Project Management Essentials

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Questions and Answers

Which of the following BEST describes the primary purpose of the Initiating Process in project management?

Formally authorizing a new project or project phase. (correct)
Tracking project progress and managing changes to the project plan.
Overseeing the execution of project tasks and deliverables.
Creating a detailed project schedule and budget.

A project manager is in the Planning Phase and needs to decompose the project deliverables into smaller, more manageable components. Which tool or technique should they use?

Stakeholder Register
Project Charter
Communications Management Plan
Work Breakdown Structure (WBS) (correct)

During the Executing Phase, what is the project manager's MOST important responsibility regarding team performance?

Minimizing project costs regardless of the impact on team morale.
Ensuring that the right resources are available at the right time and managing communications. (correct)
Prioritizing administrative tasks over active team leadership and support.
Focusing solely on task completion and ignoring team conflicts.

Which activity is a primary focus of the Monitoring and Controlling process group?

Verifying the project scope and managing changes to the project baseline. (C) Signup and view all the answers

A project team has completed all project activities, and the deliverables have been accepted by the client. What is the NEXT step the project manager should take?

Release project resources and conduct a lessons learned review. (B) Signup and view all the answers

Which of the following is the BEST description of a project charter's role?

A document that formally authorizes the project and provides the project manager with the authority to use organizational resources. (C) Signup and view all the answers

A project manager is creating the communications management plan. Which of the following activities is MOST important?

Defining communication methods, frequency, and responsibilities. (D) Signup and view all the answers

What is the primary focus of the Stakeholder Engagement Plan?

Describing how project stakeholders will be engaged throughout the project lifecycle and strategies for managing their expectations. (C) Signup and view all the answers

In which project management process group is a final project report prepared?

Closing (C) Signup and view all the answers

Why is a Risk Management Plan important for project success?

It outlines how risk management activities will be structured and performed, providing a clear methodology and roles. (B) Signup and view all the answers

Flashcards

Initiating Process

Defines and authorizes a new project or project phase, formally acknowledging its existence.

Project Charter

Formally authorizes the project and gives the project manager the power to use organizational resources.

Stakeholder Register

A document that identifies key stakeholders and their influence on the project.

Planning Phase

The process of creating a roadmap to achieve project objectives, including scope, schedule, and budget.