Podcast
Questions and Answers
Which project structure allows for a faster project transition but may incur higher costs?
Which project structure allows for a faster project transition but may incur higher costs?
What is a disadvantage of a functional organization in project management?
What is a disadvantage of a functional organization in project management?
In which project structure is there an increased risk of dysfunctional conflict among team members?
In which project structure is there an increased risk of dysfunctional conflict among team members?
What is a key factor linked to project success according to research?
What is a key factor linked to project success according to research?
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What is a common challenge faced by dedicated project teams after project completion?
What is a common challenge faced by dedicated project teams after project completion?
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Which of the following is characteristic of a matrix structure?
Which of the following is characteristic of a matrix structure?
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What is a potential drawback of using a functional organization for project management?
What is a potential drawback of using a functional organization for project management?
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Which project management structure is most likely to foster internal strife among team members?
Which project management structure is most likely to foster internal strife among team members?
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Which of the following is NOT one of the Seven Best Practices for an Effective PMO?
Which of the following is NOT one of the Seven Best Practices for an Effective PMO?
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What is the main purpose of the Project Management Institute (PMI)?
What is the main purpose of the Project Management Institute (PMI)?
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Which of the following categories is NOT included in the PMBOK?
Which of the following categories is NOT included in the PMBOK?
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What do practice guides within the PMI standards provide?
What do practice guides within the PMI standards provide?
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Which organization is considered the primary standards body for project management?
Which organization is considered the primary standards body for project management?
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What type of information should provide senior managers according to the best practices?
What type of information should provide senior managers according to the best practices?
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What does the PMBOK primarily reflect?
What does the PMBOK primarily reflect?
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Which aspect is emphasized in the Seven Best Practices for an Effective PMO?
Which aspect is emphasized in the Seven Best Practices for an Effective PMO?
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What is the primary purpose of project management?
What is the primary purpose of project management?
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Which of the following best describes project governance?
Which of the following best describes project governance?
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Which of the following is NOT considered a control in managing projects?
Which of the following is NOT considered a control in managing projects?
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What is a key factor in effectively controlling projects?
What is a key factor in effectively controlling projects?
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Which aspect is crucial in the allocation of responsibilities in project management?
Which aspect is crucial in the allocation of responsibilities in project management?
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What should user involvement in projects ideally enhance?
What should user involvement in projects ideally enhance?
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Which of the following is a common methodology used in project management?
Which of the following is a common methodology used in project management?
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What role does risk assessment play in project management?
What role does risk assessment play in project management?
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What is the primary aim of the Global Alliance for Project Performance Standards (GAPPS)?
What is the primary aim of the Global Alliance for Project Performance Standards (GAPPS)?
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Which of the following methodologies is categorized as a traditional/waterfall project management method?
Which of the following methodologies is categorized as a traditional/waterfall project management method?
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How does GAPPS assist practitioners and organizations?
How does GAPPS assist practitioners and organizations?
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Which method is specifically focused on integrating sustainable practices in projects?
Which method is specifically focused on integrating sustainable practices in projects?
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What type of organizations are part of the GAPPS alliance?
What type of organizations are part of the GAPPS alliance?
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What is the role of the AIPM in Australia?
What is the role of the AIPM in Australia?
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Which organization is considered the world’s first project management association?
Which organization is considered the world’s first project management association?
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What is one of the primary aims of the Global Alliance for Project Performance Standards (GAPPS)?
What is one of the primary aims of the Global Alliance for Project Performance Standards (GAPPS)?
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How does the AIPM contribute to project management in Australia?
How does the AIPM contribute to project management in Australia?
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What distinguishes IPMA from other project management organizations?
What distinguishes IPMA from other project management organizations?
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What year was the International Project Management Association (IPMA) founded?
What year was the International Project Management Association (IPMA) founded?
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Which of the following best describes GAPPS?
Which of the following best describes GAPPS?
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Which organization is the second-largest member of the International Project Management Association (IPMA)?
Which organization is the second-largest member of the International Project Management Association (IPMA)?
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Study Notes
Project Management
- Aims to identify, establish, coordinate, and monitor project tasks and resources.
- Disciplined approach includes initiation, planning, execution, monitoring & controlling, and closing phases.
- Controls over managing projects typically consider:
- Business management sponsorship
- Rigorous tracking of milestones and deliverables
- Project management capabilities
- Budgets and balancing internal and external resources
- User involvement
- Task breakdown, milestone definition, and phase approvals
- Program and project risk assessments
- Allocation of responsibilities
- Transition from development to operations
Project Governance
- Improves project management across an organization.
- Balances needs of both parent organization and project, defining interfaces in terms of authority, resources, and integration of project outcomes.
Project Management Structures
-
Functional Organization:
- Easy post-project transition
- In-depth expertise
- Slow pace
- Lack of focus
- Poor integration
-
Dedicated Project Teams:
- Simple, cohesive, and fast
- Expensive
- Internal strife
- Limited technical expertise
- Difficult post-project transition
-
Matrix Structure:
- Efficient
- Balanced
- Easier post-project transition
- Dysfunctional conflict
- Strong project focus
- Stressful
- Slow
- Flexible
- Project success is directly linked to the amount of autonomy and authority project managers have.
- Gartner Group identifies seven best practices for an effective Project Management Office (PMO):
- Acquire the right people, knowledge, skills, and collaborative behaviors.
- Identify and Execute High-Impact, High-Visibility Initiatives
- Reporting on what the business really cares about.
- Building a framework that shows how the PMO aligns with strategic enterprise objectives.
- Providing senior managers with simple, unambiguous information.
- Highlighting the PMO's achievements.
- Evolving the PMO to support Bimodal IT and Digital Business.
Project Management Standards, Authorities, and Methodologies
-
Project Management Institute (PMI):
- Founded in 1969
- Global advocate, collaborator, educator, and researcher
- Provides globally recognized standards, certifications, tools, academic research, professional development courses, and networking opportunities
- Developed the Project Management Body of Knowledge (PMBOK)
- Provides globally accepted guidelines, rules, and characteristics for project, program, and portfolio management.
-
Australian Institute of Project Management (AIPM):
- Australia’s leading serving body for project management.
- Key promoter, developer, and leader in project management
- Second-largest member of the International Project Management Association (IPMA)
-
International Project Management Association (IPMA):
- Founded in 1965
- World’s first project management association
- Advances project management profession and works for project and business success.
- Promotes best practices in public and private sector organizations.
-
Global Alliance for Project Performance Standards (GAPPS):
- Alliance of government, industry, professional associations, national qualification bodies, and training/academic institutions since 2003.
- Helps understand the many standards and certifications available globally for project management.
- Facilitates mutual recognition and transferability of project management standards and qualifications
Project Management Methodologies
- Traditional / Waterfall
- Adaptive
- Agile Project Management (APM)
- Systems Development Life Cycle (SDLC)
- Crystal Method (CM)
- PRojects IN Controlled Environments (PRINCE2)
- HERMES Method
- Portfolio, Program, and Project Management (PPPM)
- Total Cost Management Framework (TCM)
- Program Evaluation and Review Technique (PERT)
- Critical Chain/Path (CC/P)
- European Commission’s Project Cycle Management
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Description
This quiz covers key concepts of project management, including its phases, governance, and organizational structures. Understanding these elements is essential for effectively managing projects and resources within an organization. Test your knowledge on initiation, planning, execution, and more.
