Railway Earnings Statement Quiz

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Questions and Answers

What is the requirement regarding the presence of licensed Porters at stations?

They must be present at all times regardless of train schedules.

They can operate even if unlicensed Porters are available.

Their presence is optional based on station policy.

They should be present during all trains carrying passengers. (correct)

What should be done with the licence fee and security deposit collected from licensed Porters?

They are not subject to any accountability measures.

They must be recorded as 'Miscellaneous receipts' in the financial ledger. (correct)

They should be deposited in the personal accounts of the Station Masters.

They should be returned to the license holders upon request.

What documentation should accompany the supply of Railway Service Commission application forms and other publications to the stations?

A standard billing statement for items sold.

A confirmation letter from the Station Master.

An issue note in the pro-forma format. (correct)

A list of all previous supplies sent to the station.

How should the issued articles be matched upon receipt at the station?

By matching them with the issue note received in duplicate. Signup and view all the answers

What is the procedure for recording the month in which issued articles are accounted?

It must be recorded on the issue note returned to the Divisional Office. Signup and view all the answers

What should be included in column No. 4?

The number of passengers traveling without tickets Signup and view all the answers

Which of the following should NOT be included in the statement regarding excess fare tickets?

Tickets issued for passengers traveling without tickets Signup and view all the answers

Where should the figures relating to other coaching traffic be posted?

In the 'advance statement of gross earnings and traffic handled' Signup and view all the answers

What should be captured against the higher class in the excess fares statement?

The excess fare collected as the difference of fares Signup and view all the answers

Which of the following is included in the excess fare statement?

Excess fare collected for ticket class differences Signup and view all the answers

What should NOT be included in the excess fare collection figures?

Penalties imposed on irregular travelers Signup and view all the answers

Which of the following best describes what happens when a combined ticket is issued?

The particulars must be shown against the originating class Signup and view all the answers

In relation to luggage including military baggage, what should be included?

Excess fare on unbooked luggage Signup and view all the answers

What is the role of Travelling Ticket Examiners regarding excess fares?

They remit collected cash at the station Signup and view all the answers

Which types of consignments are included in the calculation of head demurrage, wharfage, and storage?

Outward, inward, and rebooked consignments Signup and view all the answers

What items fall under miscellaneous goods earnings as per the provided content?

Crane charges, shunting charges, and siding charges Signup and view all the answers

What should be included at the time of delivery of goods according to the guidelines?

Undercharges detected Signup and view all the answers

What should NOT be included in the financial statements regarding sundry other earnings?

Refundable deposits Signup and view all the answers

Where should the amount pertaining to 'sundry other earnings' be recorded?

In Part IV of the advance statement Signup and view all the answers

Which of the following items is NOT listed as a sundry earning?

Crane charges collected from vendors Signup and view all the answers

What is a requirement for the total amount of parts in the earnings statement?

Total must be recorded in Part V Signup and view all the answers

Which of the following does NOT belong to sundry earnings creditable to Abstract 'Z'?

Sundry goods sales Signup and view all the answers

Which of the following types of charges are NOT included in the miscellaneous earnings?

Telegraph earnings Signup and view all the answers

What type of fees is explicitly mentioned as included in the sundry other earnings?

Platform vendors' fees Signup and view all the answers

What is the primary purpose of the 'advance statement of gross earnings and traffic handled'?

To monitor railway traffic trends. Signup and view all the answers

When should the 'advance statement of gross earnings and traffic handled' be despatched?

On the day following the close of each tri-monthly period. Signup and view all the answers

Which type of traffic should be included in the advance statement?

Traffic originating from the station, both paid and to-pay. Signup and view all the answers

How should the advance statement be prepared?

Carefully, and written legibly and neatly. Signup and view all the answers

What additional traffic is accounted for if the station is a junction with Pakistan Railways?

Traffic coming from Pakistan Railways that passes into Indian territory. Signup and view all the answers

What should be noted about the earnings reported for traffic booked to Pakistan Railways?

The Indian Railways' share of earnings should be accounted for. Signup and view all the answers

What must accompany the despatch of the advance statement?

A special cover superscripted with the statement title. Signup and view all the answers

What must be shown alongside the earnings for each commodity in the advance statement?

Causes of variations for individual commodities Signup and view all the answers

Who is responsible for ensuring that the lease and licence register is maintained accurately?

Station Master Signup and view all the answers

Which document is required from Lessees or Licensees after they receive a lease or license?

An agreement detailing the purpose Signup and view all the answers

What should be included in the commodity-wise split of revenue earning goods traffic?

Details for individual commodities Signup and view all the answers

What must be inspected concerning the plots leased or licensed?

Demarcation and authorized use Signup and view all the answers

What format should be used for the lease and licence register?

Form Com.|V-3 Signup and view all the answers

What should be examined to ensure compliance by parties holding plots of land?

Regular booking of consignments Signup and view all the answers

What is a specific requirement for the Station Master regarding the lease and licence register?

Ensure up-to-date information posting Signup and view all the answers

What is a necessity for lands leased to outsiders?

An agreement indicating the purpose Signup and view all the answers

What should be posted up-to-date alongside the lease and licence register for easier reference?

Index to the register Signup and view all the answers

What is the method for counting each type of ticket when computing passenger numbers?

Monthly season tickets count as 150 passengers. Signup and view all the answers

What is required to be included in the advance statement regarding outbound traffic?

Both local outward and through traffic outward should be included. Signup and view all the answers

When should the advance statement of gross earnings and traffic handled be compiled?

For each tri-monthly period. Signup and view all the answers

What is the attention required for preparing the advance statement?

It should be prepared carefully and legibly. Signup and view all the answers

What specific labeling is required for the cover of the advance statement?

Advance returns of Gross earnings and traffic handled Signup and view all the answers

Which of the following figures should be excluded when computing passenger traffic?

Passengers traveling on unpaid tickets Signup and view all the answers

In what manner should the figures for goods earnings be presented?

In a table format distinct from passenger traffic. Signup and view all the answers

How should the value of articles remaining unsold at the end of the month be categorized in the records?

Registered under separate heads as 'outstanding' Signup and view all the answers

Which process should be used for posting the article register as per the guidelines?

Post in duplicate using the carbon process Signup and view all the answers

What must the Station Master do on the last day of each month concerning the articles on hand?

Personally count and record the items with a dated signature Signup and view all the answers

What should be done with the daily total amount collected from public call telephones?

Account for it in the cash book under 'Telephone calls' Signup and view all the answers

What is the correct method for preparing the statement of telephone call charges at the end of the month?

Prepare in duplicate using a specific pro forma Signup and view all the answers

What action should be taken if a copy of the agreement related to an advance intimation is not received in a timely manner?

Call for the copy from the Head Quarters Divisional Office. Signup and view all the answers

What is the responsibility of Station Masters regarding lease fees from lessees or licensees?

To ensure that lease fees are collected and accounted accurately. Signup and view all the answers

What should be reported in cases of encroachment or subletting by the lessee or licensee?

To the Divisional Commercial Superintendent and a copy sent to the Chief Commercial Superintendent as needed. Signup and view all the answers

What is required on the uniforms of licensed porters engaged at railway stations?

Identification with the license number prominently displayed. Signup and view all the answers

What is the purpose of the monthly statement prepared by Station Masters regarding lease license fees?

To submit details to the Divisional Commercial Superintendent and the Traffic Accounts Office. Signup and view all the answers

What color shirts are licensed porters required to wear as part of their uniform?

Shirts in the prescribed color indicated by regulations. Signup and view all the answers

Which option accurately describes the role of porters in relation to passengers' luggage?

To carry passengers' luggage within station limits for a fee. Signup and view all the answers

What is expected of a Division regarding the reporting of lease license fees when work is decentralized?

The statement should be sent to Divisional Accounts Office instead of Traffic Accounts Office. Signup and view all the answers

What aspect of licensed porters is publicly communicated through time tables and notices?

The prescribed porterage charges applicable. Signup and view all the answers

What should be done with the remaining columns in the lease and licence register upon receipt of the agreement copy?

Complete the remaining entries accurately based on the agreement. Signup and view all the answers

Which statement accurately describes the treatment of excess fares collected?

Excess fares include amounts collected for unbooked luggage presented by Ticket Collectors. Signup and view all the answers

What should be included in the passenger statement when soldier tickets are issued?

The total number of passengers traveling, regardless of ticket status. Signup and view all the answers

In what scenario are combined tickets issued for two different classes handled?

Details of the combined ticket must be reported under the class in which the traffic originates. Signup and view all the answers

When stating excess fares collected, what is included in the figures reported?

Total collected excess fares regardless of where they were gathered. Signup and view all the answers

In terms of passenger records, what type of passengers should be detailed in column 4?

Passengers traveling without tickets or exercise receipts. Signup and view all the answers

What is the implication when a combined ticket is issued under the same class?

The entirety of the combined ticket data should be listed under the originating class. Signup and view all the answers

Which type of earnings is specifically excluded from the overall financial statements?

Fines for unchecked or irregular ticket validations. Signup and view all the answers

What must be included in the earnings statement regarding 'other coaching traffic'?

All amounts collected as part of other traffic records and cashbooks. Signup and view all the answers

What is the consequence for unlicensed porters at stations where licensed porters are available?

They should not be allowed to operate. Signup and view all the answers

What should the Station Master ensure regarding the presence of licensed Porters?

They are identifiable by their uniforms and badges. Signup and view all the answers

What is required to be issued upon collection of the licence fee and security deposit from licensed Porters?

A money receipt. Signup and view all the answers

What documentation is required when Railway Service Commission application forms and other publications are sent to stations?

An issue note in a specific format. Signup and view all the answers

Which of the following should be done with the issue note upon receipt of materials at the station?

Account for the month of articles received. Signup and view all the answers

How is the register of licensed porters to be maintained at the stations?

Filled out in accordance with a specified pro forma. Signup and view all the answers

What should happen to one copy of the monthly statement of licence fees collected from licensed Porters?

It must be returned to the Divisional Office. Signup and view all the answers

What is the nature of the articles sent to stations by the Divisional Office?

They are exclusively free service items. Signup and view all the answers

What should happen to the second copy of the issue note that accompanies the supply of materials?

It should be kept in records for future reference. Signup and view all the answers

Which element is crucial in ensuring the accountability of collected funds from licensed Porters?

Issuance of receipts and recordkeeping. Signup and view all the answers

Study Notes

Advance Statement of Gross Earnings and Traffic Handled

Railway stations must prepare an advance statement of gross earnings and traffic handled for each tri-monthly period (1st-10th, 11th-20th, and 21st-end of month).
This statement details gross earnings and traffic handled from originating stations, including those at junctions with Pakistan Railways.
The statement should be prepared accurately and legibly, and sent to the relevant authority.
Traffic coming from Pakistan Railways to Indian stations is also included.
Out-agencies are treated as railway stations, and earnings are reported for the Indian Railway share, excluding road transport costs, treating them as local or through based on the servicing station.
Earnings of flag stations (without separate balance sheets) are included in the depot station's statement.
A copy of the statement must be retained for station records.
Statements are compared with the previous year’s figures to find out reasons for significant variations (abnormal variations).
Reasons for variations should be clearly documented, offering specific explanations instead of vague comments.

Filling the Advance Statement (by Station Staff)

Crucial return requiring careful and legible preparation.
Tri-monthly periods (1st-10th, 11th-20th, 21st-end) are used.
Special cover with "Advance Statement of Gross Earnings and Traffic Handled" superscription is used for transmission.
The office copy is examined for accuracy.
Both local outgoing and through outgoing traffic are included in calculations.

Passenger Traffic (Table I)

Child tickets count as one passenger; return tickets as two; monthly as 150, quarterly as 150.
Round-trip and tour tickets count as single journeys.
Military and ordinary traffic are included in calculations.
Passengers without tickets and excess-fare tickets are excluded.
Amounts for excess fares are included.
The figures for excess fares include those for extending journeys or differences in fares between classes.

Other Coaching Traffic (Table II)

Luggage, including military baggage, includes excess charges collected by ticket collectors and inspectors.
"To-pay" parcels exclude paid charges on rebooked parcels.
Penalties for irregular travel are included.
Miscellaneous coaching revenue (excluding items 1-7) is included, such as platform ticket charges, berth/seat reservations, and retiring room fees.
Undercharges and refunds of overcharges are included.

Goods Traffic (Table III)

Goods traffic figures include rebooked consignments.
Payable freight charges, not paid-on charges, are included.
Demurrage for wharfage and storage is included.
Miscellaneous goods earnings are included(crane charges, shunting charges, etc).

Sundry Other Earnings (Table IV)

Includes miscellaneous earnings beyond telegraph earnings (rent on buildings and land, proceeds from unclaimed and damaged goods, excess cash interest, etc.).
Unrefundable amounts excluded.

Lease and Licence

Standard size plots of land and buildings are leased or licensed to outsiders for railway-related purposes.
A written agreement detailing the purpose is required, and a copy is provided to the Station master by the Divisional office.

Accountal of Railway Recruitment Board and Other Publications

Railway Board application forms, etc., are sent in sealed packets.
An issue note details these articles.
Station records and balance sheets should reflect the article values and quantities.

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Description

Test your knowledge on the preparation of the advance statement of gross earnings and traffic handled by railway stations. This quiz covers the procedures, requirements, and financial implications of the statement, including traffic from Pakistan Railways and earnings of flag stations. Understand the importance of accurate reporting and its comparison with previous statistics.