FPM WEEK 3 - Scenario

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Questions and Answers

A project sponsor insists on a predictive approach for a construction project due to tight regulatory requirements. During execution, a key stakeholder requests several scope changes. What should the project manager do?

Switch to an adaptive approach to handle evolving requirements.

Document the changes and initiate a formal change request process. (correct)

Extend the project timeline to accommodate the changes.

Refuse the changes and emphasize adherence to the original plan.

A software development project begins with vague requirements and an uncertain scope. What is the best project management approach to use?

Adaptive, to accommodate frequent changes and feedback. (correct)

Hybrid, combining predictive and iterative practices.

Incremental, to deliver complete and functional features in phases.

Predictive, as it offers detailed planning for uncertain requirements.

A team is rolling out a marketing campaign using an incremental approach. After the first phase, stakeholders suggest additional features. What should the project manager do?

Incorporate the suggestions into the next phase's plan. (correct)

Initiate a change control process to integrate the suggestions.

Switch to an adaptive approach to handle new requirements.

Complete all planned phases before considering stakeholder input.

A virtual conference project requires delivering features like registration, content hosting, and live streaming. The team is unsure of user needs for live streaming. What approach should the project manager recommend?

Iterative, to refine the live streaming feature based on feedback. Signup and view all the answers

A hybrid project requires a predictive approach for budgeting but an adaptive approach for deliverable refinement. How should the project manager balance these needs?

Use predictive planning for the overall project and adaptive cycles for iterative deliverables. Signup and view all the answers

During a sprint in an adaptive project, the team completes all tasks in the sprint backlog. Stakeholders, however, want to add last-minute requirements. What should the project manager do?

Reject the new requirements until the next sprint planning session. Signup and view all the answers

A construction project is following a predictive lifecycle. The feasibility phase revealed high-cost risks. What should the project manager do before proceeding to the design phase?

Initiate risk mitigation strategies and seek approval to proceed. Signup and view all the answers

A project team is developing an app using the Scrum framework. During a daily stand-up, a team member raises concerns about an unresolved bug. What should the project manager do?

Ask the Scrum Master to address the issue. Signup and view all the answers

A marketing campaign project follows an incremental lifecycle. The first phase involves completing a basic email marketing strategy. Stakeholders demand immediate delivery of social media content. What should the project manager do?

Proceed with the original plan and include social media in later phases. Signup and view all the answers

A team is using Kanban to manage project tasks. A bottleneck occurs due to delayed approvals from the client. What is the best way to address this?

Use Kanban's visualization of workflow to identify and resolve bottlenecks. Signup and view all the answers

A project manager chooses a hybrid approach for a website redesign. The adaptive portion is delayed due to unclear stakeholder requirements. What should the project manager do?

Conduct a requirements-gathering workshop with stakeholders. Signup and view all the answers

An organization is developing a high-risk product. The requirements are vague, and frequent changes are expected. What is the most suitable approach?

Adaptive. Signup and view all the answers

A software development team is working on an adaptive project. After two sprints, stakeholders request a major change in priorities. What is the most appropriate action for the project manager?

Reassess and reprioritize the backlog with stakeholders for the next sprint. Signup and view all the answers

A project manager is overseeing a marketing campaign using an incremental approach. After completing two phases, the client requests significant revisions to Phase 1 deliverables. What should the project manager do?

Evaluate the impact of revisions and present options to stakeholders. Signup and view all the answers

A hybrid project involves predictive budgeting but adaptive development. Midway, the team identifies a resource shortage. What is the best action for the project manager?

Use adaptive principles to reprioritize tasks based on available resources. Signup and view all the answers

During a predictive project, the team completes the design phase. Stakeholders request feedback sessions to refine the design. What should the project manager do?

Implement an iterative approach for the design refinement process. Signup and view all the answers

A product owner in a Scrum project notices a team member working on tasks not prioritized in the sprint backlog. What is the best way to address this?

Remove the task and refocus on the sprint backlog items. Signup and view all the answers

A Kanban team identifies that the "Testing" column on their board consistently has tasks piling up. What should the project manager do?

Limit the work in progress (WIP) for the Testing column. Signup and view all the answers

A construction project follows a predictive approach. During the planning phase, the team identifies potential risks in material procurement. What should the project manager do next?

Document the risks in the risk register and develop mitigation strategies. Signup and view all the answers

An iterative project requires continuous stakeholder feedback. Midway through, stakeholders stop providing timely input. What should the project manager do?

Organize a workshop to re-engage stakeholders and clarify their role. Signup and view all the answers

In a predictive project, the client requests a change after the execution phase has begun. The change significantly impacts the scope. What should the project manager do?

Initiate a formal change request process and evaluate the impact. Signup and view all the answers

A software team using Scrum consistently fails to complete sprint goals. The Scrum Master identifies overcommitment as the cause. What is the best solution?

Reduce the number of tasks selected during sprint planning. Signup and view all the answers

A product backlog contains several high-priority items. During sprint planning, the team identifies a new feature that is critical but unprioritized. What should the project manager do?

Escalate the new feature to the product owner for prioritization. Signup and view all the answers

A Kanban project team is developing a new feature for an app. A bottleneck occurs due to slow client approvals. What is the best approach to resolve this issue?

Identify the bottleneck in the workflow and streamline the approval process. Signup and view all the answers

A hybrid project uses predictive methods for budget management and agile for development. During the project, the budget baseline is exceeded. What should the project manager do?

Initiate a change request to update the budget baseline. Signup and view all the answers

A project team using an iterative approach struggles to incorporate stakeholder feedback efficiently. What should the project manager do?

Organize regular feedback sessions with stakeholders between iterations. Signup and view all the answers

A marketing campaign project follows an incremental approach. Stakeholders request integrating additional social media platforms. What should the project manager do?

Incorporate the changes into the next planned increment. Signup and view all the answers

A software development team is using Scrum for a mobile app project. Mid-sprint, a stakeholder insists on reprioritizing the backlog. What is the most appropriate response by the project manager?

Communicate that backlog changes will be considered during the next sprint planning session. Signup and view all the answers

A hybrid project involves implementing a new CRM system. The adaptive portion is falling behind due to insufficient team training on agile tools. What should the project manager do?

Conduct immediate training sessions to familiarize the team with agile tools. Signup and view all the answers

A construction project is following a predictive approach. The project sponsor requests real-time updates on progress. What is the best way to address this request?

Generate milestone reports at pre-scheduled intervals. Signup and view all the answers

A project manager using Kanban notices that tasks in the "In Progress" column are taking longer than anticipated. What action should the project manager take?

Hold a retrospective to identify bottlenecks and improve workflow. Signup and view all the answers

A team is delivering a website redesign using an adaptive approach. Stakeholders request additional features after the second iteration. What should the project manager do?

Add the features to the product backlog for prioritization. Signup and view all the answers

During an incremental project for a marketing campaign, the team discovers a missed milestone. What is the best way for the project manager to address this?

Revisit the schedule and adjust future milestones to accommodate delays. Signup and view all the answers

A project using Scrum requires stakeholders to attend sprint reviews. Some stakeholders repeatedly fail to attend. How should the project manager handle this?

Reiterate the importance of their attendance and work with them to schedule reviews at convenient times. Signup and view all the answers

In a Kanban project, a stakeholder requests new reporting metrics that require changes to the workflow. What is the best response?

Assess the impact of the changes and discuss feasibility with the team. Signup and view all the answers

A product backlog for an adaptive project is growing larger than the team can manage. What should the project manager prioritize?

Reorganize the backlog to prioritize high-value items. Signup and view all the answers

A hybrid project requires both predictive planning and adaptive execution. The adaptive phase is delayed due to constant changes in requirements. What should the project manager do?

Reassess and reprioritize tasks with stakeholders. Signup and view all the answers

During a predictive project, a sponsor demands a report on project risks. The risk register is incomplete. What should the project manager do?

Complete the risk register immediately and provide the report. Signup and view all the answers

An iterative project delivers an early prototype of a new product. Stakeholders provide extensive feedback. What is the best next step for the project manager?

Update the next iteration plan to incorporate stakeholder feedback. Signup and view all the answers

A project team using Scrum struggles to meet sprint goals due to unclear task assignments. What should the Scrum Master focus on during the next sprint planning session?

Define clear task assignments and ownership for each team member. Signup and view all the answers

A marketing team using an incremental approach completes the first phase of a campaign but misses key analytics metrics. What should the project manager do?

Conduct a lessons-learned session to prevent future oversights. Signup and view all the answers

During a predictive project, the team realizes that one deliverable requires an earlier deadline than initially planned. What should the project manager do?

Request a formal change to update the schedule baseline. Signup and view all the answers

In a hybrid project, the predictive portion is ahead of schedule, but the adaptive portion is falling behind due to frequent changes. What is the best course of action?

Conduct a backlog refinement session to prioritize adaptive tasks. Signup and view all the answers

A software project team using Kanban is overwhelmed with tasks in the "Ready for Testing" column. What is the best action for the project manager?

Shift resources to testing tasks to alleviate the bottleneck. Signup and view all the answers

A Scrum team frequently encounters incomplete tasks at the end of sprints. What should the Scrum Master prioritize?

Reassess the team's sprint capacity during sprint planning. Signup and view all the answers

During an adaptive project, a key stakeholder provides conflicting feedback on priorities. What should the project manager do?

Organize a meeting to clarify and align on priorities. Signup and view all the answers

A predictive project team realizes during the execution phase that the original cost estimates were too low. What should the project manager do?

Update the cost baseline through a formal change control process. Signup and view all the answers

An iterative project delivers a partial solution to stakeholders for feedback. The stakeholders suggest changes that will affect future iterations. What should the project manager do?

Incorporate the changes into future iterations as part of the rolling wave planning. Signup and view all the answers

A team using Scrum completes a sprint, but stakeholders express dissatisfaction with the delivered increment. What should the project manager prioritize in the sprint retrospective?

Identify gaps in stakeholder engagement during the sprint. Signup and view all the answers

A Kanban team regularly encounters delays due to dependencies on external vendors. How should the project manager address this?

Visualize dependencies on the Kanban board and engage vendors earlier. Signup and view all the answers

Study Notes

Project Management Approaches

Predictive Approach: A structured, detailed approach for projects with known requirements and scope. Suitable for construction projects with tight regulatory requirements where changes are undesirable. Formal change requests are essential.
Adaptive Approach: Flexible, iterative approach for projects with evolving requirements, like software development. Handles frequent feedback and changes effectively, accommodating evolving needs.
Incremental Approach: Delivers complete, functional features in phases. Suitable for projects where requirements are not fully defined initially, like marketing campaigns or software development.
Hybrid Approach: Combines predictive and adaptive methodologies. Suitable for projects that need budgeting certainty but require flexibility in deliverable refinement.

Change Management in Projects

Scope Changes: Document scope changes and initiate a formal change request process, especially in predictive approaches. Switching to an adaptive approach might be necessary to accommodate evolving requirements. Rejecting changes in a predictive approach might be appropriate.
Stakeholder Feedback: Respond to stakeholder suggestions during project executions, especially in incremental or adaptive projects. Integrating stakeholder input into the next phase or creating a change request is a suitable method.

Virtual Conference Project

Live Streaming Feature: Recommend an iterative development approach — refine the live streaming feature based on user feedback, a dynamic process.

Hybrid Project Management

Balancing Predictive and Adaptive: Use the predictive approach for budgeting and adaptive cycles for iterative deliverables to balance approach needs.

Sprint Backlog Requirements

Additional Requirements: Allow for new requirements, but extend sprint duration appropriately.
Resolving a Bug During Sprint: Address the bug in the project backlog for prioritization and fixing in future sprints.
Revised Requirements: Proceed with the original plan and incorporate the revisions into subsequent phases to maintain the original project scope and budget.

Kanban Project Bottlenecks

Approval Delays: Use Kanban's visualization to identify and resolve bottlenecks. Assign additional resources or revise the work-flow.

Project Risk Management

Cost Risks: Recognize high-cost risks early to request additional funding.
Material Risks: Document potential risks and develop mitigation strategies during the planning phase. Consider whether the risk is unavoidable and update stakeholders if necessary.

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Description

This quiz explores various project management approaches including predictive, adaptive, incremental, and hybrid methods. Understand the strengths and applications of each approach to better manage projects based on evolving requirements. Evaluate how change management plays a crucial role in project success.