PowerPoint 2016: Formatting Text

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26 Questions

Which of the following is not a step in choosing a theme for a presentation?

Clicking the Insert tab

Where can you find the commands to change the slide size?

Design tab

What happens when you click the Bullets command?

The bullet points are applied directly

Which alignment command is not available on the mini toolbar?

Justify

What is the purpose of the Format Background task pane in PowerPoint?

To format the slide background

What is the purpose of the Header & Footer dialog in PowerPoint?

To add headers and footers to slides

Where can you find the command to change the vertical and horizontal alignment of text?

Home tab

What is the shortcut to open the Replace dialog?

Ctrl + H

How do you open the Font dialog?

Click Home → Font Dialog

How do you clear formatting from text?

Select the text and click Home → Clear Formatting

Which group contains commands to change line spacing?

Paragraph group

How do you apply bullets to text?

Select the text and click Home → Bullets

What is the purpose of the Format Painter command?

To copy formatting from one text to another

How do you change the text direction?

Select the text and click Home → Text Direction

What is the purpose of the Find and Replace feature?

To search and replace text in a presentation

Which tab contains commands to format text as columns?

Home tab

What is the purpose of the arrows to the right of the Font Size menu on the Home tab?

To nudge the font size up or down

How do you change the font color of a selected text?

By clicking Home → Font Color and selecting a color

What is the purpose of the Format Painter?

To copy formatting from one text to another

How do you access advanced text styles?

On the Drawing Tools – Format tab

What happens when you select 'Tight' in the Character Spacing menu?

The character spacing changes

How do you open the Font dialog?

By right-clicking selected text and clicking Font

What happens when you click 'Clear All Formatting'?

The formatting is reset

What can be done to a selected text in the Font dialog?

All of the above

Where can you find the option to change character spacing?

On the Home tab

What is the result of applying a text effect?

A visual effect is applied to the text

Study Notes

Working with Text

  • You can apply subscript effect to text using the Font group on the Home tab.
  • To clear formatting from text, select the text and click Home → Clear All Formatting.

Using Find and Replace

  • To open the Find dialog, click Home → Find or press Ctrl + F.
  • Type the search term and click Find Next to search for the term in the presentation.
  • To access replace options, click the “Replace…” command in the Find dialog, click Home → Replace, or use the Ctrl + H shortcut.
  • Enter the search and replacement terms, then click Replace All and OK when complete.

Applying Bullets and Numbers

  • To apply bullets or numbering to text, select the text and click Home → Numbering or Home → Bullets arrow.
  • Click the desired bullet style to apply it to the text.

Changing Text Alignment

  • Commands to change text alignment are located in the Paragraph group of the Home tab.
  • Click the “My Presentation” text, then click Home → Center to center the text.
  • You can also change vertical alignment using the Home → Align Text command.

Formatting Text as Columns

  • To format text as columns, place the cursor in the target text box, click Home → Add or Remove Columns, and choose the number of columns.
  • Resize the text box as necessary after applying the column formatting.

Changing Line Spacing

  • To change line spacing, select the text, click Home → Line Spacing, and choose the desired spacing.
  • The spacing will be applied to the selected text.

Changing Text Direction

  • To change text direction, select the target text, click Home → Text Direction, and choose the desired alignment.
  • Resize and move the text box as necessary after applying the text direction.

Formatting the Presentation

Choosing a Theme and Variant

  • To choose a theme, click the Design tab and click a theme thumbnail.
  • Use the arrows to browse and the More arrow to view all themes.
  • To choose a variant, click the Design tab and click a variant thumbnail.
  • Click the More arrow to customize the current theme.

Changing the Slide Size

  • To change the slide size, click Design → Slide Size and choose a size.
  • Choose a scaling option, and the changes will be applied.

Formatting the Slide Background

  • To format the slide background, select the slide and click Design → Format Background.
  • The Format Background task pane will open, where you can hide background graphics, choose a gradient fill, and more.
  • Close the pane when finished.

Adding Headers and Footers to Slides

  • To add headers and footers to slides, click Insert → Header & Footer.
  • Set the options and click Apply or Apply to All, and the changes will be applied.

Formatting Text

Changing the Font Face, Size, and Color

  • To change the font face, size, and color, activate the text box and use the commands on the Home tab and the mini toolbar.
  • Arrows to the right of the Font Size menu will nudge the font size up or down.

Changing Character Spacing

  • To change character spacing, select the text, click Home → Character Spacing, and choose an option.
  • The changes will be applied to the selected text.

Applying Text Effects

  • To apply text effects, use the commands in the Font group of the Home tab.
  • Select the text and click Home → Text Shadow to apply a shadow effect.

Working with the Font Dialog

  • To open the Font dialog, select the text or text box and click the option button in the Font group on the Home tab, or right-click the selected text in a text box or table and click Font.
  • In the Font dialog, choose a font, style, size, and color, and click OK to apply the changes.

Using the Format Painter

  • To use the Format Painter, select text that has formatting, click Home → Format Painter, and then select the text to paint.
  • The formatting will be applied to the selected text.

Clearing Formatting

  • To clear formatting from text, select the text and click Home → Clear All Formatting.
  • The formatting will be reset to default.

Learn how to customize text in PowerPoint 2016 by changing font face, size, and color, applying text effects, and using the Font dialog and Format Painter. Master the basics of text formatting in Microsoft Office 2016.

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