PowerPoint 2016: Formatting Text

Working with Text

• You can apply subscript effect to text using the Font group on the Home tab.
• To clear formatting from text, select the text and click Home → Clear All Formatting.

Using Find and Replace

• To open the Find dialog, click Home → Find or press Ctrl + F.
• Type the search term and click Find Next to search for the term in the presentation.
• To access replace options, click the “Replace…” command in the Find dialog, click Home → Replace, or use the Ctrl + H shortcut.
• Enter the search and replacement terms, then click Replace All and OK when complete.

Applying Bullets and Numbers

• To apply bullets or numbering to text, select the text and click Home → Numbering or Home → Bullets arrow.
• Click the desired bullet style to apply it to the text.

Changing Text Alignment

• Commands to change text alignment are located in the Paragraph group of the Home tab.
• Click the “My Presentation” text, then click Home → Center to center the text.
• You can also change vertical alignment using the Home → Align Text command.

Formatting Text as Columns

• To format text as columns, place the cursor in the target text box, click Home → Add or Remove Columns, and choose the number of columns.
• Resize the text box as necessary after applying the column formatting.

Changing Line Spacing

• To change line spacing, select the text, click Home → Line Spacing, and choose the desired spacing.
• The spacing will be applied to the selected text.

Changing Text Direction

• To change text direction, select the target text, click Home → Text Direction, and choose the desired alignment.
• Resize and move the text box as necessary after applying the text direction.

Formatting the Presentation

Choosing a Theme and Variant

• To choose a theme, click the Design tab and click a theme thumbnail.
• Use the arrows to browse and the More arrow to view all themes.
• To choose a variant, click the Design tab and click a variant thumbnail.
• Click the More arrow to customize the current theme.

Changing the Slide Size

• To change the slide size, click Design → Slide Size and choose a size.
• Choose a scaling option, and the changes will be applied.

Formatting the Slide Background

• To format the slide background, select the slide and click Design → Format Background.
• The Format Background task pane will open, where you can hide background graphics, choose a gradient fill, and more.
• Close the pane when finished.

Adding Headers and Footers to Slides

• To add headers and footers to slides, click Insert → Header & Footer.
• Set the options and click Apply or Apply to All, and the changes will be applied.

Formatting Text

Changing the Font Face, Size, and Color

• To change the font face, size, and color, activate the text box and use the commands on the Home tab and the mini toolbar.
• Arrows to the right of the Font Size menu will nudge the font size up or down.

Changing Character Spacing

• To change character spacing, select the text, click Home → Character Spacing, and choose an option.
• The changes will be applied to the selected text.

Applying Text Effects

• To apply text effects, use the commands in the Font group of the Home tab.
• Select the text and click Home → Text Shadow to apply a shadow effect.

Working with the Font Dialog

• To open the Font dialog, select the text or text box and click the option button in the Font group on the Home tab, or right-click the selected text in a text box or table and click Font.
• In the Font dialog, choose a font, style, size, and color, and click OK to apply the changes.

Using the Format Painter

• To use the Format Painter, select text that has formatting, click Home → Format Painter, and then select the text to paint.
• The formatting will be applied to the selected text.

Clearing Formatting

• To clear formatting from text, select the text and click Home → Clear All Formatting.
• The formatting will be reset to default.