SAP ERP Overview

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Questions and Answers

What is the modular structure of SAP?

The three main application areas Logistics, Accounting and Human Resources are split into individual modules such as SD (Sales & Distribution), MM (Materials Management), etc.

What are the three main application areas of SAP?

Logistics (correct)

Human Resources (correct)

Sales

Accounting (correct)

What are the components of the SAP Business Suite?

SAP CRM (Customer Relationship Management) (correct)

SAP PLM (Product Lifecycle Management) (correct)

SAP SRM (Supplier Relationship Management) (correct)

SAP SCM (Supply Chain Management) (correct)

How are organizational units used in SAP?

Organizational units in SAP map the enterprise structure of a company in terms of legal and business-related purposes to SAP applications. Signup and view all the answers

Master data are the foundation for the different business processes.

True Signup and view all the answers

What is the definition of master data?

Data that is used long term and does not undergo a lot of changes Signup and view all the answers

What is the definition of transactional data?

Data that represents a specific business transaction Signup and view all the answers

What are examples of transactional data?

Examples include customer orders, purchase orders, general ledger postings, goods receipt postings, etc. Signup and view all the answers

What are the advantages of SAP with regards to the integration aspects?

SAP's advantages include meeting legal regulations globally, currency support, language options, and customization capabilities. Signup and view all the answers

What is the meaning of customizing?

Customizing in SAP refers to adjusting the system to meet the specific needs of a customer using the Implementation Guide (IMG). Signup and view all the answers

What are the differences between transactional and periodical allocations?

Transactional -> you can post whenever you want; Periodical -> scheduled and recurring Signup and view all the answers

What are the differences between 'real' and 'statistical' postings?

Real can be distributed and statistical can't Signup and view all the answers

Which controlling objects can be used for 'real' and for 'statistical' postings?

Cost center, internal order, profit center (except profit center can only be charged with statistical postings) Signup and view all the answers

In what case are manual repostings used?

To correct posting errors Signup and view all the answers

What is a direct internal activity allocation?

One cost center charging information to others for which I've worked Signup and view all the answers

What are internal orders and what are they used for?

Another object to collect cost instead of a Cost Center Signup and view all the answers

What is the difference between 'real' and 'statistical' internal orders?

Real can recharge costs to something else; Statistical cannot recharge costs Signup and view all the answers

What happens in the SAP system if you exceed the planned costs?

Planned future cost -> nothing will happen, you don't get any information or warning from SAP Signup and view all the answers

What happens in the SAP system if you exceed the budget?

You get a message from the system Signup and view all the answers

What is the difference between Report Painter reports and line item reports?

Report Painter reports show aggregated totals; Line item reports display individual postings Signup and view all the answers

What is an extract?

You can store results of reports in SAP systems and go back to it anytime you need it in the future; it's like a digital copy of reports that gets stored Signup and view all the answers

Study Notes

SAP Overview

SAP has three main application areas: Logistics, Accounting, and Human Resources
Each application area is split into individual modules (e.g., SD = Sales & Distribution, MM = Materials Management)

SAP Business Suite

Core is SAP ERP, which provides basic functionalities for the three application areas
Additional components provide additional functionalities:
- SAP PLM (Product Lifecycle Management)
- SAP CRM (Customer Relationship Management)
- SAP SCM (Supply Chain Management)
- SAP SRM (Supplier Relationship Management)

Organisational Units

Enterprise structure of a company is mapped to SAP applications using organisational elements
Each transaction (e.g., invoice posting) requires specification of the organisational element for which the posting is done

Master Data

Master data is used long-term in the SAP system and doesn't undergo many changes
Master data is the foundation for different business processes
Examples of master data: customers, materials, suppliers, cost centers, cost elements, general/ledger accounts
Master data is often created/maintained centrally and can be used by all authorized users for different business processes

Transactional Data

Transactional data represents a specific business transaction and uses information from master data
Transactional data will normally be archived on a regular basis
Examples of transactional data: customer order, purchase order, general ledger posting, goods receipt posting, physical inventory posting

Integration Aspects

SAP is in a dominant market position, similar to Microsoft in office software
SAP provides integration aspects, including currencies, legal regulations, languages, and customizing options

Customizing

Customizing adjusts the SAP system to a customer's specific needs (requirements/processes)
The Implementation Guide (IMG) provides access to all customizing options

S/4HANA

SAP S/4HANA is the successor to the SAP Business Suite, based on the new HANA database
S/4 means Simplifications For, and HANA is the abbreviation of High-Performance Analytic Appliance
The core of S/4HANA is the SAP S/4HANA Enterprise Management (Digital Core), which equals the SAP ERP of the SAP Business Suite

Authorizations

Authorizations control system access by specifying the functions a user is allowed to use and the organizational areas in which they can execute those functions

Passwords

Passwords must have between 3 and 40 characters
Passwords cannot start with ?, !, or space
Passwords cannot have identical 3 characters at the beginning
Passwords cannot have a 3-character combination from the user name
Passwords cannot be one of the last 5 passwords used
Lower and upper case is relevant

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Description

Learn about the three main application areas of SAP, its modular structure, and the components of the SAP Business Suite. This quiz covers the basics of SAP ERP and its functionality.