SDLC Overview and Analysis Phase

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Questions and Answers

Which phase of the Systems Development Life Cycle focuses on gathering and documenting HR information requirements?

  • Planning
  • Implementation
  • Analysis (correct)
  • Maintenance

What is included in the planning phase of the Systems Development Life Cycle?

  • Vendor selection
  • Building the system
  • Conducting needs analysis
  • HRIS development plan (correct)

Which of the following best describes the design phase of the Systems Development Life Cycle?

  • System testing
  • Gathering user requirements
  • Monitoring system performance
  • Creating a blueprint for the system (correct)

In the implementation phase of the Systems Development Life Cycle, which activity is performed?

<p>System construction and testing (C)</p> Signup and view all the answers

What is a key component of the needs analysis process during the analysis phase?

<p>Gap Analysis (A)</p> Signup and view all the answers

Which of the following is NOT one of the aspects of maintenance in the Systems Development Life Cycle?

<p>Exploratory (C)</p> Signup and view all the answers

What step is involved in the needs analysis planning phase?

<p>Organizing the needs analysis team (A)</p> Signup and view all the answers

Which of the following activities is part of the implementation phase?

<p>Testing the system (C)</p> Signup and view all the answers

What is the first step in the needs analysis process?

<p>Analyze the current situation (D)</p> Signup and view all the answers

Which of the following methods is NOT commonly used to collect data during the exploration phase?

<p>Financial audits (C)</p> Signup and view all the answers

What is the purpose of the evaluation phase?

<p>To review and assess collected data (A)</p> Signup and view all the answers

During which phase is data arranged in a format useful for the design phase?

<p>Evaluation (B)</p> Signup and view all the answers

What is included in the report prepared during the reporting phase?

<p>Summary of findings and design recommendations (B)</p> Signup and view all the answers

What is one of the goals during the needs analysis phase?

<p>To identify performance gaps (C)</p> Signup and view all the answers

Which activity occurs during the exploration phase?

<p>Conduct focus groups (D)</p> Signup and view all the answers

Which of the following is NOT a priority during the needs analysis phase?

<p>Implement the new system (D)</p> Signup and view all the answers

Flashcards

Systems Development Life Cycle (SDLC)

A systematic process for developing and implementing information systems, involving planning, analysis, design, implementation, and maintenance.

Planning (SDLC)

The initial phase of the SDLC, focusing on establishing long-term and short-term goals and objectives for the HRIS.

Analysis (SDLC)

The phase of the SDLC focused on understanding the organization's HR information needs and identifying gaps between current and desired HR operations.

Needs Analysis

A comprehensive process of gathering, prioritizing, and documenting an organization's HR information requirements.

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Design (SDLC)

The phase of the SDLC where the detailed blueprint of the HRIS is created, including system specifications, user interfaces, and vendor selection.

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Implementation (SDLC)

The phase of the SDLC where the HRIS system is built, tested, and deployed for actual use by employees.

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Maintenance (SDLC)

Ongoing activities to ensure the HRIS system operates effectively, including fixing issues, adapting to changes, improving performance, and preventing future problems.

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Gap Analysis

A structured process of comparing current HR operations with desired requirements to identify areas for improvement.

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Analyzing the Current Situation

A step in needs analysis that involves gathering information to understand the current situation, goals, and challenges within an organization.

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Identifying Performance Gaps

The process of identifying specific gaps between the current performance and desired outcomes.

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Classifying Data

Classifying data collected during needs analysis to organize it and identify patterns.

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Determining Priorities

A vital part of needs analysis that involves determining the most important needs to address first.

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Data Collection

Collecting data through interviews, questionnaires, observation, and focus groups.

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Data Evaluation

Evaluating the collected data to identify trends, patterns, and potential solutions.

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Report Preparation

A report summarizing the findings and recommendations based on the needs analysis.

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Study Notes

Systems Development Life Cycle (SDLC)

  • SDLC is a multi-stage process for implementing information systems, including planning, analysis, design, implementation, and maintenance.

SDLC: Overview

  • Planning involves long-range goals (e.g., budgeting, HRIS efficiency for users, employee development strategies) and short-range goals (e.g., HRIS development plan, maintenance plan, training plan).

  • Analysis includes needs analysis (e.g., attendance and absence management) and gap analysis (e.g., improving annual salary increases).

SDLC: Design

  • Design is the blueprint for the system, involving vendor selection.

SDLC: Implementation

  • Implementation involves building, testing, and readying the system for use ("go live").

SDLC: Maintenance

  • Maintenance encompasses corrective, adaptive, perfective, and preventative actions.

Analysis Phase

  • Needs analysis thoroughly gathers, prioritizes, and documents HR information requirements.
  • This process is systematic and logical, with each stage affecting subsequent stages.
  • The analysis phase comprises needs analysis planning, observation, exploration, evaluation, and reporting.

Needs Analysis Planning

  • Tasks include organizing the needs analysis team, determining management's role, defining goals, and deciding on the tools and techniques to use.

Observation

  • Analyzing the current situation
  • Defining needs
  • Identifying performance gaps
  • Classifying data
  • Determining priorities
  • Reviewing with management

Exploration

  • Gathering data using interviews, questionnaires, observations, and focus groups.

Evaluation

  • Reviewing and assessing collected data to create a comprehensive understanding of current and desired processes.
  • Arranging the data to be useful in the design phase.
  • Reviewing data with the team to identify errors, redundancies, and potential improvements.

Reporting

  • Summarizing findings and recommendations for the design phase.
  • Providing an overview of current systems and processes, along with a description of how a new system can address issues and weaknesses.

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Related Documents

Chapter 4: The Systems Development Life Cycle and HRIS Needs Analysis PDF

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