Scrap and Auction Sales Overview

Railway material no longer useful for its original purpose; distinct from usable stores needing repair or renovation.

Empties, turnings, borings, metal pieces, sweepings, and foundry ashes from railway workshops.

A detailed list of scrap categories maintained by railway administrations (part of State Railway Classification of Stores).

Stores departments collect scrap from consuming departments, except for items authorized for disposal by consuming departments.

Scrap auction locations are chosen based on transportation costs, available storage space, and market proximity.

Controllers of stores can decide to sell some scrap at the scrap generating location if it's more practical

Scrap of different metals and alloys should ideally be listed under separate categories with detailed subheadings.

Scrap deemed suitable for use as raw materials in railway workshops should be prioritized for internal use before being sold.

Scrap from outstations should be directly sent to the workshop's stores depot or the scrap sales depot, minimizing unnecessary transfers.

Scrap returned to the stores depot must be categorized according to the Price List before being sent out.

Separate bins should be used for scrap ready for sale and scrap being received, preventing mixing and ensuring clarity.

Scrap can be auctioned after approval by the General Manager or a Survey Committee.

Before selling any item as scrap, it must be officially declared as such by a Survey Committee or the General Manager.

The General Manager can approve the sale of scrap with low value to Railway Employees.

Scrap sales locations should be carefully chosen considering transportation costs, storage space, and market proximity.

Stores departments handle scrap disposal, but consuming departments can dispose of certain approved items.

The item must be deemed unserviceable and unfit for further use by the Railways, as certified by a departmental officer.

Scrap is typically sold through auctions, but other methods can be used if deemed more advantageous.

It keeps track of scrap material grouped into lots for auction. It lists details like lot number, description, quantity, and sale price.

Each scrap lot is documented on a survey sheet, which is reviewed by a committee.

It's the minimum acceptable bid for a scrap lot, set by the Controller of Stores.

It refers to railway items no longer useful for their original purpose, distinct from usable stores requiring repair.

The Controller of Stores has the authority to decide if scrap can be sold through auctions, transfers, or other methods.

They inspect each scrap lot, verify its condition, and make recommendations for its disposal.

Examples include empty containers, metal shavings, leftover materials, and workshop debris.

Organizing scrap by metal type and quality helps obtain better prices during auctions.

The purchaser or their authorized agent dispatches auctioned material, not the Railway Department.

Auctioned material shipped by rail is charged at public tariff rates only.

The Accounts Department verifies any leftover stock after a scrap lot is delivered.

A monthly list of delivered auction items is submitted to the Controller of Stores and the Accounts Officer (Stores).

The auction completion report includes details like sale date, lot numbers, description, quantity offered, quantity delivered, rate, value, loading charges, ground rent, commission, and remarks.

To ensure accuracy and prevent disputes. This step involves comparing the actual quantity delivered with the information listed in the sale catalogue, ensuring only the correct types and quantities of materials are issued.

This process involves multiple stakeholders including the Stock Verifier, Stores Supervisor, a representative from the purchaser, and a representative from the auctioneer. The presence of RPF (Railway Protection Force) also ensures transparency.

The Stock Verifier plays a crucial role in confirming the accurate quantity and type of scrap materials being delivered. They compare the information in the sale catalogue with the actual materials, ensuring consistency and integrity of the sale.

The Field Book records essential details such as the lot number, description of the materials, rate, transport details, gross and net weight, purchaser's information, realization value, loading charges, issue note, gate pass information, and any ground rent payment details.

The Stores Representative's attestation on the Field Book signifies their acceptance of the accuracy of the recorded information. This ensures transparency and accountability in the delivery process.

The Stock Verifier ensures the entries in the Issue Note match the information in their Field Book. This meticulous cross-checking guarantees the consistency and accuracy of the information presented to the purchaser.

Ground Rent, often referred to as Storage Charges, is a fee payable for the storage of scrap materials. It is typically collected after material delivery if the Earnest Money paid by the purchaser is sufficient to cover the charges.

Scrap materials can be sold through different mechanisms, with auctions being a common method. These auctions often involve detailed processes for ensuring fairness and accuracy of the sale.

The sale catalogue plays a crucial role in scrap auctions. It provides detailed information about each lot of scrap, including its description, quantity, and expected price, which helps the purchasers make informed decisions.

Transparency is essential to ensure fairness and prevent any potential malpractices. The involvement of multiple parties in the weighing and delivery process ensures a transparent and accountable system.

'Scrap' refers to railway materials no longer useful for their original purpose. It's different from reusable stores that need repair or renovation.

The Stores Department typically handles scrap disposal, but consuming departments can dispose of specific approved items.

Scrap is usually collected at convenient points for auctions, considering freight costs, storage space, and market proximity.

The Survey Committee inspects scrap lots to verify their condition and make recommendations for disposal.

The General Manager or a Survey Committee approves the sale of scrap after it's declared unserviceable.

Scrap materials deemed suitable for use as raw materials in railway workshops should be prioritized for internal use before being sold.

Scrap returned to the stores depot must be categorized according to the Price List before being sent out.

Before selling any item as 'scrap', a Survey Committee appointed by the General Manager must declare it as such.

The General Manager or a Survey Committee must approve the auction of scrap.

The General Manager may allow the sale of small-value scrap directly to railway employees.

The Depot Officer, or another officer nominated by the Controller of Stores, is responsible for managing the scrap auction.

The Accounts Representative, usually an Inspector of Stores Accounts or a Stock Verifier, witnesses the auction to ensure financial accuracy.

The register contains details like the date, lot number, material description, quantity, book value, purchaser's information, auction bid, and delivery details.

This allows for a complete check on the quantity of scrap delivered, preventing discrepancies and ensuring accurate accounting.

The Stock Verifier cross-checks the delivered scrap quantity against the sale register, ensuring accuracy and integrity of the sale.

The Field Book records essential details like lot number, material description, rate, transport information, weight, purchaser's information, and any charges.

The sale catalogue provides details about each lot of scrap, like description, quantity, and expected price, to help buyers make informed decisions.

Non-ferrous scrap is weighed on electronic scales, and the weight of each shipment is recorded by the Stock Verifier in their field book.

For ferrous scrap, empty wagons don't need to be weighed; their markings indicate their weight. Loaded wagons are weighed, and the difference gives the scrap weight.

For local delivery, empty and loaded trucks/carts are weighed, and instead of Railway Receipts, Gate Pass details are recorded.

Loading of sold materials is supervised by the Depot Officer or their assistant, witnessed by the Stock Verifier. Loading charges are collected if applicable.

The Railway's responsibility ends after the consignment is loaded and handed over to the auctioneer or purchaser. The auctioneer arranges for shipment.

Sorting scrap by metal type and quality helps obtain better prices during auctions.

Weighing and counting of scrap are supervised by the Stock Verifier, the Stores Supervisor, and representatives from the purchaser and auctioneer.

The Stock Verifier confirms the quantity and type of scrap materials being delivered. They compare the sales catalogue with the actual materials.

The Stock Verifier records information about the lot, description, rate, transport details, weight, purchaser, realization value, loading charges, issue note, gate pass, and ground rent in the Field Book.

Ground Rent is a fee for storing scrap materials, usually collected after material delivery if the purchaser's Earnest Money is sufficient.