30 Questions
What is the purpose of the Evaluation Committee?
To ensure a thorough evaluation process and final decision
Who is responsible for reviewing the User Department's submission of Evaluation Criteria?
SCM
How many persons should the Evaluation Committee consist of?
Minimum of five (5) persons
What is the role of the relevant Tenders Committee?
Consider and approve the evaluation criteria and Evaluation Committee membership
Who is responsible for producing the Evaluation Criteria in alignment with RFP/ITT documents?
User Department
What is the objective related to the creation of an evaluation audit trail and supporting documentation?
To support the evaluation process and final decision
What does SCM stand for in this context?
Supply Chain Management
What is the responsible party for ensuring tender opening takes place immediately following the deadline?
SCM (N-4/5)
Who is responsible for analyzing technical bids and presenting the report to the appropriate Tenders Committee for consideration and approval?
Evaluation Committee
What document is sent to the User Department for implementation after approval by the Tenders Committee?
Extract
Who provides feedback to the unsuccessful tenderers?
Supply Chain Team
When should the timeliness of the Tender Evaluation be measured?
$2$ weeks after tender closing
Who is responsible for reviewing and validating the draft response from SCM before sending it to the bidder(s)?
Legal
What should be done if there are complaints or requests for clarification from tenderers prior to submission of bids?
Invite all prospective bidders for a general clarification meeting
What should be done with financial proposals at the stage of opening technical proposals?
Financial proposals shall not be opened but kept and stored securely until they are opened at the time and manner specified in the Instruction to Consultants.
Who prepares a draft response and forwards it to Legal for review and validation after submission of bids from tenderers?
SCM (N-4/5)
What is the minimum period for which tender bids must be valid?
60 days
When are technical and financial proposals evaluated?
After the tender submission deadline
What happens if tenders are submitted late?
They are opened immediately
Who chairs the Evaluation Sub-Committee formed before the opening of tenders?
Secretary of the Tenders Committee
What is the role of the Evaluation Sub-Committee in the tender process?
Meeting to familiarize with evaluation procedures
What is allowed regarding solicitation between procuring entity and bidder in RFQ process?
No solicitation allowed at any stage
What factor carries greater weight for construction supervision and implementation services?
Quality of key staff
What is the minimum requirement for the number of sub-criteria in the evaluation process to avoid a mechanical evaluation?
15 sub-criteria
When are the commercial tenders of vendors who meet the minimum technical evaluation score opened?
One week after approval
Under what conditions may tenders be rejected?
If they are not valid for the required period
When can a repeat procurement be applied for recently tendered, satisfactorily executed goods/services?
Once within two years
What is the purpose of a tender security?
To ensure suppliers' commitment to maintaining the tender's validity
What action should unsuccessful tenderers take to receive debriefing?
Request debriefing upon approval and email delivery confirmation
Study Notes
- The text outlines the methodology and procedures for evaluating tenders and selecting suppliers by NNPC Limited.
- Sub-criteria for evaluation may include innovation and relevance of detail, with a minimum number of sub-criteria to avoid a mechanical evaluation process.
- After the technical evaluation, vendors who meet the minimum score have their commercial tenders opened one week after approval.
- Unsuccessful tenderers must be debriefed upon request, with approval, email delivery confirmation, and monitoring to ensure receipt.
- Tenders must remain valid for the specified period to allow time for evaluation and approval.
- Tenders may be rejected if they are not valid for the required period or if suppliers refuse to extend validity without losing their tender security.
- Tenders may be accepted regardless of the lowest cost if NNPC can provide justification.
- A repeat procurement can be applied once within two years for recently tendered, satisfactorily executed goods/services.
- A tender security may be required for procurements over a certain threshold, issued by a reputable bank, and in the format prescribed in the tender documents.
- Tender security requirements may only relate to bid withdrawal/modification or failure to sign the procurement contract.
- NNPC shall return the bid security document upon tender expiry, contract entry into force, procurement termination, or bid withdrawal before the deadline.
- Bidders should direct all queries and complaints to [email protected].
Learn about the methodology and work plan evaluation criteria commonly used in proposals, including sub-criteria such as innovation and relevance of detail, as well as criteria for evaluating key staff qualifications and experience.
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