which task occurs before the 'Generate Final Payment Letter'?

<p>Receiving the request from C&amp;B (D)</p> Signup and view all the answers

What is updated when confirming the employee is cleared of any outstanding debt?

<p>Equipment Return For Termination (B)</p> Signup and view all the answers

What part of benefit management involves adding a new benefits claim?

<p>Special Medical Information (D)</p> Signup and view all the answers

What’s the first step in creating or applying for any type of leave?

<p>Navigate to compensation (A)</p> Signup and view all the answers

Following receiving an email notifying an employees leave request, who needs to reviews supporting Docs?

<p>Both line managers and HR (B)</p> Signup and view all the answers

Who is responsible for requesting HRSS/helpdesk apply for certain kind of benefits?

<p>Employee or Manager (A)</p> Signup and view all the answers

What action must HR take after finding applying benefits from helpdesk?

<p>Complete the data and attach supporting document (A)</p> Signup and view all the answers

When does HR needs to adjust time account balances?

<p>If not enough balance (C)</p> Signup and view all the answers

After selecting “Manage Data” in action search, what should you do?

<p>Search what type of account and paste (B)</p> Signup and view all the answers

What is required from HR when someone needs a leave as 'enhanced Supplementary Labour Scheme'?

<p>Apply this leave to employee class (A)</p> Signup and view all the answers

What does selecting “National ID and Work Permit Information” enable a user to do?

<p>Maintain Work Permit Information (A)</p> Signup and view all the answers

What should do selected to show Subsections from Admin Page?

<p>You must check a checkbox (C)</p> Signup and view all the answers

Within which timeframe most HR departments make sure to carry forward benefits?

<p>1 st Nov every year (A)</p> Signup and view all the answers

During secondment initiation, where is 'Secondment Information' added?

<p>People Profile (B)</p> Signup and view all the answers

Which of these allowances are specific to secondments?

<p>Passage allowance (A)</p> Signup and view all the answers

What action is necessary in the Home People Profile to finalize the tax maintenance?

<p>Create a new compensation information request (A)</p> Signup and view all the answers

When archiving secondment documents, which profile is utilized?

<p>Home People Profile (C)</p> Signup and view all the answers

What is the purpose of refining the report scope using 'Refine Criteria' in the CPI enrollment report?

<p>To select a specific group of people (B)</p> Signup and view all the answers

In the process of extending a secondment, what is the initial action taken by the Host HRSS/EMSS?

<p>Search the Employee (D)</p> Signup and view all the answers

During a secondment extension, which People Profile is used to update milestones?

<p>Home (C)</p> Signup and view all the answers

What section needs to be selected in order to update an employee’s end date?

<p>Manage Secondment (B)</p> Signup and view all the answers

What is the purpose of the 'Work Permit Information' link in Host People Profile?

<p>To maintain the employee's work permit details (A)</p> Signup and view all the answers

When maintaining a quarter address for an employee on a secondment, navigation is needed to which part of the Host People Profile?

<p>Contract and Address Information (D)</p> Signup and view all the answers

In order to start the termination processes, what is required?

<p>Action Search to search (A)</p> Signup and view all the answers

If someone is re-hired by your company, which termination should be selected?

<p>Entity Conversion (B)</p> Signup and view all the answers

In an involuntary termination, what documentation is required?

<p>Offline Approval (A)</p> Signup and view all the answers

Which team is responsible for formulating the severance package and obtaining offline approval during an involuntary termination?

<p>HRBF (B)</p> Signup and view all the answers

What action follows HRSS verifying that retiree details in a standard retirement process?

<p>Verify details to insurance Trustee (D)</p> Signup and view all the answers

In cases of retirement, retirees may be eligible to be hired, who decides if employee can be re-hired?

<p>Direst Manager (B)</p> Signup and view all the answers

If there is an employee death, which of the following actions are to take place

<p>Create condolences memo (D)</p> Signup and view all the answers

In the death offboarding process, what type of actions are for HRSS

<p>Entering data and processing medical proof (D)</p> Signup and view all the answers

Which task is needed by Employee regarding the Benefits

<p>Enroll China Pacific Insurance (A)</p> Signup and view all the answers

Which of these is correct regarding Benefits approval matrix?

<p>Different benefits require require different approval from different people (C)</p> Signup and view all the answers

In the 'Maintain Special Medical Information' process, what is selected after clicking 'Benefits'?

<p>Other Benefits Claim (B)</p> Signup and view all the answers

After the manager has approved the leave and supporting document, which of the following statements is correct?

<p>The approval needs a review to confirm the support documents (D)</p> Signup and view all the answers

Who is responsible for requesting helpdesk for certain kind of benefits?

<p>The employee (D)</p> Signup and view all the answers

For “Annual Leave Carry Forward Exception Approval,” what must be done in the search bar?

<p>Search the action that needs to be performed (B)</p> Signup and view all the answers

If a leave balance adjustment is needed, selecting the 'Amount in Days' updates which of the following?

<p>Time Account (A)</p> Signup and view all the answers

Which action best represents how to access subsection and find Admin?

<p>Configure People Profile (D)</p> Signup and view all the answers

If needing to apply for leave as 'enhanced Supplementary Labour Scheme', what requirement is needed?

<p>Ensure only the correct workers (B)</p> Signup and view all the answers

During a new secondment proposal, what is the first step?

<p>Search Employee from action search bar (B)</p> Signup and view all the answers

Which of the following steps should follow in order to 'Maintain the Tax Withheld-Overseas'?

<p>Select Change Job and Compensation Info (C)</p> Signup and view all the answers

When maintaining quarter addresses, what should I do once I located the employee needing this action?

<p>Find in Profile Summary (D)</p> Signup and view all the answers

If additional employment document is required during the secondment, which of the following should be selected?

<p>Employment Document (C)</p> Signup and view all the answers

During the maintain Host Benefits, what do you need to be selected from under benefits?

<p>Commercial and State Insurance (B)</p> Signup and view all the answers

Once you select one-time payment for maintain benefits, what option should select as well?

<p>Add one-time payment (D)</p> Signup and view all the answers

When needing to update the Milestone Payment issue date, what information are you maintaining?

<p>Milestone Payment (A)</p> Signup and view all the answers

After initiating a new secondment, which action should happen next to determine your next steps?

<p>Select Position and enter target position (D)</p> Signup and view all the answers

When maintaining recurring payments for allowances, what specific action ensures correct allocation of funds?

<p>Maintaining the Cost Centre related data (A)</p> Signup and view all the answers

In what scenario should you navigate to 'One-Time Payment' when maintaining benefits or allowances?

<p>When maintain milestone payments for home assignment (C)</p> Signup and view all the answers

What is the purpose of selecting 'Change Job and Compensation Info' when maintaining tax information for an employee on secondment?

<p>To create a new compensation request with the effective date. (C)</p> Signup and view all the answers

During the process to 'Archive the Documents', which people profile should selected for archiving documents related to secondment?

<p>Host people profile (A)</p> Signup and view all the answers

What is the purpose of navigating to 'National ID and Work Permit Information' in the Host People Profile during a secondment?

<p>To maintain the employee's work permit information. (C)</p> Signup and view all the answers

In order to maintain quarter addresses, navigation is needed to which part of the Host People Profile?

<p>Contract and Address Information. (C)</p> Signup and view all the answers

When maintaining social insurance and public house fund, which of People Profile is needed for this action?

<p>Host people profile (A)</p> Signup and view all the answers

When initiating Expected End Date as the Host HRSS/EMSS, which action must be taken?

<p>Click Manage Secondment (D)</p> Signup and view all the answers

When starting to maintain the Tax Withheld-Overseas during a secondment extension, which People Profile is utilized?

<p>Home People Profile (D)</p> Signup and view all the answers

Which navigation accurately describes the method to maintain information if additional documents are required?

<p>People Profile &gt; Documents (D)</p> Signup and view all the answers

Following selection of 'Compensation' and the subsequent selection of 'One Time Payment', what step is crucial to proceed with maintaining milestone payments?

<p>Click Add one-time payment (C)</p> Signup and view all the answers

To begin the Termination requested, what is the requirement when someone is being re-hired?

<p>Must select the 'Conversion, Terminate and Rehire' (B)</p> Signup and view all the answers

What is the BFM / Reward Team main task when taking about an involuntary termination?

<p>Offline severances packages or related (B)</p> Signup and view all the answers

In the retirement process, who oversees that retirees may be re-employed?

<p>Direct Manager (A)</p> Signup and view all the answers

What is the primary function following the action of 'Check Verify' in relation to an employee’s death?

<p>Death in Pegasus (D)</p> Signup and view all the answers

During the offboarding and final payment stages, why is it important to confirm and update the departure information and HK information?

<p>To ensure compliance with local regulations. (A)</p> Signup and view all the answers

After selecting ‘Benefits’ in an employee profile, which subsequent action is required to process a New Other Benefits Claim?

<p>Select ‘Other Benefits Claim’ from the dropdown list (C)</p> Signup and view all the answers

If actioning a leave request via helpdesk, what benefits would the employees get once HRSS has been actioning?

<p>Adoption leave or emergency situations (A)</p> Signup and view all the answers

How does HRSS change an employees leave balances?

<p>Amount in days; adjusts the time account balances (A)</p> Signup and view all the answers

Flashcards

What is secondment?

An employee's temporary assignment to another role or location.

Initiate Secondment Request

The initial process of requesting a secondment for an employee.

Maintain Benefits/Allowances

Adjusting payments or benefits during the secondment.

Maintain Tax Withheld-Overseas

Ensuring accurate tax deductions during the secondment.

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Archive the Documents

Keeping organized files related to the secondment process.

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Maintain Work Permit

Keeping the work permit details current.

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Maintain Address

An employee's service address in the location.

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Secondment Extension

Extending the duration of an existing secondment.

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Change Expected End Date

Changing the planned finish date of a secondment.

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End Secondment Request

The process of formally concluding a secondment assignment.

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Termination Management

Taking action to formally and officially end a worker's time with a company.

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Voluntary Termination

When an employee voluntarily ends their employment

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Retirement

A business action related to employee pensions and benefit.

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Early Retirement

A situation where the employee is in the host location.

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Offboarding Termination

The process to indicate the end of a project with a worker.

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Initiate Death

When an employee sadly passes away and is no longer able to work

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Confirm Outstanding Debt

Checking to see if the person leaving has outstandings to the company.

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Benefits Approval

Handling an employee's insuramce and medical coverage.

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Maintain Special Medical Information

Review and assess medical history related benefits cases.

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Manage Leave Requests

Taking time off from employee scheduling.

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Carry Forward

An exception of the maximum amount that would be rolled over.

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Exception Approval

Actions for approving a requested rollovers

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Adjust Time

Changes, update to leave in SF system.

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Extend Bookable Period

Update the end date for the bookable period.

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Adjust Time Account Balance

Validations and audits on entitlements that are made.

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Study Notes

Secondment Management

  • Secondment management involves new secondments and secondment renewals.

Initiating a Secondment Request

  • Search for the employee using the action search box by either their name or employee ID.
  • Select the employee.
  • Click Actions and select Add: Secondment Information.
  • Select Legal Entity and Secondment Details.
  • After that, a user selects the Position and the submit button if all secondment details are correct.
  • To exit this task for later, hit Cancel.

Maintaining Benefits and Allowances

  • Benefits and allowances are maintained through compensation section.

  • Recurring or one-time payments can be maintained in home assignment

  • To do this

  • Select "Compensation Information"

  • Choose "Pay Component" etc

  • Click "Save" when you are done, or cancel in order to exit the operation

Maintaining Tax Withheld-Overseas

  • To maintain tax amount information, find the employee using the Action Search box by either their Name or Employee ID.
  • Select the Employee.
  • Then click Actions and select Change Job and Compensation Info in Home People Profile.
  • Select Compensation Information and enter the effective date.
  • Select Add and maintain the Tax Withheld-Overseas (5516) amount/ Cost Centre related data, if payment needs to be charged to different cost centre.
  • Trash bin icon allows for deletion of the Pay Component.
  • Select Save if details are correct and Cancel to exit later.

Archiving Secondment Documents

  • Find the employee using the action search box by either their Name or Employee ID.
  • Select the Employee and click Document in Host people profile.
  • Upload document as needed.

Maintaining a Work Permit hosted

  • Search Employee from action search bar
  • Navigate to National ID and Work Permit Information in Host People Profile
  • Maintain Work Permit Information

Maintaining the Host Address

  • Search for the employee using the Action Search box or Employee ID.
  • Select the Employee, Select Host People Profile, and click Profile Summary to select Contract and Address Information.
  • To "Maintain the Address Information", click the pencil icon on the right side of "Address Information", then enter the effective data.

Extend Bookable Period

  • Search the employee, and in the action search click configure people profile to extend the bookable period of time accounts.
  • Scroll to the leave management and rostering section and click on "Annual Leave Carry Forward Exceptional Approval" subsection.
  • Choose Check the box “Show this subsection on the profile" and select the leave carry forward exception approval request

Work Permits

  • Initiated when HRBF submits Involuntary Termination request to HRSS
  • The HRSS team can search employee from action search bar and the "Maintain Work Permit Information"

Milestone Payment Date

  • To update the milestone payment issue date, search Employee from action search bar and navigate to One-Time Payment in Home People Profile
  • Upload Milestone Payment issue date and click Save

Termination Reason

  • Once employee and direct manager agree Early Retirement, HRBF communicates Re-employment Policy
  • The system action to click Actions and select Terminate in People Profile is actioned

Offboarding Process and Final Payment

  • This is Initiated as HRBF submits Involuntary Termination request to HRSS by reviewing and processing the submission request.
  • The next manager reviews all data, and Equipment Status, Equipment Collection and payments are processed

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