Safety Management System Policy

Questions and Answers

What is the primary purpose of a policy statement in a Safety Management System?

To communicate management's commitment to the SMS and outline its implementation

Who should be at the head of the SMS organizational structure?

The safety manager of the organization

What is an example of a procedure that might be included in the SMS?

Confined space entry

What should the safety policy include?

An overview of the organizational structure responsible for the SMS Signup and view all the answers

Why is it important for the safety manager to be in charge of the SMS organizational structure?

Because they are in a position to monitor compliance and take corrective actions frequently Signup and view all the answers

What is an example of a procedure related to the SMS itself?

Record keeping and retention Signup and view all the answers

What should management commit to in the safety policy?

Providing financial and human resources to accomplish the SMS goals Signup and view all the answers

What is the purpose of the policy statement in the SMS?

To communicate management's commitment to the SMS Signup and view all the answers

What is the core of every quality management system?

A version of the PDCA model Signup and view all the answers

What is the first step in the PDCA model?

Plan Signup and view all the answers

What is the purpose of the 'Check' phase in the PDCA model?

To measure and validate the solutions Signup and view all the answers

What happens at the end of the first cycle of the PDCA model?

The bar is raised Signup and view all the answers

What is the last step in the 'Act' phase of the PDCA model?

Select a new problem or raise the bar Signup and view all the answers

What is the focus of the 'Plan' phase in the PDCA model?

The root cause of the problem Signup and view all the answers

What is the purpose of 'containment' in the PDCA model?

To prevent the problem from getting worse Signup and view all the answers

What is the outcome of successfully completing the PDCA model cycle?

The problem is completely solved Signup and view all the answers

In which country was OSHAS 18001 originally developed?

Spain Signup and view all the answers

What is the primary purpose of the OSHAS 18001 standard?

To provide a framework for OHS management systems Signup and view all the answers

What is included in the 'Planning' element of OSHAS 18001?

Hazard identification, risk assessment, and control; and legal and other requirements Signup and view all the answers

What is the purpose of the 'Checking and Corrective Action' element of OSHAS 18001?

To monitor and correct non-conformities and accidents Signup and view all the answers

Which of the following is NOT a requirement of OSHAS 18001?

The implementation of a specific hazard identification method Signup and view all the answers

What is the purpose of the 'Management Review' element of OSHAS 18001?

To audit and monitor OH&S performance Signup and view all the answers

What is the primary difference between OSHAS 18001 and other safety management standards?

The manner in which the standard is implemented by companies Signup and view all the answers

What is the purpose of the 'Implementation and Operation' element of OSHAS 18001?

To implement and operate OH&S management systems Signup and view all the answers

What is a primary advantage of the OSHAS 18001 system?

Increasing employee engagement in the safety system Signup and view all the answers

What is a major disadvantage of the OSHAS 18001 system?

The cost of SMS external auditing Signup and view all the answers

What is the primary focus of the OSHAS 18001 system?

Hazard reduction Signup and view all the answers

What is ISO 45001?

A system developed by ISO for occupational health and safety management Signup and view all the answers

What is a benefit of implementing an SMS according to the content?

Improving overall safety and risk management Signup and view all the answers

Why is it important to have clear levels of authority and lines of communication in an SMS?

To ensure the success of the system through frequent internal and external audits Signup and view all the answers

What is an advantage of OSHAS 18001 over other systems?

It is a widely accepted and recognized system globally Signup and view all the answers

What is a potential challenge of implementing an SMS according to the content?

Bureaucracy and increased auditing costs Signup and view all the answers

What is a common characteristic of ILO-OSH 2001 and ANSI Z10?

They are voluntary consensus standards Signup and view all the answers

What is the ultimate goal of implementing a Safety Management System (SMS)?

To decrease employee injuries and improve safety management Signup and view all the answers

What is a key component of ANSI Z10?

Management leadership and employee participation Signup and view all the answers

What is the purpose of the evaluation and corrective action component of ANSI Z10?

To identify areas for improvement and implement corrective actions Signup and view all the answers

What should be included in a written program for ANSI Z10?

A comprehensive outline including management leadership, OHSMS policy, and more Signup and view all the answers

What is the role of the management review component of ANSI Z10?

To review the SMS process, outcome, and follow-up Signup and view all the answers

What is a key benefit of implementing a Safety Management System (SMS)?

Improved safety management and decreased employee injuries Signup and view all the answers

What is a common element of various Safety Management Systems (SMS)?

A systematic approach to improve safety management Signup and view all the answers

What is the primary objective of implementing a Safety Management System (SMS)?

To provide a systematic approach for managing risk and ensuring continuous improvement Signup and view all the answers

Which of the following is NOT a component of a Safety Management System (SMS)?

Quality assurance Signup and view all the answers

What is the primary focus of the 'Safety Assurance' component of an SMS?

Evaluating the effectiveness of safety controls and processes Signup and view all the answers

What is the relationship between Deming's 14-point Principles and the Plan-Do-Check-Act (PDCA) model?

Deming's principles are a framework for implementing the PDCA model Signup and view all the answers

What is the primary benefit of implementing an SMS, according to the content?

Enhancing continuous improvement and risk management Signup and view all the answers

Which of the following SMS standards is primarily focused on quality management?

CSA Z1000 Signup and view all the answers

What is the primary difference between OSHAS 18001 and other safety management standards?

OSHAS 18001 has a broader scope than other safety management standards Signup and view all the answers

What is the primary purpose of the 'Management Review' element of OSHAS 18001?

To review and continually improve the SMS Signup and view all the answers

What is the primary purpose of the policy statement in a Safety Management System?

To communicate management's commitment to the safety program Signup and view all the answers

What is the primary role of the safety manager in the SMS organizational structure?

To monitor and evaluate safety performance Signup and view all the answers

What is a key component of the SMS?

Written policies and procedures for safety management Signup and view all the answers

What is the primary purpose of the management of change procedure in the SMS?

To identify and mitigate hazards associated with changes to the organization Signup and view all the answers

What is a key benefit of implementing a Safety Management System (SMS)?

All of the above Signup and view all the answers

What is the primary purpose of the record retention procedure in the SMS?

To maintain records of safety incidents and near misses Signup and view all the answers

What is a key component of the SMS organizational structure?

The safety manager and team Signup and view all the answers

What is the primary purpose of the periodic and annual review procedure in the SMS?

To review and update the SMS policy and procedures Signup and view all the answers

What is a primary function of the Safety Risk Management (SRM) component?

To identify hazards and assess risks Signup and view all the answers

What is the primary purpose of the safety assurance component?

To detect noncompliance issues and areas in need of improvement Signup and view all the answers

What is a key aspect of the Safety Promotion component?

To develop a safety culture within an organization Signup and view all the answers

What is the primary goal of management in the Safety Management System (SMS)?

To demonstrate the potential benefits of a safety culture Signup and view all the answers

What is the primary purpose of audits, inspections, and evaluations in the SMS?

To detect noncompliance issues and areas in need of improvement Signup and view all the answers

What is the primary outcome of the Safety Risk Management (SRM) component?

The determination of the need for and adequacy of new or revised risk controls Signup and view all the answers

What is the primary role of employee reporting in the SMS?

To provide early detection of noncompliance issues and areas in need of improvement Signup and view all the answers

What is the primary purpose of establishing clear and concise goals and objectives in safety promotion?

To keep employees informed and involved in the process Signup and view all the answers

Which of Deming's 14 Points for Total Quality Management focuses on eliminating barriers that rob people of pride of workmanship?

Point 12: Remove barriers that rob people of pride of workmanship Signup and view all the answers

What is the primary focus of the Safety Management System (SMS)?

To control and mitigate risks Signup and view all the answers

What is the primary difference between a top-down and bottom-up approach to communication in safety management?

Top-down approach focuses on management involvement, while bottom-up approach focuses on employee involvement Signup and view all the answers

What is the primary goal of implementing a Safety Management System (SMS)?

To promote a safe and healthy work environment Signup and view all the answers

Which of Deming's 14 Points for Total Quality Management emphasizes the importance of continuous improvement?

Point 5: Improve constantly and forever every process for planning, production, and service Signup and view all the answers

What is the primary benefit of including employees in the process of safety management?

Shared ownership and responsibility among employees Signup and view all the answers

What is the primary purpose of Deming's 14 Points for Total Quality Management?

To provide a framework for total quality management Signup and view all the answers

What is the primary advantage of promoting a safe and healthy work environment?

Reduced risk of accidents and injuries Signup and view all the answers

What is the primary difference between ISO 45001 and OSHAS 18001?

ISO 45001 focuses on risk management, whereas OSHAS 18001 focuses on hazard management Signup and view all the answers

What is the primary purpose of the ILO-OSH 2001 system?

To set labor standards and develop policies Signup and view all the answers

What is the focus of the 'Planning' element of ISO 45001?

Developing clear and meaningful objectives Signup and view all the answers

What is a key feature of ANSI Z10?

It is based on the PDCA model Signup and view all the answers

What is the primary benefit of implementing a Safety Management System according to ISO 45001?

It helps to identify and manage risks more effectively Signup and view all the answers

What is the primary difference between ANSI Z10 and ILO-OSH 2001?

ANSI Z10 is built around the PDCA model, whereas ILO-OSH 2001 is not Signup and view all the answers

What is the primary purpose of the 'Context of the organization' element of ISO 45001?

To determine the internal and external environments of a company Signup and view all the answers

What is a common characteristic of ILO-OSH 2001 and ANSI Z10?

They are both designed to work with other systems Signup and view all the answers

What is the primary goal of a Safety Management System (SMS)?

To provide a continuous improvement process for risk control Signup and view all the answers

What is the major component of an SMS that includes the development and inclusion of a safety policy?

Safety Policy Signup and view all the answers

What is a major benefit of implementing an SMS?

Providing a continuous improvement process for risk control Signup and view all the answers

Which standard is primarily focused on quality management?

ANSI Z10 Signup and view all the answers

What is the primary focus of the 'Safety Assurance' component of an SMS?

Compliance verification Signup and view all the answers

What is the relationship between Deming's 14-point Principles and the Plan-Do-Check-Act (PDCA) model?

Deming's principles are part of the PDCA model Signup and view all the answers

What is a common characteristic of ILO-OSH 2001 and ANSI Z10?

Both are international standards Signup and view all the answers

What is the ultimate goal of implementing a Safety Management System (SMS)?

To improve safety performance Signup and view all the answers

What is the primary purpose of the policy statement in a Safety Management System?

To communicate management's commitment to the SMS Signup and view all the answers

What should the safety policy include?

An overview of the organizational structure, purpose and benefits, and method of monitoring safety performance Signup and view all the answers

What is included in the SMS organizational structure?

Only specific positions responsible for the SMS Signup and view all the answers

What is an example of a procedure regarding the SMS itself?

Record keeping Signup and view all the answers

Why is it important for the safety manager to be at the head of the SMS organizational structure?

Because they are in a position to monitor compliance and noncompliance more frequently Signup and view all the answers

What is the main purpose of the 'Plan' phase in the PDCA model?

To identify and assess the problem and develop a plan Signup and view all the answers

What should management commit to in the safety policy?

Both financial and human resources Signup and view all the answers

What is the outcome of successfully completing the PDCA model cycle?

The cycle starts again with a new goal Signup and view all the answers

What is a component of the SMS?

Both procedures and organizational structure Signup and view all the answers

What is the purpose of 'containment' in the PDCA model?

To temporarily fix the problem Signup and view all the answers

What is the purpose of the procedures in the SMS?

To outline specific safety procedures, such as training and lockout/tagout Signup and view all the answers

What is the last step in the 'Act' phase of the PDCA model?

Select a new problem or raise the bar Signup and view all the answers

What is the relationship between the PDCA model and quality management systems?

The PDCA model is a tool used in quality management systems Signup and view all the answers

What is the focus of the 'Check' phase in the PDCA model?

To measure and validate the solutions Signup and view all the answers

What happens at the end of the first cycle of the PDCA model?

The cycle starts again with a new goal Signup and view all the answers

What is the primary benefit of implementing a Safety Management System (SMS)?

To reduce risk and improve safety Signup and view all the answers

What is the primary focus of ISO 45001?

Risk management Signup and view all the answers

What is the ultimate goal of implementing a Safety Management System (SMS)?

To reduce worker injuries Signup and view all the answers

What is a common characteristic of ILO-OSH 2001 and ANSI Z10?

Both are built around the PDCA model Signup and view all the answers

What is the primary purpose of the policy statement in a Safety Management System?

To establish clear objectives Signup and view all the answers

What is the primary benefit of implementing an SMS?

Improved risk management Signup and view all the answers

What is the primary focus of the ILO?

To promote decent work for all women and men Signup and view all the answers

What is a key component of ANSI Z10?

Evaluation and corrective action Signup and view all the answers

What is the primary difference between OSHAS 18001 and ISO 45001?

ISO 45001 focuses on risk management Signup and view all the answers

What is the primary purpose of establishing clear and concise goals and objectives in a Safety Management System?

To discuss the status of goals and objectives openly and frequently Signup and view all the answers

Which of the following is a key principle of Total Quality Management according to Deming's 14 Points?

Ceasing dependence on inspection to achieve quality Signup and view all the answers

What is the result of including employees in the process of setting safety goals and objectives?

Management shares some of the ownership with the employees Signup and view all the answers

What is the primary focus of Deming's 14 Points?

Total Quality Management Signup and view all the answers

What is the purpose of Deming's 14 Points?

To improve manufacturing and business effectiveness Signup and view all the answers

What is a key element of good communication in a Safety Management System?

Both top-down and bottom-up communication Signup and view all the answers

What is the result of establishing clear goals and objectives in a Safety Management System?

Employees are informed and involved in the process Signup and view all the answers

What is the primary benefit of Deming's 14 Points?

Improving manufacturing and business effectiveness Signup and view all the answers

Study Notes

Safety Policy

A safety policy demonstrates management's commitment to the safety program and SMS
The policy statement should include:
Management commitment statement
Purpose and benefits of the SMS
Method of monitoring safety performance
Commitment by management for financial and human resources
Clear employee expectations to participate in the system

Organizational Structure

The safety policy should include an overview of the organizational structure responsible for the SMS
The safety manager should be at the head of the SMS organizational structure

Procedures

The SMS consists of multiple and varied procedures, such as:
Training
Lockout/tagout
Confined space
Record keeping
Record retention
Periodic and annual reviews
Management of change
Auditing procedures
Management of noncompliant areas

PDCA Model

The PDCA model is a continuous cycle:
Plan: identify and assess the problem, develop a plan to correct or solve the problem
Do: execute the plan to solve the problem
Check: measure and validate the results of the plan execution
Act: standardize the solutions, remove containment, share lessons, and select a new problem or raise the bar on the existing one

Safety Management Systems (SMS)

OSHAS 18001 is a widely recognized SMS used in the United States
Includes elements such as:
- General requirements
- OH&S policy and commitment
- Planning
- Implementation and operation
- Checking and corrective action
- Management review
Advantages of OSHAS 18001 include:
Widely accepted and recognized
Increases employee and management engagement
Improves company and product acceptance
Reduces insurance premium cost
Reduces production delays and downtime
Provides a systematic platform for communication
Disadvantages of OSHAS 18001 include:
Cost of SMS external auditing
Human resource commitment
Other costs, including standards purchase and increased auditing

Other SMS

ISO 45001 is a globally recognized SMS developed by ISO
ANSI Z10 is a framework that must be tailored to fit individual company needs
Includes components such as:
- Management leadership and employee participation
- Planning
- Implementation and operation
- Evaluation and corrective action
- Management review
A useful outline of ANSI Z-10 written program may include:
- Management leadership
- OHSMS policy
- Responsibility and authority
- Employee participation
- Review process
- Assessment and prioritization
- Objectives and implementation plans
- Risk assessment
- Hierarchy of controls
- Design review and management of change
- Procurement
- Contractors
- Emergency preparedness
- Education, training, and awareness
- Communications
- Document and record control
- Monitoring and measurement
- Incident investigation
- Audits
- Corrective and preventive action
- Feedback to the planning process
- Management review

Summary

Regardless of the specific SMS, they all have the end goal of decreasing employee injuries and improving safety management in a systematic fashion

Safety Management System (SMS)

A comprehensive management system that integrates safety program elements, including responsibilities, policies, individual procedures, and overall goals and objectives.
The end result is continuous improvement for the control of risks.

Goals of SMS

Provide a systematic approach for an organization to manage risk.
Identify risks and implement effective controls.
Serve as a continuous improvement process.
Provide an early means to determine when a process is noncompliant.
Provide areas of specific responsibilities.

Components of SMS

Safety policy
Safety risk management
Safety assurance
Safety promotion

Safety Policy

An integral part of any SMS.
Demonstrates management's commitment to the safety program and SMS.
Includes a policy statement that communicates this commitment and must include:
- Management commitment statement
- Purpose and benefits of the SMS
- Method of monitoring safety performance
- Commitment by management for financial and human resources
- Clear employee expectations to participate in the system

Organizational Structure

The safety policy should include an overview of the organizational structure responsible for the SMS.
The safety manager should be at the head of the SMS organizational structure.

Procedures

The SMS will consist of multiple and widely varied procedures, such as training, lockout/tagout, and confined space.
Procedures regarding the SMS itself, including:
- Record keeping
- Record retention
- Periodic and annual reviews
- Management of change
- Auditing procedures
- Management of noncompliant areas

Safety Risk Management (SRM)

Provides a detailed guide to determining the need for, and adequacy of, new or revised risk controls.
Includes a formal process composed of:
- Description of the system
- Method and process for identifying hazards
- Assessing the hazard or risk
- Analyzing the risk
- Controlling the risk by implementing corrective measures
- Monitoring the risks and hazards to ensure that the corrective measures have been effective

Safety Assurance

Provides for early detection of noncompliance issues, areas in need of improvement, and successes.
Includes:
- Daily, weekly, and monthly reports
- Audits, inspections, and evaluations
- Employee reporting
- Data analysis
- System assessments

Safety Promotion

Establishes a solid safety culture through a well-prepared policy statement.
Develops a safety culture by providing the required training within the SMS framework.
Includes:
- Good communication from both a top-down and bottom-up method
- Establishing clear and concise goals and objectives
- Sharing ownership of the programs and procedures with employees

Deming's 14 Points for Total Quality Management

1. Create constancy of purpose for improving products and services
1. Adopt the new philosophy
1. Cease dependence on inspection to achieve quality
1. End the practice of awarding business on price alone
1. Improve constantly and forever every process
1. Institute training on the job
1. Adopt and institute leadership
1. Drive out fear
1. Break down barriers between staff areas
1. Eliminate slogans, exhortations, and targets for the workforce
1. Eliminate numerical quotas for the workforce and numerical goals for management
1. Remove barriers that rob people of pride of workmanship
1. Institute a vigorous program of education and self-improvement for everyone
1. Put everybody in the company to work accomplishing the transformation

ISO 45001

A higher-level structure than OSHAS 18001
Includes the following outline:
- Scope
- Normative references
- Terms and definitions
- Context of the organization
- Leadership
- Planning
- Support
- Operation
- Performance evaluation
- Improvement

ILO-OSH 2001

An overall system designed to work with other systems that an organization might choose to utilize.
The core sections of the system are:
- Policy
- Organizing
- Planning and implementation
- Evaluation
- Action

ANSI Z10

Developed by the American National Standards Institute (ANSI) in coordination with the American Industrial Hygiene Association (AIHA).
Began work in 1999.

Safety Management System (SMS)

A comprehensive management system that integrates safety program elements to continuously improve risk control.
Major goals:
- Provide a systematic approach to manage risk
- Identify risks and implement effective controls
- Serve as a continuous improvement process
- Provide an early means to determine non-compliance
- Define specific responsibilities

Components of an SMS

Four major components:
- Safety policy
- Safety risk management
- Safety assurance
- Safety promotion

Safety Policy

Demonstrates management's commitment to the SMS
Includes a written policy statement with:
- Management commitment statement
- Purpose and benefits of the SMS
- Method of monitoring safety performance
- Commitment to financial and human resources
- Clear employee expectations

Organizational Structure

Includes specific positions responsible for the SMS
Safety manager heads the SMS organizational structure

Procedures

Includes multiple procedures, such as training, lockout/tagout, and confined space
Procedures for complying with SMS requirements, including:
- Record keeping
- Record retention
- Periodic and annual reviews
- Management of change
- Auditing procedures

Deming's 14 Points for Total Quality Management

Guidelines for total quality management
Points include:
- Create constancy of purpose
- Adopt the new philosophy
- Cease dependence on inspection
- End the practice of awarding business on price alone
- Improve constantly and forever every process
- Institute training on the job
- Adopt and institute leadership
- Drive out fear
- Break down barriers between staff areas
- Eliminate slogans, exhortations, and targets
- Eliminate numerical quotas and goals
- Remove barriers that rob people of pride of workmanship
- Institute a vigorous program of education and self-improvement
- Put everybody in the company to work accomplishing the transformation

PDCA Model

A continuous cycle of planning, doing, checking, and acting
Steps include:
- Plan: identify the problem, develop a plan, and establish containment
- Do: execute the plan
- Check: measure and validate the results
- Act: standardize solutions, remove containment, share lessons, and repeat the cycle

Common Safety Management Systems

OSHAS 18001
ILO-OSH 2001
ANSI Z-10
CSA Z1000

ILO-OSH 2001

An overall system designed to work with other systems
Core sections include:
- Policy
- Organizing
- Planning and implementation
- Evaluation
- Action
Built around the PDCA model

Studying That Suits You

Use AI to generate personalized quizzes and flashcards to suit your learning preferences.

Description

This quiz covers the importance of a safety policy in a Safety Management System (SMS), including a policy statement and its components.