MNA USER GUIDE APPENDIX A

Appendix A - Supporting Information

• Table 3 - Data Change Flags: Describes flags signifying changes to activity, billet, or sailor data. Flags include changes to deployment dates, ARC, OPC, TGC, funding, NEC status, ratings, pay bands, position type, and service components for billets and sailors. Unexpected gains/losses of sailors are also flagged.

Terms and Definitions

• Activity: A group of billets with the same Unit Identification Code (UIC).
• Alignment: Matching a person to a billet or position.
• Additional Duty (ADDU): Manpower assigned to billets for expertise gaps when workload doesn't support full-time needs or for limited staff functions.
• Area of Responsibility (AoR): Billets and personnel a user manages.
• Assigned Rating: Enlisted Member's current rating in the Enlisted Assignment Information System (EAIS).
• Assignment Tracking Indicator: Four-position alphanumeric code on a Sailor's record to flag specific circumstances (e.g., Forced Conversion, separation intent). This code can restrict Sailor applications or selections in the system.
• Bridged NEC: A gapped NEC requirement filled by a member in a different billet/position.
• Closed-Loop NEC: A distributed NEC community for a specific rating or group of ratings, where members have earned highly specialized skills within their rating. Management focuses solely on the NEC skill.
• Community: All US Navy ratings.
• Commonality: Ratings grouped by similarities in job tasks.
• Component NEC: Prerequisite qualifications for a primary NEC assignment.
• Compressed Rating Structure: Combining general or service ratings at senior pay grades into broader career fields with similar occupational content. These are only applicable at senior levels.
• Critical NECs: Percentage of required NECs to meet activity mission requirements.
• Detailer Action Management Queue (DAM-Q): Queue for detailers to transfer orders and PMARs to the order writing system.
• Desk Codes: Codes to identify areas of responsibility.
• Distributed NEC: Administratively assigned NEC to indicate fulfilling a specific NEC requirement.
• Deployment Status (DSTAT): Deployment status (deployed, returning, training, etc.).
• Employment Type: Grouping of activities with similar missions or deployment schedules.
• Equitable Allocation Manning: Expected manning level for a category if personnel were evenly distributed.
• Equitable Allocation Billet/Position Projection Point: Time to calculate billets/positions for equitable allocation.
• Equitable Allocation Personnel Projection Point: Time to calculate personnel for equitable allocation.
• Excess Position: Position for personnel exceeding activity manpower requirements.
• Floating NEC: NEC requirement listed on a billet/position but representing activity skill need, not billet need.
• Full Strength: Navy Enlisted System (NES) data field indicating full strength.
• Functional Area Code (FAC): Billet indicator for special consideration in manpower programs.
• Funded Billet: Manpower requirement funded by a resource sponsor.
• Gapped NEC Requirement: NEC requirement on a billet/position not filled due to vacancy or aligned member lacking required NEC.
• Host Activity: Activity capable of accommodating an embarked or tenant activity.
• Manning Requirement Type: Billet/position funding and manpower status (e.g., funded, unfunded, excess position).
• Orders Information Details (OID): Visual display of PCS orders info (detaching, intermediate, and destination activities).
• Orders Negotiation Window: Time period an Enlisted Member can negotiate PCS orders.
• OPC (Operational Component): Grouping of activities for a mission, often the hull number of the lead activity.
• Personnel Manning Action Request (PMAR): Request for manning action on a member; routed through workflow for approval and action.
• Primary NEC: First NEC requirement on a billet/position.
• Principal NEC: Stand-alone skill, potentially including skills identified by Component/related NECs.
• Prioritization Category: Group of requisitions prioritized against each other.
• Projected Alignment Level: Expected manning level for an activity at a projected point.
• Projected Loss: Enlisted Member with EDLN, PRD, or PCS order before orders negotiation window.
• Prospective Gain: Enlisted Member with PCS orders to the activity.
• Reservation: Member associated with a requisition to prevent others from alignment/selection; not yet a prospective gain.
• Refillable Excess Position: Excess position advertised to fill vacancy.
• Requisition: Enlisted personnel demand signal for manpower vacancy.
• Sailor Qualifying Details (SQD): Non-PMAR specific member data for PMAR adjudication.
• Secondary NEC: Second NEC requirement on a billet/position.
• Tagging/Tag List: Marking for system handling (e.g., HUMS, safety).
• Take-Up Month: Month requisition expected to be filled.
• Target Alignment Level: Desired manning level for an activity.
• Temporary Additional Duty (TAD): Temporary duty involving one journey away from PDS and return.
• Tentative Gain: Member selected for a billet before orders with a DTG.
• TGC (Type Commander Group): Group code.
• Tracking NEC: NEC codes to track personnel with achievements/special circumstances.
• Unfunded Billet: Manpower requirement not funded by a resource sponsor.
• Unique Position Identifier (UPI): Unique code for an excess position.
• Service Component: Type of service (e.g., active duty, reserve).

Alignment Quality

• QoA 1: Perfect alignment; Sailor meets rating, pay grade, and all NEC requirements.
• QoA 2 & 3: Good alignments; meet rating, perhaps other requirements.
• QoA 4 & 5: Fair alignments; outside pay band or meet rating but not NEC requirements. These are usually realigned monthly, unless locked by an authorized user.
• QoA 6: Alignment outside business rules; hard-locked and managed manually (e.g., DRATE assignments, pay grade changes).
• QoA 7: System-generated alignment invalidated by data change. Requires immediate evaluation and realignment recommendations to a QoA 1-5, locking to QoA 6, or an excess position.
• Excess Alignments: Alignments to excess positions when no other QoA 1-5 alignment is available; includes non-refillable (position exists only while Sailor's aligned) and refillable (position persists vacant).
• Unaligned Sailors: Alignment eligible members not aligned to a billet/excess position. Requires immediate attention.
• Alignment Exempt: Sailors not aligning to billets/excess positions; typically temporary or transient assignments. Manual realignments cannot be made.
• Unfunded Alignments: Potential alignment to unfunded billets. Can be necessary for activity readiness profile, instead of excess position alignment, given Sailor meets rating, pay grade, and NEC requirements.
• Held Billets: Billets unavailable for alignment actions due to factors such as compensation issues, invalid requirements, or restructuring. May leave aligned Sailors in this status.