Podcast
Questions and Answers
What is the requirement regarding the presence of licensed Porters at stations?
What is the requirement regarding the presence of licensed Porters at stations?
- They must be present at all times regardless of train schedules.
- They can operate even if unlicensed Porters are available.
- Their presence is optional based on station policy.
- They should be present during all trains carrying passengers. (correct)
What should be done with the licence fee and security deposit collected from licensed Porters?
What should be done with the licence fee and security deposit collected from licensed Porters?
- They are not subject to any accountability measures.
- They must be recorded as 'Miscellaneous receipts' in the financial ledger. (correct)
- They should be deposited in the personal accounts of the Station Masters.
- They should be returned to the license holders upon request.
What documentation should accompany the supply of Railway Service Commission application forms and other publications to the stations?
What documentation should accompany the supply of Railway Service Commission application forms and other publications to the stations?
- A standard billing statement for items sold.
- A confirmation letter from the Station Master.
- An issue note in the pro-forma format. (correct)
- A list of all previous supplies sent to the station.
How should the issued articles be matched upon receipt at the station?
How should the issued articles be matched upon receipt at the station?
What is the procedure for recording the month in which issued articles are accounted?
What is the procedure for recording the month in which issued articles are accounted?
What should be included in column No. 4?
What should be included in column No. 4?
Which of the following should NOT be included in the statement regarding excess fare tickets?
Which of the following should NOT be included in the statement regarding excess fare tickets?
Where should the figures relating to other coaching traffic be posted?
Where should the figures relating to other coaching traffic be posted?
What should be captured against the higher class in the excess fares statement?
What should be captured against the higher class in the excess fares statement?
Which of the following is included in the excess fare statement?
Which of the following is included in the excess fare statement?
What should NOT be included in the excess fare collection figures?
What should NOT be included in the excess fare collection figures?
Which of the following best describes what happens when a combined ticket is issued?
Which of the following best describes what happens when a combined ticket is issued?
In relation to luggage including military baggage, what should be included?
In relation to luggage including military baggage, what should be included?
What is the role of Travelling Ticket Examiners regarding excess fares?
What is the role of Travelling Ticket Examiners regarding excess fares?
Which types of consignments are included in the calculation of head demurrage, wharfage, and storage?
Which types of consignments are included in the calculation of head demurrage, wharfage, and storage?
What items fall under miscellaneous goods earnings as per the provided content?
What items fall under miscellaneous goods earnings as per the provided content?
What should be included at the time of delivery of goods according to the guidelines?
What should be included at the time of delivery of goods according to the guidelines?
What should NOT be included in the financial statements regarding sundry other earnings?
What should NOT be included in the financial statements regarding sundry other earnings?
Where should the amount pertaining to 'sundry other earnings' be recorded?
Where should the amount pertaining to 'sundry other earnings' be recorded?
Which of the following items is NOT listed as a sundry earning?
Which of the following items is NOT listed as a sundry earning?
What is a requirement for the total amount of parts in the earnings statement?
What is a requirement for the total amount of parts in the earnings statement?
Which of the following does NOT belong to sundry earnings creditable to Abstract 'Z'?
Which of the following does NOT belong to sundry earnings creditable to Abstract 'Z'?
Which of the following types of charges are NOT included in the miscellaneous earnings?
Which of the following types of charges are NOT included in the miscellaneous earnings?
What type of fees is explicitly mentioned as included in the sundry other earnings?
What type of fees is explicitly mentioned as included in the sundry other earnings?
What is the primary purpose of the 'advance statement of gross earnings and traffic handled'?
What is the primary purpose of the 'advance statement of gross earnings and traffic handled'?
When should the 'advance statement of gross earnings and traffic handled' be despatched?
When should the 'advance statement of gross earnings and traffic handled' be despatched?
Which type of traffic should be included in the advance statement?
Which type of traffic should be included in the advance statement?
How should the advance statement be prepared?
How should the advance statement be prepared?
What additional traffic is accounted for if the station is a junction with Pakistan Railways?
What additional traffic is accounted for if the station is a junction with Pakistan Railways?
What should be noted about the earnings reported for traffic booked to Pakistan Railways?
What should be noted about the earnings reported for traffic booked to Pakistan Railways?
What must accompany the despatch of the advance statement?
What must accompany the despatch of the advance statement?
What must be shown alongside the earnings for each commodity in the advance statement?
What must be shown alongside the earnings for each commodity in the advance statement?
Who is responsible for ensuring that the lease and licence register is maintained accurately?
Who is responsible for ensuring that the lease and licence register is maintained accurately?
Which document is required from Lessees or Licensees after they receive a lease or license?
Which document is required from Lessees or Licensees after they receive a lease or license?
What should be included in the commodity-wise split of revenue earning goods traffic?
What should be included in the commodity-wise split of revenue earning goods traffic?
What must be inspected concerning the plots leased or licensed?
What must be inspected concerning the plots leased or licensed?
What format should be used for the lease and licence register?
What format should be used for the lease and licence register?
What should be examined to ensure compliance by parties holding plots of land?
What should be examined to ensure compliance by parties holding plots of land?
What is a specific requirement for the Station Master regarding the lease and licence register?
What is a specific requirement for the Station Master regarding the lease and licence register?
What is a necessity for lands leased to outsiders?
What is a necessity for lands leased to outsiders?
What should be posted up-to-date alongside the lease and licence register for easier reference?
What should be posted up-to-date alongside the lease and licence register for easier reference?
What is the method for counting each type of ticket when computing passenger numbers?
What is the method for counting each type of ticket when computing passenger numbers?
What is required to be included in the advance statement regarding outbound traffic?
What is required to be included in the advance statement regarding outbound traffic?
When should the advance statement of gross earnings and traffic handled be compiled?
When should the advance statement of gross earnings and traffic handled be compiled?
What is the attention required for preparing the advance statement?
What is the attention required for preparing the advance statement?
What specific labeling is required for the cover of the advance statement?
What specific labeling is required for the cover of the advance statement?
Which of the following figures should be excluded when computing passenger traffic?
Which of the following figures should be excluded when computing passenger traffic?
In what manner should the figures for goods earnings be presented?
In what manner should the figures for goods earnings be presented?
How should the value of articles remaining unsold at the end of the month be categorized in the records?
How should the value of articles remaining unsold at the end of the month be categorized in the records?
Which process should be used for posting the article register as per the guidelines?
Which process should be used for posting the article register as per the guidelines?
What must the Station Master do on the last day of each month concerning the articles on hand?
What must the Station Master do on the last day of each month concerning the articles on hand?
What should be done with the daily total amount collected from public call telephones?
What should be done with the daily total amount collected from public call telephones?
What is the correct method for preparing the statement of telephone call charges at the end of the month?
What is the correct method for preparing the statement of telephone call charges at the end of the month?
What action should be taken if a copy of the agreement related to an advance intimation is not received in a timely manner?
What action should be taken if a copy of the agreement related to an advance intimation is not received in a timely manner?
What is the responsibility of Station Masters regarding lease fees from lessees or licensees?
What is the responsibility of Station Masters regarding lease fees from lessees or licensees?
What should be reported in cases of encroachment or subletting by the lessee or licensee?
What should be reported in cases of encroachment or subletting by the lessee or licensee?
What is required on the uniforms of licensed porters engaged at railway stations?
What is required on the uniforms of licensed porters engaged at railway stations?
What is the purpose of the monthly statement prepared by Station Masters regarding lease license fees?
What is the purpose of the monthly statement prepared by Station Masters regarding lease license fees?
What color shirts are licensed porters required to wear as part of their uniform?
What color shirts are licensed porters required to wear as part of their uniform?
Which option accurately describes the role of porters in relation to passengers' luggage?
Which option accurately describes the role of porters in relation to passengers' luggage?
What is expected of a Division regarding the reporting of lease license fees when work is decentralized?
What is expected of a Division regarding the reporting of lease license fees when work is decentralized?
What aspect of licensed porters is publicly communicated through time tables and notices?
What aspect of licensed porters is publicly communicated through time tables and notices?
What should be done with the remaining columns in the lease and licence register upon receipt of the agreement copy?
What should be done with the remaining columns in the lease and licence register upon receipt of the agreement copy?
Which statement accurately describes the treatment of excess fares collected?
Which statement accurately describes the treatment of excess fares collected?
What should be included in the passenger statement when soldier tickets are issued?
What should be included in the passenger statement when soldier tickets are issued?
In what scenario are combined tickets issued for two different classes handled?
In what scenario are combined tickets issued for two different classes handled?
When stating excess fares collected, what is included in the figures reported?
When stating excess fares collected, what is included in the figures reported?
In terms of passenger records, what type of passengers should be detailed in column 4?
In terms of passenger records, what type of passengers should be detailed in column 4?
What is the implication when a combined ticket is issued under the same class?
What is the implication when a combined ticket is issued under the same class?
Which type of earnings is specifically excluded from the overall financial statements?
Which type of earnings is specifically excluded from the overall financial statements?
What must be included in the earnings statement regarding 'other coaching traffic'?
What must be included in the earnings statement regarding 'other coaching traffic'?
What is the consequence for unlicensed porters at stations where licensed porters are available?
What is the consequence for unlicensed porters at stations where licensed porters are available?
What should the Station Master ensure regarding the presence of licensed Porters?
What should the Station Master ensure regarding the presence of licensed Porters?
What is required to be issued upon collection of the licence fee and security deposit from licensed Porters?
What is required to be issued upon collection of the licence fee and security deposit from licensed Porters?
What documentation is required when Railway Service Commission application forms and other publications are sent to stations?
What documentation is required when Railway Service Commission application forms and other publications are sent to stations?
Which of the following should be done with the issue note upon receipt of materials at the station?
Which of the following should be done with the issue note upon receipt of materials at the station?
How is the register of licensed porters to be maintained at the stations?
How is the register of licensed porters to be maintained at the stations?
What should happen to one copy of the monthly statement of licence fees collected from licensed Porters?
What should happen to one copy of the monthly statement of licence fees collected from licensed Porters?
What is the nature of the articles sent to stations by the Divisional Office?
What is the nature of the articles sent to stations by the Divisional Office?
What should happen to the second copy of the issue note that accompanies the supply of materials?
What should happen to the second copy of the issue note that accompanies the supply of materials?
Which element is crucial in ensuring the accountability of collected funds from licensed Porters?
Which element is crucial in ensuring the accountability of collected funds from licensed Porters?
Flashcards
Advance Statement of Gross Earnings
Advance Statement of Gross Earnings
A report summarizing station traffic and earnings.
Tri-monthly Period
Tri-monthly Period
A three-month period for reporting traffic.
Originating Traffic
Originating Traffic
Traffic starting from the reporting station.
Reporting Frequency
Reporting Frequency
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Station Reporting
Station Reporting
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Junction Station
Junction Station
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Through Traffic
Through Traffic
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Head 630 earnings
Head 630 earnings
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Outward Consignments
Outward Consignments
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Inward Consignments
Inward Consignments
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Soldier ticket passengers
Soldier ticket passengers
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Rebooked Consignments
Rebooked Consignments
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Passengers without tickets
Passengers without tickets
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Crane charges
Crane charges
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Shunting charges
Shunting charges
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Excess fare tickets
Excess fare tickets
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Siding charges
Siding charges
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Excess fare amounts
Excess fare amounts
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Combined tickets (mail/ordinary)
Combined tickets (mail/ordinary)
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Undercharges
Undercharges
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Overcharges
Overcharges
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Combined ticket's origin
Combined ticket's origin
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Wagon registration fees
Wagon registration fees
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Luggage excess fare
Luggage excess fare
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Other coaching traffic
Other coaching traffic
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Military baggage excess fare
Military baggage excess fare
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Licensed Porter
Licensed Porter
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Porterage Charges
Porterage Charges
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What should be done with unlicensed porters?
What should be done with unlicensed porters?
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How are Porter License Fees Handled?
How are Porter License Fees Handled?
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Maintain a Licensed Porter Register
Maintain a Licensed Porter Register
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Freight earnings by commodity
Freight earnings by commodity
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Comparison of earnings
Comparison of earnings
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Reasons for variations
Reasons for variations
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Commodity-wise revenue
Commodity-wise revenue
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Land lease/license
Land lease/license
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Lease/license agreement
Lease/license agreement
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Lease/license register
Lease/license register
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Proper demarcation
Proper demarcation
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Authorized use only
Authorized use only
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Regular booking
Regular booking
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Advance Earnings Report
Advance Earnings Report
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Passenger Traffic Calculation
Passenger Traffic Calculation
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Traffic Categories
Traffic Categories
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Reporting Deadline
Reporting Deadline
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Outward Traffic
Outward Traffic
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Passenger count for soldier tickets
Passenger count for soldier tickets
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What is included in excess fare?
What is included in excess fare?
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Where are combined ticket details recorded?
Where are combined ticket details recorded?
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Combined tickets & passenger traffic
Combined tickets & passenger traffic
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What is included in the luggage calculation?
What is included in the luggage calculation?
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Where's other coaching traffic recorded?
Where's other coaching traffic recorded?
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How is excess fare amount calculated?
How is excess fare amount calculated?
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Lease/Licence Intimation
Lease/Licence Intimation
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Station Master's Responsibilities
Station Master's Responsibilities
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Encroachment or Subletting
Encroachment or Subletting
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Article Inventory Tracking
Article Inventory Tracking
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Article Register
Article Register
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Telephone Call Charges
Telephone Call Charges
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Monthly Telephone Call Statement
Monthly Telephone Call Statement
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What are porterage charges?
What are porterage charges?
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Unlicensed Porter Operation
Unlicensed Porter Operation
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Porter License Fees
Porter License Fees
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Licensed Porter Register
Licensed Porter Register
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What are Railway Service Commission application forms used for?
What are Railway Service Commission application forms used for?
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How are Railway Service Commission application forms distributed to stations?
How are Railway Service Commission application forms distributed to stations?
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What is an 'issue note' used for?
What is an 'issue note' used for?
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How are the 'issue notes' kept?
How are the 'issue notes' kept?
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What is a monthly statement of licence fee and security deposits?
What is a monthly statement of licence fee and security deposits?
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How is the monthly statement of licence fee and security deposits distributed?
How is the monthly statement of licence fee and security deposits distributed?
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Study Notes
Advance Statement of Gross Earnings and Traffic Handled
- Railway stations must prepare an advance statement of gross earnings and traffic handled for each tri-monthly period (1st-10th, 11th-20th, and 21st-end of month).
- This statement details gross earnings and traffic handled from originating stations, including those at junctions with Pakistan Railways.
- The statement should be prepared accurately and legibly, and sent to the relevant authority.
- Traffic coming from Pakistan Railways to Indian stations is also included.
- Out-agencies are treated as railway stations, and earnings are reported for the Indian Railway share, excluding road transport costs, treating them as local or through based on the servicing station.
- Earnings of flag stations (without separate balance sheets) are included in the depot station's statement.
- A copy of the statement must be retained for station records.
- Statements are compared with the previous year’s figures to find out reasons for significant variations (abnormal variations).
- Reasons for variations should be clearly documented, offering specific explanations instead of vague comments.
Filling the Advance Statement (by Station Staff)
- Crucial return requiring careful and legible preparation.
- Tri-monthly periods (1st-10th, 11th-20th, 21st-end) are used.
- Special cover with "Advance Statement of Gross Earnings and Traffic Handled" superscription is used for transmission.
- The office copy is examined for accuracy.
- Both local outgoing and through outgoing traffic are included in calculations.
Passenger Traffic (Table I)
- Child tickets count as one passenger; return tickets as two; monthly as 150, quarterly as 150.
- Round-trip and tour tickets count as single journeys.
- Military and ordinary traffic are included in calculations.
- Passengers without tickets and excess-fare tickets are excluded.
- Amounts for excess fares are included.
- The figures for excess fares include those for extending journeys or differences in fares between classes.
Other Coaching Traffic (Table II)
- Luggage, including military baggage, includes excess charges collected by ticket collectors and inspectors.
- "To-pay" parcels exclude paid charges on rebooked parcels.
- Penalties for irregular travel are included.
- Miscellaneous coaching revenue (excluding items 1-7) is included, such as platform ticket charges, berth/seat reservations, and retiring room fees.
- Undercharges and refunds of overcharges are included.
Goods Traffic (Table III)
- Goods traffic figures include rebooked consignments.
- Payable freight charges, not paid-on charges, are included.
- Demurrage for wharfage and storage is included.
- Miscellaneous goods earnings are included(crane charges, shunting charges, etc).
Sundry Other Earnings (Table IV)
- Includes miscellaneous earnings beyond telegraph earnings (rent on buildings and land, proceeds from unclaimed and damaged goods, excess cash interest, etc.).
- Unrefundable amounts excluded.
Lease and Licence
- Standard size plots of land and buildings are leased or licensed to outsiders for railway-related purposes.
- A written agreement detailing the purpose is required, and a copy is provided to the Station master by the Divisional office.
Accountal of Railway Recruitment Board and Other Publications
- Railway Board application forms, etc., are sent in sealed packets.
- An issue note details these articles.
- Station records and balance sheets should reflect the article values and quantities.
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Description
Test your knowledge on the preparation of the advance statement of gross earnings and traffic handled by railway stations. This quiz covers the procedures, requirements, and financial implications of the statement, including traffic from Pakistan Railways and earnings of flag stations. Understand the importance of accurate reporting and its comparison with previous statistics.