Project Management Basics

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Questions and Answers

What are the five basic process groups in the Project Management Body of Knowledge (PMBOK)?

Initiating, Planning, Executing, Monitoring and Controlling, Closing (correct)

Initiating, Planning, Executing, Implementing, Closing

Initiating, Planning, Executing, Monitoring and Controlling, Supporting

Initiating, Planning, Executing, Monitoring, Closing

What are the three elements that describe processes in the PMBOK?

Inputs, Tools and Techniques, Outputs (correct)

Resources, Activities, Tasks

Plans, Designs, Documents

Products, Services, Results

Which of the following is NOT one of the nine knowledge areas in the PMBOK?

Project Human Resource Management

Project Quality Management

Project Change Management (correct)

Project Integration Management

In which process group does the project manager define the project scope and develop the detailed project schedule?

Planning Signup and view all the answers

What is the primary focus of the Monitoring and Controlling process group?

Tracking and correcting project deviations Signup and view all the answers

Which process group involves identifying and analyzing stakeholders?

Initiating Signup and view all the answers

What is the main goal of the project initiation phase?

To formally select and start off projects Signup and view all the answers

What is a key output of the project initiation phase?

Identifying key stakeholders Signup and view all the answers

What is the purpose of a project charter?

To formally authorize a project and document its objectives Signup and view all the answers

What is an important aspect of stakeholder identification?

Identifying and analyzing stakeholder needs and expectations Signup and view all the answers

What is a key benefit of using customized project management processes?

Improving project efficiency and reducing costs Signup and view all the answers

What is the purpose of a business case?

To outline the business justification for a project Signup and view all the answers

What phase of a project involves recognizing and starting a new project or project phase?

Project initiation Signup and view all the answers

What is an important aspect of project management?

Identifying and managing project stakeholders Signup and view all the answers

What is the main purpose of project planning?

To guide project execution Signup and view all the answers

What is included in the key outputs of the JWD project?

All of the above Signup and view all the answers

What is the primary focus of project sponsors and customers during project execution?

Deliverables related to the project's products, services, or results Signup and view all the answers

What is the purpose of a milestone report?

To keep the focus on completing major milestones Signup and view all the answers

What is the phase of project management that involves measuring progress toward project objectives?

Project Monitoring and Controlling Signup and view all the answers

What is the primary role of a project manager during project execution?

To use their leadership skills to handle challenges Signup and view all the answers

What is the output of the project planning phase that includes a hierarchical decomposition of the project into smaller tasks?

A work breakdown structure (WBS) Signup and view all the answers

What is the purpose of a project schedule?

To guide project execution Signup and view all the answers

Study Notes

Jordan Telecom (JT) Case Study

JT introduced new customized project management processes to improve efficiency and reduce costs in its Information Technology department.
The new methodology is expected to result in a 40-50 percent increase in productivity.

Project Management Basics

A project includes five process groups: initiating, planning, executing, monitoring and controlling, and closing.

Project Initiation

Initiating a project includes recognizing and starting a new project or project phase.
Key outputs include assigning the project manager, identifying key stakeholders, completing a business case, and completing a project charter.

Project Initiation Documents

Every organization has its own variations of what documents are required to initiate a project.
Key documents include a business case, project charter, and stakeholder identification.

Project Planning

The main purpose of project planning is to guide execution.
Key outputs included in the planning phase include a team contract, scope statement, work breakdown structure (WBS), project schedule, and list of prioritized risks.

Project Executing

Project execution usually takes the most time and resources.
Project managers must use their leadership skills to handle the many challenges that occur during project execution.

Project Monitoring and Controlling

Involves measuring progress toward project objectives, monitoring deviation from the plan, and taking corrective action to match progress with the plan.

The Project Management Body of Knowledge (PMBOK)

PMBOK is a collection of processes and knowledge areas generally accepted as best practice within the project management discipline.
PMBOK recognizes 5 basic process groups and 9 knowledge areas typical of almost all projects.
The 9 knowledge areas are: Project Integration Management, Project Scope Management, Project Time Management, Project Cost Management, Project Quality Management, Project Human Resource Management, Project Communications Management, Project Risk Management, and Project Procurement Management.

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Description

Learn about the fundamentals of project management, including process groups and initiation. Improve efficiency and reduce costs with customized methodologies.