Project Management Life Cycles and Governance
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Questions and Answers

Which of the following is NOT a key element of a well-structured business case?

  • Analysis of potential alternatives
  • Selection of team members (correct)
  • Description of the project's objectives
  • Evaluation of costs and benefits
  • Utilizing sustainable materials has no impact on environmental footprints.

    False (B)

    What is the primary purpose of a business case?

    To articulate the justification for undertaking a specific project.

    Measuring and reporting on sustainability performance is essential for ______ and continuous improvement.

    <p>accountability</p> Signup and view all the answers

    Match the following components with their roles in a business case:

    <p>Objectives = Articulates project goals Cost-Benefit Analysis = Evaluates financial implications Risk Assessment = Identifies potential issues Justification = Explains project necessity</p> Signup and view all the answers

    Which of the following phases is NOT typically included in the project life cycle?

    <p>Design (A)</p> Signup and view all the answers

    Governance arrangements are solely concerned with financial management in projects.

    <p>False (B)</p> Signup and view all the answers

    What is a key element of effective project governance?

    <p>Defining roles and responsibilities</p> Signup and view all the answers

    A successful project life cycle involves effective planning, resource management, risk assessment, and __________.

    <p>communication</p> Signup and view all the answers

    Match the following project management aspects with their descriptions:

    <p>KPI = Tracks progress and measures success Risk Management = Identifies and mitigates potential project risks Change Control = Manages changes to project scope or deliverables Sustainability = Ensures long-term environmental and social viability</p> Signup and view all the answers

    Which project methodology is characterized by iterative phases?

    <p>Agile (B)</p> Signup and view all the answers

    Incorporating sustainability considerations in project management has no impact on economic viability.

    <p>False (B)</p> Signup and view all the answers

    What is one benefit of effective project governance?

    <p>Increased accountability</p> Signup and view all the answers

    Flashcards

    Project Life Cycle

    The structured path a project follows from its beginning to its completion, composed of distinct phases.

    Project Initiation

    The initial phase of a project, where the project's goals, scope, and feasibility are defined.

    Project Planning

    Involves detailed planning, resource allocation, risk assessment, and communication strategies for the project.

    Project Execution

    The phase where the actual project work takes place, involving the execution of planned tasks and activities.

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    Project Monitoring and Controlling

    Involves tracking project progress, monitoring risks, and making necessary adjustments to stay on track.

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    Business Case

    A plan that outlines the reasons for undertaking a project, demonstrating its benefits and value to the organization.

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    Project Closure

    The final phase of a project, where the project's deliverables are finalized, lessons learned are documented, and project resources are released.

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    Project Scope

    Describes the project's aims and boundaries, clearly defining what it will accomplish.

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    Project Management Governance

    A set of rules and procedures that guide project management, ensuring accountability, transparency, and alignment with organizational goals.

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    Alternative Analysis

    Analyzing and comparing different options to address a problem or opportunity, weighing their costs, benefits, and risks.

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    Cost-Benefit Analysis

    The process of examining the financial viability of a project, projecting costs and benefits, and calculating the return on investment.

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    Sustainable Project Management

    Integrating sustainability considerations into project management to minimize environmental impact, promote social responsibility, and ensure economic viability.

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    Organizational Alignment

    Ensuring that the project aligns with the organization's overall objectives and strategic plans.

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    Study Notes

    Project Management Life Cycles

    • Project life cycles progress through phases, starting with initiation and concluding with closure.
    • Common phases include initiation, planning, execution, monitoring and controlling, and closure.
    • Each phase has specific goals and deliverables.
    • Project methodologies, such as Agile, Waterfall, and Hybrid, impact phase specifics.
    • Iterative approaches repeat or refine phases throughout the project.
    • Successful projects necessitate effective planning, resource management, risk assessment, and communication.
    • Key performance indicators (KPIs) track progress against project targets.
    • Clear communication fosters stakeholder collaboration and alignment.

    Project Management Governance Arrangements

    • Governance structures define roles, responsibilities, and decision-making processes.
    • Effective governance aligns projects with organizational and stakeholder objectives.
    • Governance involves defining:
      • Stakeholder roles and responsibilities (project manager, team, senior management).
      • Clear communication channels and decision-making protocols.
      • A project charter outlining scope, objectives, and acceptance criteria.
      • Risk management, issue resolution, and change control processes.
      • Mechanisms for regulatory and standard compliance.
    • Effective governance frameworks ensure accountability and transparency.
    • Transparency and accountability build stakeholder trust and enhance project success.

    Sustainability in Project Management

    • Integrating sustainability into project planning and execution is vital for long-term value.
    • Sustainable projects aim for minimal environmental impact, social responsibility, and economic viability.
    • This includes:
      • Environmental impact assessments and mitigation strategies.
      • Implementing environmentally sound technologies and processes.
      • Considering social equity and inclusion in project design and delivery.
      • Promoting ethical practices and corporate social responsibility (CSR).
      • Optimizing resource use and minimizing waste.
    • Using sustainable materials and practices reduces environmental impact.
    • Tracking and reporting on sustainability performance ensures accountability and continuous improvement.
    • Projects focusing on renewable energy or waste reduction exemplify sustainable principles.

    Business Case for Projects

    • A business case justifies a project's undertaking.
    • A strong business case connects the project to organizational strategic goals.
    • A well-structured business case includes:
      • Project objectives and scope description.
      • Problem or opportunity addressed.
      • Analysis of alternative solutions.
      • Cost, benefit, and risk evaluation of alternatives.
      • Financial projections and return on investment (ROI) calculations.
      • Justification for project necessity and value creation.
    • A compelling business case secures stakeholder support and approval.
    • Key factors in a business case include economic viability, cost-benefit analysis, and alignment with organizational strategy.
    • Justifying resource allocation is crucial for stakeholder buy-in.

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    Description

    Explore the essential phases of project management life cycles, from initiation to closure, and the importance of governance arrangements. Learn about different methodologies such as Agile and Waterfall, and discover how effective planning and communication drive project success.

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