RA 9470 LOGO Records Schedule Quiz

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What is the primary method of disposing of valueless records according to the text?

Burying/Landfill

Sale

Transfer to non-current records

Shredding (correct)

What form must be submitted to NAP to request the disposal of records?

Form 3 (correct)

Form 1

Form 4

Form 2

Who is responsible for determining if records are non-record materials that can be disposed of?

An external records management consultant

The agency that owns the records

The employees who use the records

NAP shall solely determine and declare (correct)

What is the purpose of transferring non-current records according to the text?

To preserve the records for research or archival value Signup and view all the answers

Where are temporary non-current records transferred to according to the text?

To the Records Center Signup and view all the answers

What is the final step in the disposal of valueless records according to the procedures outlined in the text?

Issue Certificate of Disposal Signup and view all the answers

What is the first phase in the Records Life Cycle?

Creation Signup and view all the answers

Which of the following is NOT one of the Records Management Processes listed in the image?

Retrieval and Dissemination Signup and view all the answers

What is the purpose of the Inactive or Non-current Phase in the Records Life Cycle?

Temporary records are infrequently required in connection with current activities. Signup and view all the answers

What is the purpose of the Maintenance of Records process?

To manage the creation and capture of all types of records. Signup and view all the answers

According to the image, what happens to permanent records during the Inactive or Non-current Phase?

They are transferred to the Archives. Signup and view all the answers

Which of the following activities is NOT listed under the Maintenance of Records process?

Appraisal Signup and view all the answers

What is the main purpose of a records inventory?

To describe the types of records maintained by an organization Signup and view all the answers

Which term is used to describe the process of assessing records and determining which ones are to be kept permanently?

Appraisal Signup and view all the answers

What type of records are usually identified for transfer to an archive?

Permanent records Signup and view all the answers

In records scheduling, what does the Retention Period refer to?

The predetermined length of time a record should be retained Signup and view all the answers

What is the primary function of a Records Disposition Schedule (RDS)?

To provide mandatory instructions for dealing with obsolete records Signup and view all the answers

What is the purpose of identifying vital records in a records inventory?

To ensure that critical documents are protected and accessible in emergencies Signup and view all the answers

What is the responsibility of the Records Officer/Custodian if the records have no approved retention period?

The Records Officer/Custodian shall make an appropriate proposal to the NAP about the suggested retention period. Signup and view all the answers

What is the purpose of the Records Management Improvement Committee (RMIC)?

To serve as an advisory body on records management and archives activities, focusing on records inventory and appraisal, formulation of records disposition schedule, transfer and disposal of records. Signup and view all the answers

What is the purpose of the 'Remarks' section in the Records Inventory Form?

To provide a brief description/explanation/history of the records series indicated in the inventory if not found in the Agency RDS/GRDS. Signup and view all the answers

What is the purpose of the Records Registry and Inventory component of the Records Management Program?

To identify and list all records created, received, and maintained by an organization. Signup and view all the answers

What is the purpose of the Records Center component of the Records Management Program?

To provide a centralized location for the storage, protection, and controlled access of inactive records. Signup and view all the answers

What is the purpose of the Records Disposition Schedule component of the Records Management Program?

To determine the length of time records should be retained and when they should be transferred or destroyed. Signup and view all the answers

What does the acronym 'NAP' stand for?

National Archives of the Philippines Signup and view all the answers

What is the purpose of record registration?

To provide evidence that a record is created or captured in a records system Signup and view all the answers

Which of the following is NOT a type of utility value mentioned in the text?

Tertiary Signup and view all the answers

What is the process of documenting the movements and use of records called?

Tracking Signup and view all the answers

What should be the aim when assessing the need to create/capture records?

To identify and assess the requirements for records that provide evidence and information for operational use and collective memory Signup and view all the answers

What does the acronym 'GRDS' stand for?

General Records Disposition Schedule Signup and view all the answers

Which of the following is NOT mentioned as a type of restricted access record in the text?

Proprietary information Signup and view all the answers

What should storage conditions and handling processes be designed to protect records from?

Unauthorized access or loss, and from theft and disaster Signup and view all the answers

What is the purpose of an inventory, according to the text?

To conduct a descriptive listing of all records created, received and maintained by an organizational unit Signup and view all the answers

What is the purpose of appraisal and disposition?

To study records, their relationships and contents, to determine their time and utility values Signup and view all the answers