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Records Management Module 2

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Questions and Answers

What aspect of data is not influenced by records management?

Data definition (correct)
Data collection
Data analysis
Data storage

What factor determines the structure of a records management system?

The system's technological capabilities
The industry's standard practices
The organization's needs (correct)
The age of the organization

Which type of email is exempt from archiving?

None, all emails need to be archived (correct)
Those sent to external parties
Those containing confidential information
Those related to personal matters

What determines whether a document becomes a record?

The document's content (C) Signup and view all the answers

What is the typical duration for which records are kept?

It depends on the record (A) Signup and view all the answers

What is the primary reason for archiving documents?

For historical or legal purposes (A) Signup and view all the answers

What happens to documents immediately after they are created?

They are captured (D) Signup and view all the answers

Why do organizational needs shape the structure of a records management system?

Because the organization's needs are unique (C) Signup and view all the answers

What determines the relevance of a document for archiving?

The content of the document (C) Signup and view all the answers

What is the purpose of records management?

To manage and preserve data (C) Signup and view all the answers

What is the outcome of a successful records management system?

Documents are preserved for legal and historical purposes (C) Signup and view all the answers

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