Reports & Records Procedures Overview

What should a supervisor do if a member refuses to sign the Reprimand document?

What happens to the signed originals of the Reprimand if the member refuses to concur?

How long does a member have to request an administrative appeal for a Reprimand they do not concur with?

What must a member do if their appeal regarding the Reprimand is denied?

During the appeal process of a Reprimand, where are the two originals retained?

What is the purpose of a Reprimand?

Who initiates the Reprimand process?

How many copies of the Reprimand are produced?

What must happen to the Reprimand after it is issued?

What is the role of the member's immediate supervisor in the Reprimand process?

What is required before issuing a Reprimand?

What does a member need to do if they want an employee representative present during the Reprimand issuance?

What does the member need to do after receiving the Reprimand?

Reprimand Procedure Overview

Reprimand form (F-1105) is initiated by the Professional Standards Division (PSD).
Issued in cases of serious or repeated violations requiring documentation.
Three copies are created: one for the member, one for PSD, and one for the Personnel Services Section.

Document Routing Process

Part 1: Member receives a copy.
Part 2: Original routed through channels to PSD.
Part 3: Another original sent to Personnel Services Section for personnel file retention.

Reprimand Issuance Steps

PSD conducts a complete investigation before determining if a Reprimand is appropriate.
Reprimand email sent to the Bureau Commander for further action.
Immediate supervisor must print and sign three originals and discuss the violation with the member present.
Members can have an employee representative during the Reprimand discussion, with reasonable time provided for securing representation.

Signing and Documentation

Member signs two originals, either indicating concurrence or non-concurrence.
If a member refuses to sign, the supervisor will document the refusal by signing in their presence, including date and time.
Signed originals are then forwarded to PSD without delay.

Personnel File and Appeal Rights

One original retained by PSD, the other goes to the Personnel Services Section to be added to the member’s file.
Per the Firefighters Procedural Bill of Rights Act, members may request an administrative appeal if they do not concur with the Reprimand.
Appeals processed through the Grievance Procedure outlined in Article 2.1 of MOU 23.

Grievance Procedure Timeline

The 15-calendar day appeal period begins the day after the Reprimand is presented.
During this appeal process, PSD retains the two originals of the Reprimand.
If an appeal is granted, originals are returned to the member; if denied, the member has 30 days to submit a written response.
The written response is attached to the Reprimand in the member’s personnel file.

This quiz examines the procedures and forms used in managing reprimands within the Professional Standards Division. It covers the essential elements of the reprimand form and its retention policies outlined in the Manual of Operation. Understand the forward guidelines and reference details for effective record-keeping.