Questions and Answers
What are the essential requisites for a Safety Management System?
The Safety Management System (SMS) is exclusively the responsibility of the management.
False
What is the primary purpose of the ST-SMS?
To guide safe ST operations and comply with safety management requirements.
The overall responsibility for the update and control of ST-SMS lies with the __________.
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Match the following processes with their descriptions in the Safety Management System:
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What is the role of the Safety and Quality Assurance (S&QA) department?
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ST maintains records of outputs of safety risk management processes in this manual for a minimum of __________ years.
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Which document serves as a guide for safe ST operations?
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Study Notes
Introduction to SMS
- Saudi Aerospace Engineering Industries (Saudia Technic) is the leading MRO in Saudi Arabia and the MENA region, with over 50 years of experience.
- Saudia Technic provides complete technical solutions for the commercial and general aviation industries.
- The company is strategically located in Jeddah, Saudi Arabia, at the center of the fastest-growing aviation market.
Facilities
- Saudia Technic has various facilities, including:
- Two hangars that can accommodate Boeing 747-400/777-300 aircraft
- H75 inflatable hangar
- Temporary hangar for Airbus A320
- Helicopter hangar
- 27 component workshops
- Repair, maintenance, and engines overhaul center
- 90,000Lb/Thrust engines test center
- Materials and spare parts warehouses with a total area of about 22,000
- 20 international line stations and 26 regional and domestic line stations located in the Kingdom of Saudi Arabia
Safety Management System (SMS)
- The SMS is an explicit element of management responsibility that sets out Saudia Technic's safety policy and defines how it manages safety as an integral part of its overall business.
- The SMS is a systematic, precise, and comprehensive process for managing the organization's Hazard Identification and Risk Management (HIRM) program.
- There are five essential requisites for an SMS:
- Comprehensive approach to safety
- Effective provision of safety resources
- Defined safety responsibilities
- Management ensuring that safety responsibilities are educated and communicated
- Systems to achieve safety oversight
Elements of the Safety Program
- Philosophy: safety management starts with management philosophy by recognizing that there will always be threats to safety, setting the organization standards, and ensuring that safety is everyone's responsibility.
- Policies: specifying safety policy with clear statements of responsibility, authority, and accountability.
- Procedures: executing safety policies by advocating clear directions to all staff and providing means of planning, organizing, and controlling, as well as means for monitoring and assessing safety status and processes.
- Practices: ensuring that when a job is done, well-designed and effective procedures are followed, avoiding shortcuts that can detract from safety, and taking appropriate action when a safety concern is identified.
Safety Management Documentation
- The SMS manual defines the policies and processes by which Saudia Technic complies with the requirements of GACAR Part-5 Safety Management Systems.
- The manual is structured as recommended in GACAR Part-5 and ICAO Doc 9859, Chapter 5, Appendix 4.
Safety Risk Management
- Hazard identification
- Safety risk assessment and mitigation
Safety Assurance
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Safety performance monitoring and measurement
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Management of change
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Continuous improvement of safety management### Safety Management System (SMS) Manual
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The Director of Safety and Quality Assurance is responsible for providing revisions to the SMS manual.
Access to Electronic Copy Manuals
- All ST manuals, including the SMS manual, are uploaded to the ST intranet called ST Portal.
- CDs are provided where applicable.
- All applicable organization can access ST Safety and Quality Manuals at the ST portal.
SMS Records
- ST maintains records of outputs of safety risk management processes in the SMS manual.
- Records are retained for as long as the control remains relevant to the operation.
- ST utilizes the Safety Database (Q-Pulse Quality, Compliance and Safety Modules) controlled by the S&QA department.
- Q-Pulse receives inputs from:
- Event/Hazards Reporting
- Accident/Damage Report
- Ground Accident/Incident Report
- Industrial Injury/Occupational illness Report
- Safety Audit Outcome
- Surveillance/Spot Checks Results
- Risk Assessment Level
- Data Analysis
- Customer Air Safety Reports (ASR)
Review and Analysis of Records
- ST departments review their assigned significant items within their retrievable capability of SDB or other applicable systems.
- Items are analyzed to reach the root cause and provide Corrective Action into the SDB.
- Risk Assessment is practiced as a main process within each department.
- Data Analysis is another main process that is practiced in dealing with safety-related data.
- Noticed trends are addressed by Preventive Actions, as appropriate.
Oversight and Monitoring
- S&QA department exercises a full pledge oversight over ST through regular Safety Audits, Surveillance, and Inspections.
- S&QA monitors the Safety Database continuously, ensuring proper addressing of required corrective actions assigned to each respective department.
- Irregularities within SDB inputs are resolved in coordination between S&QA and concerned departments.
Safety Manager Responsibilities
- Safety Manager reviews SMS reports and documents all associated risks in the central Risk registry (RR).
- RR defines hazards, risk assessment, and risk controls.
- RR is reviewed quarterly for validation as described in Safety Review Committees as per section 5.5(B).
Record Retention
- ST maintains records of outputs of safety assurance processes as described in the manual, and such records shall be retained for a minimum of five (5) years.
- ST maintains a record of all training provided for each individual, and such records must be retained for a minimum of 5 years after completion of the training.
- ST retains records of all communications provided for a minimum of 5 years.
SMS Backup Record
- ST-IT shall backup and retain SMS records in the Q-Pulse in accordance with the specified schedule to ensure continuity of safety and quality assurance operations without disruption while maintaining compliance.
- Backup and retention schedule:
- Incremental Backup: 7 Days
- Full Backup: 1 Month, 3 Months, and 12 Months
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Test your knowledge of the Safety Management System (SMS) manual, covering key concepts and principles of safety management. Evaluate your understanding of SMS principles and their applications.