Project Management Overview
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Questions and Answers

What is primarily the responsibility of the project sponsor in project management?

  • To conduct independent compliance reviews
  • To manage day-to-day project activities
  • To provide administrative support to the project manager
  • To ensure effective governance and intended benefits delivery (correct)
  • Which of the following best describes the role of the project board?

  • Oversees project logistics and procurement processes
  • Provides technical assistance to project staff
  • Handles all financial aspects of the project
  • Monitors and measures project progress and compliance (correct)
  • What does the three lines of defence in project assurance refer to?

  • Project delivery, client satisfaction, and profitability
  • Stakeholder engagement, risk management, and execution
  • Communication strategies, conflict resolution, and performance appraisal
  • Control mechanisms, compliance checks, and independent review (correct)
  • Who typically represents the procuring client in project management?

    <p>Programme director/manager</p> Signup and view all the answers

    Which of the following responsibilities is NOT associated with the project manager?

    <p>Monitoring overall compliance with project standards</p> Signup and view all the answers

    What is the role of the project assurance function?

    <p>To offer confidence that beneficial change will be delivered</p> Signup and view all the answers

    Which stakeholder role is primarily responsible for securing a supportive organizational environment for the project?

    <p>Procuring client</p> Signup and view all the answers

    During which phase of the project lifecycle is the feasibility of the project primarily assessed?

    <p>Project concept stage</p> Signup and view all the answers

    What is the primary difference between intra-organisational and inter-organisational projects?

    <p>Intra-organisational projects are conducted within a single organization, while inter-organisational projects involve multiple organizations.</p> Signup and view all the answers

    Which layer of governance typically oversees project management activities within a multi-project environment?

    <p>Portfolio</p> Signup and view all the answers

    Which of the following is NOT a purpose for organizations to undertake projects?

    <p>To develop new internal policies</p> Signup and view all the answers

    Which type of organizational project focuses on a specific issue or change within an organization?

    <p>Functional project</p> Signup and view all the answers

    In the context of project lifecycle management, which stage primarily focuses on the delivery and execution of project tasks?

    <p>Execution</p> Signup and view all the answers

    What is a common method used for engaging stakeholders throughout a project?

    <p>Regular communication updates and feedback sessions</p> Signup and view all the answers

    What is the primary function of project assurance mechanisms?

    <p>To provide oversight and ensure project goals align with strategic objectives</p> Signup and view all the answers

    Which of the following best describes a project-based firm?

    <p>A business primarily built around delivering specific projects for clients</p> Signup and view all the answers

    Which of the following duties falls under the responsibility of a project manager in relation to professional judgment?

    <p>Acting fairly between the client and contractors</p> Signup and view all the answers

    What distinguishes a project manager from a project coordinator according to RICS Insurance Services Ltd?

    <p>Strategic role in consultant appointment</p> Signup and view all the answers

    In the context of project lifecycle management, what role does a Project Management Office (PMO) play?

    <p>It supports all project management aspects.</p> Signup and view all the answers

    Which legal framework mandates the project manager to exercise reasonable skill and care in their duties?

    <p>Supply of Goods and Services Act 1982</p> Signup and view all the answers

    What is typically required of a project manager regarding indemnity for professional negligence claims?

    <p>Professional indemnity insurance cover</p> Signup and view all the answers

    Which management strategy focuses on balancing stakeholder engagement throughout the project lifecycle?

    <p>Stakeholder and communications management</p> Signup and view all the answers

    What aspect of project governance is crucial for establishing accountability and transparency during project execution?

    <p>Governance arrangements</p> Signup and view all the answers

    During which phase of project lifecycle management is the requirement for independent assurance most critical?

    <p>Project monitoring and controlling</p> Signup and view all the answers

    Study Notes

    Project Structure

    • The procuring client oversees the project and is responsible for the project's direction
    • The project sponsor ensures effective governance of the project
    • The project manager leads the project and reports to the sponsor
    • The project manager is supported by a project management office (PMO)

    Project Assurance

    • Project assurance provides confidence that beneficial change will be delivered
    • Project assurance involves three lines of defense: control, compliance, and independent review

    Project Board

    • The Project Board monitors and measures progress
    • The Project Board agrees on remedial measures and scope changes
    • The Project Board oversees the compliance function
    • The Project Board makes stage gate go-no/go decisions

    Project Sponsor

    • The project sponsor ensures that the project has effective governance and delivers intended benefits
    • The project sponsor is known in the public sector as the Senior Responsible Officer (SRO)

    Project Manager - Appointment

    • The project manager is accountable to the project sponsor for day-to-day leadership and management
    • The project manager's contract varies based on the project context
    • Intra-organizational project: employment contract with the organization
    • Inter-organizational project: contract for services with the procuring client

    Project Manager - Duties

    • The APM Competence Framework defines 26 key areas where project managers should demonstrate proficiency

    Project Manager - Duty of Care

    • The project manager has a duty of care to the procuring client to exercise reasonable skill, care, and diligence
    • The project manager has a duty to act fairly between the procuring client and suppliers/contractors
    • The project manager needs to maintain professional indemnity insurance cover for professional negligence claims
    • The role of the project manager is distinct from a project coordinator/administrator based on their responsibilities and strategic involvement

    Project Management Office (PMO)

    • The PMO supports all project management aspects

    Organisational Structures

    • Functional structures group employees by specialization (e.g., marketing, finance)
    • Multidivisional structures divide an organization into semi-autonomous units based on product, region, or customer.

    Strategic Implementation

    • Projects, programmes, and portfolios are vehicles for implementing strategy
    • Programmes are sets of interrelated projects managed in a coordinated way to realize benefits
    • Portfolios are bundles of projects and/or programmes

    Strategic Implementation Chain

    • The strategic implementation chain links strategic decisions to project operation and delivers intended benefits

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    Description

    This quiz covers essential concepts in project management, focusing on roles like the project manager, sponsor, and board. It explores project assurance, governance, and decision-making processes crucial for successful project delivery. Test your understanding of these key components and their relationships.

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