Reports & Records Procedures Overview

Questions and Answers

What should a supervisor do if a member refuses to sign the Reprimand document?

Sign one original of the Reprimand without the member present.

Ignore the refusal and proceed with other documentation.

Document the refusal and sign two originals in the member's presence. (correct)

Call for higher authority to enforce the signing.

What happens to the signed originals of the Reprimand if the member refuses to concur?

One is retained by PSD and the other is sent to Personnel Services Section. (correct)

They are destroyed immediately after signing.

Both are sent to the member for their records.

They are filed in the supervisor's office for future reference.

How long does a member have to request an administrative appeal for a Reprimand they do not concur with?

10 days from the issuance of the Reprimand.

30 days from the date of signing.

15 days from the day following the presentation of the Reprimand. (correct)

No specific time limit is mentioned for an appeal.

What must a member do if their appeal regarding the Reprimand is denied?

File a written response within 30 calendar days. Signup and view all the answers

During the appeal process of a Reprimand, where are the two originals retained?

By PSD until the appeal process is concluded. Signup and view all the answers

What is the purpose of a Reprimand?

To document serious or repeated violations. Signup and view all the answers

Who initiates the Reprimand process?

The Professional Standards Division. Signup and view all the answers

How many copies of the Reprimand are produced?

Three. Signup and view all the answers

What must happen to the Reprimand after it is issued?

It is forwarded to the member's personnel file. Signup and view all the answers

What is the role of the member's immediate supervisor in the Reprimand process?

To issue and discuss the Reprimand with the member. Signup and view all the answers

What is required before issuing a Reprimand?

A complete investigation into the violation. Signup and view all the answers

What does a member need to do if they want an employee representative present during the Reprimand issuance?

They must ask for reasonable time to secure representation. Signup and view all the answers

What does the member need to do after receiving the Reprimand?

Sign, date, and indicate concurrence on two originals. Signup and view all the answers

Study Notes

Reprimand Procedure Overview

Reprimand form (F-1105) is initiated by the Professional Standards Division (PSD).
Issued in cases of serious or repeated violations requiring documentation.
Three copies are created: one for the member, one for PSD, and one for the Personnel Services Section.

Document Routing Process

Part 1: Member receives a copy.
Part 2: Original routed through channels to PSD.
Part 3: Another original sent to Personnel Services Section for personnel file retention.

Reprimand Issuance Steps

PSD conducts a complete investigation before determining if a Reprimand is appropriate.
Reprimand email sent to the Bureau Commander for further action.
Immediate supervisor must print and sign three originals and discuss the violation with the member present.
Members can have an employee representative during the Reprimand discussion, with reasonable time provided for securing representation.

Signing and Documentation

Member signs two originals, either indicating concurrence or non-concurrence.
If a member refuses to sign, the supervisor will document the refusal by signing in their presence, including date and time.
Signed originals are then forwarded to PSD without delay.

Personnel File and Appeal Rights

One original retained by PSD, the other goes to the Personnel Services Section to be added to the member’s file.
Per the Firefighters Procedural Bill of Rights Act, members may request an administrative appeal if they do not concur with the Reprimand.
Appeals processed through the Grievance Procedure outlined in Article 2.1 of MOU 23.

Grievance Procedure Timeline

The 15-calendar day appeal period begins the day after the Reprimand is presented.
During this appeal process, PSD retains the two originals of the Reprimand.
If an appeal is granted, originals are returned to the member; if denied, the member has 30 days to submit a written response.
The written response is attached to the Reprimand in the member’s personnel file.

Description

This quiz examines the procedures and forms used in managing reprimands within the Professional Standards Division. It covers the essential elements of the reprimand form and its retention policies outlined in the Manual of Operation. Understand the forward guidelines and reference details for effective record-keeping.