Podcast
Questions and Answers
When the e-mails are sent and the DVDs are ready, load the new ______.
When the e-mails are sent and the DVDs are ready, load the new ______.
software
The entire project can be planned out on a ______, which a project manager can use to convert task start and finish times into specific dates.
The entire project can be planned out on a ______, which a project manager can use to convert task start and finish times into specific dates.
calendar
A PERT chart shows intricate task ______ and patterns.
A PERT chart shows intricate task ______ and patterns.
linkages
After the briefings, send out customer ______ and burn sample DVDs.
After the briefings, send out customer ______ and burn sample DVDs.
First, reserve the meeting ______.
First, reserve the meeting ______.
A manager who is working to address urgent ______ will find this information useful.
A manager who is working to address urgent ______ will find this information useful.
Techniques like PERT and Gantt charts are not mutually ______, and project managers frequently utilize both methods.
Techniques like PERT and Gantt charts are not mutually ______, and project managers frequently utilize both methods.
When the marketing materials have arrived and the ______ is ready, do a dress rehearsal.
When the marketing materials have arrived and the ______ is ready, do a dress rehearsal.
Units which can be hours, days, weeks, or ______, depending on the project.
Units which can be hours, days, weeks, or ______, depending on the project.
An actual project starts on a specific date, but can also be measured from a point in time, such as ______ 1.
An actual project starts on a specific date, but can also be measured from a point in time, such as ______ 1.
The finish time of Task 1 determines the start date of ______ 2.
The finish time of Task 1 determines the start date of ______ 2.
When several tasks can start at the same time, each is called a ______ task.
When several tasks can start at the same time, each is called a ______ task.
Tasks that depend on a single prior task are called ______ tasks.
Tasks that depend on a single prior task are called ______ tasks.
The longest predecessor task becomes the ______ factor for a dependent task.
The longest predecessor task becomes the ______ factor for a dependent task.
To calculate the finish day or date, you add the duration to the start day or ______.
To calculate the finish day or date, you add the duration to the start day or ______.
When several task patterns combine, you must be very careful not to add too many ______.
When several task patterns combine, you must be very careful not to add too many ______.
What-if analysis allows a project manager to vary one or more ______ in a model.
What-if analysis allows a project manager to vary one or more ______ in a model.
A risk response plan is a proactive effort to anticipate a ______ and describe an action plan.
A risk response plan is a proactive effort to anticipate a ______ and describe an action plan.
Most project management software includes powerful features to monitor ______.
Most project management software includes powerful features to monitor ______.
Microsoft Project Server 2010 has a built-in ______ management capability.
Microsoft Project Server 2010 has a built-in ______ management capability.
Monitoring risks is ongoing throughout the risk management ______.
Monitoring risks is ongoing throughout the risk management ______.
A well-structured risk response plan can reduce the overall impact by triggering timely and ______ action.
A well-structured risk response plan can reduce the overall impact by triggering timely and ______ action.
Probability represents the ______ that a risk might occur.
Probability represents the ______ that a risk might occur.
Risk management software is an integrated solution for corporate ______.
Risk management software is an integrated solution for corporate ______.
Enter Task Name: Additionally, there are three crucial rules to ______ in mind as you proceed.
Enter Task Name: Additionally, there are three crucial rules to ______ in mind as you proceed.
Task Name: A brief and descriptive name for the ______.
Task Name: A brief and descriptive name for the ______.
If a successor task has more than one predecessor task, use the latest ______ time.
If a successor task has more than one predecessor task, use the latest ______ time.
For example: If a task begins on Day 10 and lasts for 5 days, its finish time is Day ______.
For example: If a task begins on Day 10 and lasts for 5 days, its finish time is Day ______.
Step 2: Enter Start and Finish ______ Times.
Step 2: Enter Start and Finish ______ Times.
Tasks 1, 2, 4, 6, 9, and 11 make up the critical path, highlighted by the ______ arrows.
Tasks 1, 2, 4, 6, 9, and 11 make up the critical path, highlighted by the ______ arrows.
As you move forward, simply add the task duration to its start time to find and record its ______ time.
As you move forward, simply add the task duration to its start time to find and record its ______ time.
Successor Tasks: Identify the tasks that come ______ the first one.
Successor Tasks: Identify the tasks that come ______ the first one.
The risk will happen, expressed as a ______
The risk will happen, expressed as a ______
Impact indicates the degree of adverse effect on a scale of ______ to 10
Impact indicates the degree of adverse effect on a scale of ______ to 10
Risk management involves identifying, analyzing, anticipating, and monitoring ______
Risk management involves identifying, analyzing, anticipating, and monitoring ______
The ______ plan identifies plans to control or limit the risk
The ______ plan identifies plans to control or limit the risk
A contingency plan specifies actions to be taken if the ______ occurs
A contingency plan specifies actions to be taken if the ______ occurs
To be successful, an information system must satisfy business ______
To be successful, an information system must satisfy business ______
The major objective of every system is to provide a solution to a business ______
The major objective of every system is to provide a solution to a business ______
When problems occur, the project manager's ability to handle the ______ becomes critical
When problems occur, the project manager's ability to handle the ______ becomes critical
A Gantt chart is a horizontal bar chart that represents a set of ______.
A Gantt chart is a horizontal bar chart that represents a set of ______.
The formula for estimating task duration is (B + 4P + W) / ______.
The formula for estimating task duration is (B + 4P + W) / ______.
The main types of task patterns include dependent tasks, multiple-successor tasks, and multiple-______ tasks.
The main types of task patterns include dependent tasks, multiple-successor tasks, and multiple-______ tasks.
Identifying task patterns is the second key step in project ______.
Identifying task patterns is the second key step in project ______.
The series of tasks which, if delayed, would affect the final completion date is called the ______ path.
The series of tasks which, if delayed, would affect the final completion date is called the ______ path.
Factors affecting task duration include project size, human resources, and experience with similar ______.
Factors affecting task duration include project size, human resources, and experience with similar ______.
Project management focuses on planning and ______ a project and its resources.
Project management focuses on planning and ______ a project and its resources.
Program Evaluation Review Technique (PERT) chart is used to manage ______ activities of any project.
Program Evaluation Review Technique (PERT) chart is used to manage ______ activities of any project.
Flashcards
Project Planning
Project Planning
Using a calendar to convert task start and finish times into specific dates for a project.
Project Management
Project Management
Comparing planned tasks to actual progress and taking corrective actions.
PERT Chart
PERT Chart
A chart showing task linkages and patterns in a project.
Dress Rehearsal
Dress Rehearsal
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Task Linkages
Task Linkages
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Work Breakdown Structure
Work Breakdown Structure
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Marketing Materials
Marketing Materials
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Meeting Room Reservation
Meeting Room Reservation
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Project Units
Project Units
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START DAY/DATE
START DAY/DATE
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FINISH DAY/DATE
FINISH DAY/DATE
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Dependent Task
Dependent Task
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Concurrent Task
Concurrent Task
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Predecessor Task
Predecessor Task
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Successor Task
Successor Task
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Multiple Predecessor Tasks
Multiple Predecessor Tasks
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Critical Path
Critical Path
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Task Duration
Task Duration
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Start Time
Start Time
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Finish Time
Finish Time
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Project Completion Date
Project Completion Date
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How do you determine the start time for a successor task with multiple predecessor tasks?
How do you determine the start time for a successor task with multiple predecessor tasks?
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Risk Probability
Risk Probability
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Risk Impact
Risk Impact
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Risk Cost
Risk Cost
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Risk Category
Risk Category
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Risk Description
Risk Description
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Mitigation Plan
Mitigation Plan
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Contingency Plan
Contingency Plan
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Trigger
Trigger
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What-if Analysis
What-if Analysis
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Risk Response Plan
Risk Response Plan
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Risk Management Software
Risk Management Software
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Monitor for Risks
Monitor for Risks
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Probability in Risk Management
Probability in Risk Management
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Trigger Timely Action
Trigger Timely Action
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Assign Specific Dates
Assign Specific Dates
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Track Progress
Track Progress
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Work Breakdown Structure (WBS)
Work Breakdown Structure (WBS)
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Task Pattern
Task Pattern
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Multiple-Successor Task
Multiple-Successor Task
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Gantt Chart
Gantt Chart
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Study Notes
Project Management Goal
- Project management is the application of processes, methods, skills, knowledge, and experience to achieve specific project objectives
- It helps organizations succeed by illustrating how it works, providing examples, and explaining how it contributes to success.
- Techniques used include work breakdown structure, task patterns, critical paths, and various scheduling tools (Gantt charts and PERT charts)
- Project risk management is also a crucial aspect
Project Elements
- Yellow highlights indicate main concepts
- Pink highlights denote important points
- Green highlights signify subtopics or subcategories
- Blue highlights represent additional information
What Shapes a Project?
- A successful project is completed on time, within the budget, and satisfies user requirements, meeting project needs
- System developers can initiate a project at any stage of the Systems Development Life Cycle (SDLC), from preliminary investigation to later stages
- Key factors include budget limits, time constraints, and quality standards
Project Manager Roles
- Responsible for defining, planning, and managing changes to a project, overseeing teams
- Four key activities/functions include planning, scheduling, monitoring, and reporting
Project Coordinator
- Handled administrative responsibilities
- Negotiates with users for changes to the requirements, which may affect project time or cost
Work Breakdown Structure (WBS)
- Breaking down a large project into smaller tasks
Gantt Chart
- A horizontal bar chart that displays tasks, durations, and planned start/end times
PERT Chart
- A visual representation used to represent project timelines, show tasks required, and estimate time and resources
- It uses circles/rectangles (nodes) that represent events or milestones.
- It uses lines (dependencies) to connect nodes
- Microsoft calls this a network diagram
PERT/CPM Chart
- Program Evaluation Review Technique (PERT) and Critical Path Method (CPM)
- The critical path refers to the longest series of tasks that must be completed in a sequence to finish a project on schedule
- PERT/CPM is used to identify the critical path
- Essential tasks for project completion
- Helps determine the essential tasks for project completion
Task Patterns
- Dependent tasks: Tasks that must be completed one after another
- Multiple successor tasks: Tasks that can begin at the same time
- Multiple predecessor tasks: Tasks that require multiple prior tasks to be completed before they can begin
Critical Path
- Series of tasks that, if delayed, affect the project completion date
- Necessary to calculate start/end times
- Project management software can highlight the critical path.
Risk Management
- Identifying, analyzing, anticipating, and monitoring potential negative events (risks) that could affect a project negatively
- Steps in risk management include:
- Developing a risk management plan
- Identifying the risks
- Analyzing the risks
- Qualitative risk analysis assesses risk probability and impact
- Quantitative risk analysis determines the calculated impact of risks
- Risk response plan is a strategy to deal with anticipated risks
- Monitoring risks is a continuous process to track and update risk information
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Description
Explore the key concepts and techniques of project management in this informative quiz. Learn how to apply skills, methods, and knowledge to achieve project objectives successfully. Understand the importance of risk management and other project elements that contribute to overall success.
