Recruitment Correspondence Chapter 3

Finding New Employees

• Preferred methods for recruitment include internal hiring, personal recommendations, employment agencies, reviewing unsolicited resumes, and advertising for applicants.

Application Letter

• An application letter, also known as a cover letter, represents the first direct contact with the employer and should be well-written to create a positive impression.
• It should be concise, typically accompanied by a CV listing main particulars.

Types of Cover Letters

• Solicited Letters: Used when a company is actively hiring, based on advertisements or recommendations.
• Unsolicited/Prospecting Letters: Sent to companies without advertised vacancies, expressing interest in possible roles.

Tips for Writing a Cover Letter

• Follow specific application instructions and include all requested information.
• Reference the source of the job advertisement.
• Attach a CV detailing education and experience relevant to the position.
• Highlight relevant skills and express eagerness for an interview.
• Use clear language and thoroughly proofread for errors.
• Keep copies of all application letters and CVs for reference.

Creating a Professional Image

• Use standard fonts (e.g., Times New Roman size 12 or Arial size 11) and address the letter to a specific person.
• Maintain a conservative style, avoiding slang and contractions; thoroughly edit and proofread your letter.

Length and Unity

• Keep paragraphs short, ensuring the letter spans at least a full page to demonstrate interest.
• Conciseness is key, but content should be compelling enough to encourage employers to read further.

Curriculum Vitae (CV)

• A CV outlines personal details, education, qualifications, and work experience; structure must be logical with appropriate headings.
• The purpose is to spark interest in an interview, not to list all skills exhaustively.

Key Components of a CV

• Contact Details
• Career Objectives
• Educational Qualifications
• Awards
• Skills and Personal Attributes
• Work Experience, including Voluntary Work
• Extracurricular Activities and Interests
• References

Invitation to Interview

• Invitations should be succinct, thanking the candidate and providing details for the interview schedule.

Interview Preparation

• Interviews are crucial; preparedness and the ability to effectively market oneself to the employer is essential.
• Research the prospective employer, practice responses, and dress appropriately to make a good impression.

Day of the Interview Checklist

• Arrive at least 10 minutes early and know the route to the location.
• Bring necessary documents: extra resumes, references, and writing samples.
• Silence electronic devices and present a positive demeanor when entering the building.
• Interact amicably with everyone, starting from the receptionist to create a favorable atmosphere.