Podcast
Questions and Answers
Effective project management requires skills in planning, communication, delivering results, monitoring risks, and managing ______.
Effective project management requires skills in planning, communication, delivering results, monitoring risks, and managing ______.
resources
The construction of the intercontinental railroad in the late 19th century exemplifies early project management, even though these methodologies were not well ______.
The construction of the intercontinental railroad in the late 19th century exemplifies early project management, even though these methodologies were not well ______.
documented
[Blank] Management, developed by Frederick Taylor in the early 20th century, aimed to improve industrial processes through efficiency and optimization.
[Blank] Management, developed by Frederick Taylor in the early 20th century, aimed to improve industrial processes through efficiency and optimization.
Scientific
Henry Gantt's bar-chart approach was created to illustrate timing of project tasks and ______.
Henry Gantt's bar-chart approach was created to illustrate timing of project tasks and ______.
CPM and PERT methodologies consider task sequences, task dependencies and the concept of the ______ path.
CPM and PERT methodologies consider task sequences, task dependencies and the concept of the ______ path.
The Project Management Institute, also known as ______, was founded to set standards for the practice of project management.
The Project Management Institute, also known as ______, was founded to set standards for the practice of project management.
The Project Management Body of Knowledge, or ______, is a comprehensive guide that outlines best practices in the project management field.
The Project Management Body of Knowledge, or ______, is a comprehensive guide that outlines best practices in the project management field.
Project management can be applied to many different ______, demonstrating its versatility and widespread relevance.
Project management can be applied to many different ______, demonstrating its versatility and widespread relevance.
The phased approach, also known as the ______ approach, involves dividing a project into sequential stages, with each phase completed before moving on to the next.
The phased approach, also known as the ______ approach, involves dividing a project into sequential stages, with each phase completed before moving on to the next.
Integrating projects into ______ and ______ allows for better alignment with organizational goals and strategic objectives.
Integrating projects into ______ and ______ allows for better alignment with organizational goals and strategic objectives.
A project is a temporary endeavor undertaken to create a unique product, service, or ______.
A project is a temporary endeavor undertaken to create a unique product, service, or ______.
Project ______ is achieved when the project is completed on time, within budget, and delivers the promised scope, ultimately leading to a satisfied customer.
Project ______ is achieved when the project is completed on time, within budget, and delivers the promised scope, ultimately leading to a satisfied customer.
[Blank], scope, and cost form the triple constraint in project management, highlighting the interconnectedness of these factors and the need to manage them effectively.
[Blank], scope, and cost form the triple constraint in project management, highlighting the interconnectedness of these factors and the need to manage them effectively.
Effective communication, influence, and leadership are essential ______ skills that project managers need to effectively manage teams and stakeholders.
Effective communication, influence, and leadership are essential ______ skills that project managers need to effectively manage teams and stakeholders.
Project Integration Management ensures that processes run efficiently and meet predefined goals by coordinating all elements of a project, including tasks, resources, and ______.
Project Integration Management ensures that processes run efficiently and meet predefined goals by coordinating all elements of a project, including tasks, resources, and ______.
During the Project ______ phase, the project's vision and goals are established, and stakeholder approval is secured through defined project objectives.
During the Project ______ phase, the project's vision and goals are established, and stakeholder approval is secured through defined project objectives.
The Project ______ phase involves implementing the project plan, engaging stakeholders, communicating progress, and ensuring quality assurance and team development.
The Project ______ phase involves implementing the project plan, engaging stakeholders, communicating progress, and ensuring quality assurance and team development.
Monitoring project ______ involves supervising project progress and comparing it against the original plan to identify any deviations or issues that need to be addressed.
Monitoring project ______ involves supervising project progress and comparing it against the original plan to identify any deviations or issues that need to be addressed.
Formally closing out the project, archiving records, and documenting lessons learned are key activities performed during the Project ______ phase.
Formally closing out the project, archiving records, and documenting lessons learned are key activities performed during the Project ______ phase.
Creating a Project ______ is the first step in Project Integration Management, establishing the foundation for the project and authorizing its initiation.
Creating a Project ______ is the first step in Project Integration Management, establishing the foundation for the project and authorizing its initiation.
Flashcards
Project Management Skills
Project Management Skills
The ability to plan, communicate, deliver results, monitor risks, and manage resources.
Sectors Using Project Management
Sectors Using Project Management
Business owners, construction, engineering, finance, IT.
Key Project Management Activities
Key Project Management Activities
Planning, communication, risk assessment, resource allocation, task management.
Frederick Taylor's Contribution
Frederick Taylor's Contribution
Scientific Management focused on optimizing industrial processes through analysis.
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Gantt Chart
Gantt Chart
A bar-chart visualizing project tasks and their timelines/progress.
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Project Management
Project Management
A specialized skillset applicable across various industries, focusing on planning, executing, and closing projects efficiently.
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PMI
PMI
An organization founded to set standards and provide resources for project management professionals.
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PMBOK
PMBOK
A collection of processes and knowledge areas accepted as best practice for project management.
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Project Definition
Project Definition
A temporary endeavor undertaken to create a unique product, service, or result.
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Project Success
Project Success
Meeting project goals (scope, time, cost) while ensuring client satisfaction.
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Project Constraints
Project Constraints
Limitations impacting project execution; typically time, scope, and cost.
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Project Management Expertise
Project Management Expertise
Proficiency in application knowledge, industry dynamics, technical skills and managerial roles.
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Project Environment
Project Environment
The cultural, social, political, international, and physical factors around a project.
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Management Skills
Management Skills
Skills in communication, leadership, negotiation, and problem-solving.
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Project Integration Management
Project Integration Management
Coordinating all project elements to ensure efficient progress and goal achievement.
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Project Initiation
Project Initiation
Establishing project vision, goals, and gaining approval.
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Project Planning
Project Planning
Setting up project infrastructure and documenting details.
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Project Execution
Project Execution
Implementing the project plan and engaging stakeholders.
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Project Performance
Project Performance
Supervising project progress and comparing it against the plan.
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Project Closure
Project Closure
Formally closing out the project and archiving records.
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- Project management is a crucial activity across various careers and industries.
- Project management skills are applicable to endeavors ranging from individual tasks to large-scale collaborations.
Project Management Skills
- Planning
- Communication
- Delivering results
- Monitoring risks
- Managing resources
Industry Sectors Using Project Management
- Agriculture and Natural Resources
- Arts, Media and Entertainment
- Building Trades and Construction
- Energy and Utilities
- Engineering and Design
- Fashion
- Finance
- Health and Human Services
- Hospitality, Tourism and Recreation
- Manufacturing and Product Development
- Education
- Public Services
- Retail and Wholesale Trade
- Transportation
- Information Technology
- Business owners
History of Project Management
- Early project methodologies are not well-documented but evident in ancient projects such as the pyramids and Stonehenge.
- Late 19th century saw construction of intercontinental railroads, marking large project undertakings.
- Early 20th century: Frederick Taylor developed Scientific Management; Henry Gantt introduced bar charts for project task timing.
- Mid-20th century: CPM and PERT methodologies highlighted task sequences, dependencies, and critical paths.
- Project Management Institute (PMI) was founded, leading to the creation of the Project Management Body of Knowledge (PMBOK).
- Today: Growing recognition of project management skills across industries, with certifications like PMP and CAPM.
- The PMBOK is in its 5th edition, with variations in methodologies including phased (waterfall) and agile methods.
- Integrating projects into portfolios and programs is increasingly important.
Project Definition
- A project is a unique, time-limited endeavor that concludes upon achieving its objectives or abandonment.
- Uniqueness can stem from a completely new product/service, creation of a new process, or novelty to the team.
- Time limits may be defined by start/end dates or achievement of a specific objective.
Project Success
- Project success is measured by a satisfied customer
- It was traditionally measured by being on time, within budget, and delivering the promised scope.
Project Constraints
- Key project constraints include cost, scope, quality, risk, resources, and time.
- These constraints are often grouped into time, scope, and cost, known as the triple constraint.
Project Management Expertise
- Relies on application knowledge, industry understanding, technical and managerial skills.
- Project environment encompasses cultural, social, political, international, and physical factors.
Management Knowledge and Skills
- Critical interpersonal skills include communication, influence, leadership, motivation, negotiation, and problem-solving.
Project Management Standards
- Organizations like PMI and IPMA offer professional standards and certifications (e.g., CAPM, PMP).
Project Integration Management (PIM)
- PIM coordinates all project elements to ensure efficient processes and goal achievement.
- PIM is necessary when there are interactions between teams or competing project objectives.
- Example: Ensuring data from the sales team is properly handed off to the marketing team for stakeholders reports.
Project Management Phases
- Project Initiation: defines the overall vision, goals, and secures stakeholder approval with a project charter and stakeholder register.
- Project Planning: Sets up project infrastructure and documentation
- Project Execution: involves implementing the project plan, active stakeholder engagement and communication, assurance of quality, and team development
- Project Performance: entails supervising project progress and evaluation against the original project plan
- Project Closure: ensures formal project closeout, archiving of records, and recording lessons learned for future projects
Steps of Project Integration Management
- Create a Project Charter
- Develop Project Management Plan
- Direct and Manage Project Work
- Manage Project Knowledge
- Monitor and Control Project Work
- Perform Integrated Change Control
- Close out Project
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