San Antonio Police Dept: Comm. Holds & Transcripts

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What is the primary purpose of Procedure 406?

To establish a system for recording 911 calls

To create a log for maintaining a complete inventory of master tapes

To establish departmental policy for holding and releasing communication recording tapes (correct)

To implement the Texas Open Records Act

What is the maximum number of days that information on a master or data tape can be retained?

30 days

120 days

90 days (correct)

60 days

Who is responsible for maintaining a log to reflect all copies made and holds placed on any portion of the master tape?

The System Specialist (correct)

The Information Systems Unit

The Office of Primary Responsibility

The Department Records Custodian

What is the purpose of the Texas Open Records Act in relation to Procedure 406?

To provide guidelines for the release of certain information to the public Signup and view all the answers

Who is designated as the Department Records Custodian for the 911 tapes?

The System Specialist Signup and view all the answers

What is the minimum number of days that information on a master or data tape must be retained?

30 days Signup and view all the answers

What is the minimum time period a master and data tape hold remains in place?

Six (6) months Signup and view all the answers

What is the purpose of the SAPD Form #119-C2?

To cancel a hold request Signup and view all the answers

What happens if the unit commander fails to reply within ten (10) days of notification of a hold expiration?

The hold is automatically discontinued Signup and view all the answers

What information is included in the written correspondence sent to the unit commander ten (10) days prior to the expiration of a hold?

The case number, date of occurrence, type of information held, and basic information about the case Signup and view all the answers

What is the next step for an officer who wants to listen to or obtain a copy of a master tape segment?

Follow the steps in Subsection.04A of this procedure Signup and view all the answers

What can the unit commander do in response to the notification of a hold expiration?

Request an additional six-month hold or release the hold Signup and view all the answers

Who maintains a log to reflect all occasions where an officer listens to a master tape or when a copy of a master tape is made?

System Specialist Signup and view all the answers

How should requests from outside law enforcement agencies for a transcript of a data tape or a copy of a master tape be made?

Through the unit with follow-up investigative responsibilities for approval Signup and view all the answers

What is the time limit for honoring a verbal request for a hold on a tape without proper court documentation?

Five (5) days Signup and view all the answers

Who furnishes a blank standard recording cassette of suitable length to capture the requested information?

The requesting officer Signup and view all the answers

How should information relating to litigation of a criminal case or civil matter be requested?

Through the appropriate court Signup and view all the answers

Who should a supervisory officer contact to listen to or obtain a copy of a tape due to an emergency?

The Communications Unit Supervisor Signup and view all the answers

What costs are included in the invoice for producing a transcript or copy of a tape?

Material, labor, and overhead costs Signup and view all the answers

Which outside law enforcement agencies are charged for material costs only?

Those requesting information for a case that originated within this Department Signup and view all the answers

What happens when the Department receives a request for information that falls within one of the exceptions stated in The Texas Open Records Act?

The request is denied and the person is advised of the reason Signup and view all the answers

Who advises the person or agency requesting the information of the amount of charges and when and where to claim the information?

The Police Media Services Detail Signup and view all the answers

What is the purpose of the invoice submitted to the Police Media Services Detail?

To itemize the costs for producing the transcript or copy of tape Signup and view all the answers

Who collects the charges from the person picking up the information?

The Records Office Signup and view all the answers

Who notifies the person making the request of the approximate schedule of costs?

The Police Media Services Detail Signup and view all the answers

What must accompany all requests for copies of master tapes?

A blank standard recording cassette of suitable length Signup and view all the answers

Who determines whether the information is to be disclosed?

The Department Legal Advisor Signup and view all the answers

What happens to approved public and news media requests?

They are submitted to the System Specialist and Information Systems office Signup and view all the answers

How long does the Department Legal Advisor have to respond to a request?

10 business days Signup and view all the answers

What does the Department Legal Advisor prepare and address to the Police Media Services Detail?

Written correspondence Signup and view all the answers