Podcast
Questions and Answers
Who is responsible for certifying the necessity and legality of charges to the budget under his/her supervision?
Who is responsible for certifying the necessity and legality of charges to the budget under his/her supervision?
Which document is NOT listed as a valid claim document to support the incurrence of obligations?
Which document is NOT listed as a valid claim document to support the incurrence of obligations?
Where should the original amount of obligation, actual amount paid, and remaining payable be recorded?
Where should the original amount of obligation, actual amount paid, and remaining payable be recorded?
Who is responsible for certifying the availability of allotment to duly obligate it?
Who is responsible for certifying the availability of allotment to duly obligate it?
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What document is used to adjust an obligation incurred after processing by the Accounting Division/Unit?
What document is used to adjust an obligation incurred after processing by the Accounting Division/Unit?
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Where is the incurrence of obligations detailed through a prepared document called ORS?
Where is the incurrence of obligations detailed through a prepared document called ORS?
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Who is responsible for maintaining a subsidiary record to monitor a particular obligation?
Who is responsible for maintaining a subsidiary record to monitor a particular obligation?
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What is used to certify that an obligation is duly obligated through signing in Section B of the ORS?
What is used to certify that an obligation is duly obligated through signing in Section B of the ORS?
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What is used to process the adjustments for an obligation incurred after claim processing by the Accounting Division/Unit?
What is used to process the adjustments for an obligation incurred after claim processing by the Accounting Division/Unit?
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What should be certified by signing in Section A of the ORS?
What should be certified by signing in Section A of the ORS?
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Study Notes
Incurrence of Obligations
- A national agency incurs an obligation after receiving its allotment and appropriations.
- The incurrence of obligations is made through the issuance of Obligations Request and Status (ORS).
Preparation of Obligations Request and Status (ORS)
- The ORS is prepared by the requesting/originating office.
- The preparation of ORS is supported by valid claim documents such as:
- Disbursement Vouchers (DV)
- Payrolls
- Purchase orders (PO)
- Job orders (JO)
- Itinerary of travel
- Others
Certification and Signing of ORS
- The head of the requesting/originating office or authorized representative certifies in Section A of the ORS:
- Necessity and legality of charges to the budget
- Validity, propriety, and legality of supporting documents (SDs)
- The head of the budget division/unit certifies in Section B of the ORS:
- Availability of allotment
- Obligation of allotment
Record Maintenance and Adjustments
- A subsidiary record is maintained by the budget division/unit in Section C of the ORS to monitor a particular obligation.
- The record contains:
- Original amount of obligation
- Actual amount paid
- Remaining payable
- Adjustment of an obligation incurred after processing of the claim is made using the Notice of Obligation Request and Status Adjustment (NORSA).
- The NORSA is forwarded by the Accounting Division/Unit to the Budget Division/Unit for adjustments in the RAOD.
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Description
Test your knowledge on the process of incurring obligations in public financial management, including the preparation of Obligations Request and Status (ORS) supported by various claim documents such as Disbursement Vouchers, payrolls, purchase orders, and job orders.
