FPM Week 5 - Scope Management
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Questions and Answers

What is the first step in scope management?

  • Stakeholder identification
  • Collecting requirements (correct)
  • Work Breakdown Structure (WBS)
  • Developing the project charter

Which of the following is included in the product scope?

  • Budget estimates
  • Stakeholder analysis
  • Project schedule
  • Features and functions of the product (correct)

What tool is often used to collect requirements by generating multiple ideas?

  • Brainstorming (correct)
  • Benchmarking
  • Focus groups
  • Prototyping

Which of the following tools involves one-on-one discussions with stakeholders to gather project requirements?

<p>Interviews (C)</p> Signup and view all the answers

What is the purpose of a Work Breakdown Structure (WBS)?

<p>To define the total scope of the project in a deliverable-oriented hierarchy (D)</p> Signup and view all the answers

In what phase of a project is a Work Breakdown Structure (WBS) developed?

<p>Project Planning (C)</p> Signup and view all the answers

Which method classifies a large number of ideas into groups for review and analysis?

<p>Affinity diagrams (B)</p> Signup and view all the answers

Which technique is commonly used to identify best practices and set standards based on other projects?

<p>Benchmarking (D)</p> Signup and view all the answers

What is a key function of a Product Backlog in Agile projects?

<p>It is a prioritized list of tasks and features for development (B)</p> Signup and view all the answers

In Agile, how are user stories related to features?

<p>User stories are subsets of features (B)</p> Signup and view all the answers

Which of the following is an example of a high-level project requirement?

<p>General business needs for the project (D)</p> Signup and view all the answers

What is the primary purpose of the Requirements Traceability Matrix (RTM)?

<p>To link project requirements to deliverables (A)</p> Signup and view all the answers

Which of the following categories describes stakeholder needs?

<p>Stakeholder requirements (C)</p> Signup and view all the answers

What does a requirements management plan describe?

<p>How requirements will be tracked, documented, and managed (A)</p> Signup and view all the answers

Which tool visually shows the business system and product scope?

<p>Context diagram (C)</p> Signup and view all the answers

What is the difference between product scope and project scope?

<p>Product scope refers to the features of the product, while project scope includes all work needed to deliver the product (C)</p> Signup and view all the answers

In Agile, what type of requirements list is maintained by the product owner?

<p>Product backlog (A)</p> Signup and view all the answers

What is the benefit of using a questionnaire to collect requirements?

<p>It is a fast way to gather information from many respondents (C)</p> Signup and view all the answers

What method helps categorize features based on customer satisfaction and necessity?

<p>Kano Model (D)</p> Signup and view all the answers

What does the MoSCoW method prioritize?

<p>Must-have, should-have, could-have, and won’t-have requirements (B)</p> Signup and view all the answers

Which type of requirement focuses on actions, processes, or data needed for the product to function?

<p>Functional requirements (B)</p> Signup and view all the answers

What is the goal of creating user stories in Agile?

<p>To define user needs and their motivations (B)</p> Signup and view all the answers

In a Work Breakdown Structure (WBS), what is a 'work package'?

<p>A task or deliverable at the lowest level of the WBS (D)</p> Signup and view all the answers

What is the purpose of a WBS Dictionary?

<p>To provide detailed information about each WBS element (B)</p> Signup and view all the answers

Which of the following is an example of a non-functional requirement?

<p>The system must process 1,000 transactions per second (A)</p> Signup and view all the answers

Which type of diagram is used to visually organize ideas from a brainstorming session?

<p>Mind map (D)</p> Signup and view all the answers

What is the primary benefit of using prototypes in collecting requirements?

<p>Prototypes clarify product expectations by providing a tangible model (C)</p> Signup and view all the answers

In a project, what does the term 'scope creep' refer to?

<p>Uncontrolled expansion of project scope without changes to time, cost, or resources (A)</p> Signup and view all the answers

How does a Requirements Traceability Matrix (RTM) help manage project scope?

<p>It links requirements to deliverables, ensuring that all are addressed (A)</p> Signup and view all the answers

Which of the following best describes user stories in Agile?

<p>Short descriptions of what users need from a product (D)</p> Signup and view all the answers

In the MoSCoW prioritization method, what does 'Could have' refer to?

<p>Features that are optional but would enhance the product (C)</p> Signup and view all the answers

What is a primary reason for using a Product Backlog in Agile projects?

<p>To prioritize tasks and ensure that the most important features are developed first (B)</p> Signup and view all the answers

In which document would you likely find detailed descriptions of each WBS item?

<p>Work Breakdown Structure (WBS) Dictionary (C)</p> Signup and view all the answers

What type of requirements define the business-level needs that justify a project?

<p>Business requirements (C)</p> Signup and view all the answers

Which prioritization technique involves categorizing features as must-have, should-have, could-have, or won't-have?

<p>MoSCoW Method (B)</p> Signup and view all the answers

What does the Kano Model focus on when classifying project features?

<p>User satisfaction and investment in the feature (D)</p> Signup and view all the answers

How can a Work Breakdown Structure (WBS) help with project scheduling?

<p>It organizes project tasks in a hierarchical manner, allowing for accurate scheduling (D)</p> Signup and view all the answers

What is the purpose of user stories in Agile projects?

<p>To capture end-user needs and motivations (B)</p> Signup and view all the answers

Which method breaks down a project into smaller components from the top level down to individual tasks?

<p>Top-down method (D)</p> Signup and view all the answers

When is the Requirements Traceability Matrix (RTM) most useful?

<p>To ensure that all requirements are addressed and linked to deliverables (D)</p> Signup and view all the answers

In Agile, what is the relationship between epics and user stories?

<p>User stories are smaller components of epics (C)</p> Signup and view all the answers

What is the main purpose of the Requirements Management Plan?

<p>To describe how requirements will be gathered, tracked, and reported throughout the project (B)</p> Signup and view all the answers

What type of analysis is typically performed to compare a project's features with similar projects?

<p>Benchmarking (C)</p> Signup and view all the answers

What is an example of a 'functional requirement'?

<p>The system must be able to process 500 transactions per second (D)</p> Signup and view all the answers

What technique uses a matrix to help prioritize requirements by comparing them against defined criteria?

<p>Multi-criteria decision analysis (C)</p> Signup and view all the answers

What type of requirements include conditions for transitioning from the current state to a future state?

<p>Transition requirements (C)</p> Signup and view all the answers

In Agile, how are items in a product backlog typically prioritized?

<p>Based on the value they provide to the customer (A)</p> Signup and view all the answers

What type of diagram visually organizes the features and functions that need to be included in a product?

<p>Product breakdown structure (B)</p> Signup and view all the answers

Which of the following is an essential element of a user story in Agile?

<p>Short description of the user's need and the benefit they seek (D)</p> Signup and view all the answers

What does a 'traceability matrix' primarily help with in a project?

<p>Tracking project requirements through their lifecycle and ensuring they align with deliverables (C)</p> Signup and view all the answers

Flashcards

Scope Management

The process of defining and controlling what is included in a project.

Collecting Requirements

The initial step in scope management to gather project goals and stakeholder needs.

Product Scope

Features and functions that define a product, not including project management elements.

Work Breakdown Structure (WBS)

A hierarchical breakdown of project deliverables and tasks to define scope.

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WBS Development

The process of creating a WBS during project planning to outline tasks.

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Brainstorming

A technique for generating multiple ideas during requirement gathering.

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Interviews

One-on-one discussions with stakeholders to gather detailed project insights.

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Questionnaires

A method for collecting information quickly from multiple respondents.

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Agile Product Backlog

A prioritized list of tasks and features needed for product development.

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User Stories

Short descriptions of features that focus on user needs and motivations.

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Requirements Traceability Matrix (RTM)

A tool linking project requirements to their deliverables to ensure all needs are met.

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MoSCoW Method

A prioritization technique classifying requirements into must-have, should-have, could-have, and won’t-have.

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Kano Model

A way to categorize features based on user satisfaction and necessity.

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Multi-Criteria Decision Analysis

A prioritization method using a matrix to evaluate requirements against set criteria.

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High-Level Project Requirements

General business needs and justifications that outline the project's purpose.

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Functional Requirements

Specific actions or processes a product must perform to function properly.

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Non-Functional Requirements

Quality attributes of a product, like performance and user experience.

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Transition Requirements

Conditions necessary for moving from the current state to a desired future state.

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WBS Work Package

The lowest level of tasks or deliverables in a WBS, making project management actionable.

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WBS Dictionary

A document providing detailed descriptions for each element in a WBS.

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Scope Creep

The uncontrolled expansion of project scope without adjustments in resources or time.

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Stakeholder Requirements

The needs and expectations of individuals who influence project outcomes.

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Engaging Stakeholders

Involving stakeholders through various methods to understand their requirements.

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Prototypes

Tangible models that help clarify stakeholder expectations and share product vision.

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Product Owner in Agile

The individual who maintains the Product Backlog in Agile projects, prioritizing features.

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Epics

Large components in Agile that encompass multiple user stories.

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Requirements Management Plan

A plan that outlines how requirements will be tracked, documented, and managed throughout a project.

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Benchmarking

Comparing project features against similar projects to identify best practices.

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Key Concept Distinction

Understanding product scope vs. project scope is vital for project management.

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Requirement Gathering Tools

Techniques and tools used to align project goals with stakeholder expectations.

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Study Notes

Scope Management Basics

  • The first step in scope management is collecting requirements, crucial for understanding project goals.
  • Product scope includes the features and functions that make up the product, distinguishing it from project management aspects.
  • A Work Breakdown Structure (WBS) defines project scope in a deliverable-oriented hierarchy, serving the primary purpose of breaking down project elements.
  • WBS development occurs during the project planning phase to outline tasks and deliverables.

Requirement Gathering Techniques

  • Brainstorming is an effective tool for collecting and generating multiple ideas for project requirements.
  • Interviews facilitate one-on-one discussions with stakeholders, providing in-depth insights into project requirements.
  • Questionnaires allow fast information gathering from many respondents, enhancing the efficiency of requirement collection.

Agile Project Management

  • In Agile, a Product Backlog is a prioritized list of tasks and features necessary for development.
  • User stories are subsets of features that encapsulate user needs, focusing on motivations rather than technical details.
  • The Requirements Traceability Matrix (RTM) links project requirements to their deliverables, ensuring all are addressed.
  • User stories capture end-user needs, serving as a communication tool among the project team.

Prioritization Techniques

  • The MoSCoW method classifies requirements into must-have, should-have, could-have, and won’t-have, aiding in prioritization.
  • The Kano Model categorizes features based on user satisfaction and necessity, helping identify essential functionalities.
  • Multi-criteria decision analysis uses a matrix to prioritize requirements against defined criteria, enhancing decision-making.

Types of Requirements

  • High-level project requirements outline general business needs and justifications for the project.
  • Functional requirements define specific actions or processes needed for a product to function properly.
  • Non-functional requirements emphasize quality attributes, such as performance metrics and user experience.
  • Transition requirements focus on the conditions needed to move from the current state to a future state.

Work Breakdown Structure (WBS)

  • In a WBS, a "work package" signifies the lowest level of tasks or deliverables, making project management actionable.
  • A WBS Dictionary provides detailed descriptions for each WBS element, ensuring clarity in project specifications.
  • Scope creep refers to the uncontrolled expansion of project scope without corresponding adjustments in time, cost, or resources.

Stakeholder Engagement

  • Stakeholder requirements focus on the needs and expectations of individuals influencing the project outcome.
  • Engaging stakeholders through various methods such as surveys or observation ensures a comprehensive understanding of requirements.

Benefits of Prototypes

  • Prototypes clarify expectations by providing a tangible model that stakeholders can interact with, facilitating a shared understanding of the product vision.

Agile Framework Dynamics

  • In Agile projects, the product owner maintains the Product Backlog to ensure that the most important features are prioritized for development.
  • Epics comprise larger components that encapsulate multiple user stories, helping structure the backlog.

Documentation and Analysis

  • A Requirements Management Plan describes how requirements will be tracked, documented, and managed throughout the project lifecycle.
  • Benchmarking compares a project's features against similar projects, identifying best practices and setting standards for quality.

Summary of Key Concepts

  • Understanding the distinction between product scope (features) and project scope (overall work) is vital for effective project management.
  • Requirement gathering techniques, prioritization methods, and tools like WBS and RTM are crucial for aligning project goals with stakeholder expectations.

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Description

Test your knowledge on scope management in project management. This quiz covers essential concepts such as the Work Breakdown Structure, product scope, and requirement collection techniques. Perfect for anyone looking to deepen their understanding of project management principles.

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