Police Pocket Book Overview

Questions and Answers

What is the primary purpose of Police Pocket Books?

To record personal thoughts of police officers.

To serve as a diary of daily events involving police officers. (correct)

To document only significant crimes.

To provide a summary of monthly police activities.

Which section of the document details the records that must be maintained in the Police Pocket Books?

General Principles

Supervisor Checks

Records to be Included in Police Pocket Books (correct)

Control of Police Pocket Books

What is the last piece of information expected in a Police Pocket Book?

Protective Marking

Quality Assured By

Pages (including this page) (correct)

Linked to other Standing Order

In which section would you find definitions and explanations of abbreviations used in the Police Pocket Books?

Abbreviations and Glossary Signup and view all the answers

Who is responsible for approving the Police Pocket Books?

The relevant department or group Signup and view all the answers

When is the next review date for the Police Pocket Books set?

To be reviewed date Signup and view all the answers

What detail is NOT typically included in a Police Pocket Book?

Personal opinions of officers Signup and view all the answers

Which annex provides a record of Police Pocket Books that have been received and issued?

Annex 1: Record of Police Pocket Books received and issued Signup and view all the answers

What is the procedure for exchanging pocket books that are nearing completion during working days?

They should be exchanged quickly after crossing out remaining pages. Signup and view all the answers

Under what circumstance will a damaged pocket book be replaced?

Only with the approval of the Deputy Divisional Commander after an internal report. Signup and view all the answers

How must pocket books be treated according to the guiding principles?

As official documents that should be maintained in good condition and kept up to date. Signup and view all the answers

What action should be taken when a pocket book is damaged?

Strike a line through the unused pages and submit the damaged book for a replacement. Signup and view all the answers

Who is responsible for overseeing the drafting of the standard operating procedure (SO)?

The Document Owner nominated by the DCC. Signup and view all the answers

What must be done when making a retrospective entry in a Police Pocket Book?

Record the time of the event as part of the entry's text. Signup and view all the answers

Which of the following records is NOT to be included in Police Pocket Books?

Personal opinions on incidents. Signup and view all the answers

What type of ink should be used for entries in the Police Pocket Book?

Biro ink for permanent records. Signup and view all the answers

What action should be taken if a suspect refuses to sign the notes in the Police Pocket Book?

Make a note of the refusal in the pocket notebook. Signup and view all the answers

What is required regarding pages in the Police Pocket Book?

Pages should remain intact and never be removed. Signup and view all the answers

What information is essential to record regarding vehicle use while on duty?

The name, rank, and number of accompanying Officer. Signup and view all the answers

What should be documented regarding incidents that might lead to a complaint?

Detailed observations of the event. Signup and view all the answers

Which of the following statements about pocket book entries is true?

Insertions and erasures should be avoided. Signup and view all the answers

What must be included in every entry made by an officer in their pocket book?

The time and location of the recorded event Signup and view all the answers

Who is responsible for conducting spot checks on pocket books?

Duty Inspectors from time to time Signup and view all the answers

What is the procedure for replacing a pocket book?

Return the completed pocket book and sign for a new one Signup and view all the answers

What must be done with a surrendered pocket book according to the policy?

It will be re-issued and registered if marked for retention Signup and view all the answers

What indicates that a pocket book should be retained indefinitely?

It is marked in red ink by the CJU Sergeant Signup and view all the answers

What is the unique identifier printed on each pocket book?

An official unique serial number Signup and view all the answers

What is required when an officer transfers between Divisions regarding their pocket books?

Submitted pocket books will be moved to the new Divisional CJU Sergeant Signup and view all the answers

What needs to happen if an officer makes an alteration in their pocket book?

The alteration should be initialed by the officer Signup and view all the answers

What is the purpose of the Vehicle Defect Rectification Scheme (VDRS)?

To outline measures for correcting vehicle defects. Signup and view all the answers

Which of the following describes Dip Sampling?

A method involving random checks. Signup and view all the answers

What does the acronym FPNS stand for?

Fixed Penalty Notices Signup and view all the answers

Which unit is referred to as CJU?

Criminal Justice Unit Signup and view all the answers

What type of documentation is required for Pocket Books issued and returned?

A physical signature on return. Signup and view all the answers

What is indicated by the term 'Static Vehicle Check Point' (VCP)?

A designated area for vehicle inspections. Signup and view all the answers

Which of the following figures is responsible for the review of implementation?

Designated Authority Signup and view all the answers

What is likely NOT a component of the Fixed Penalty Ordinance?

Guidelines on vehicle registration. Signup and view all the answers

What is crucial for the maintenance of the Pocket Books Record?

Accurate and timely recording of signatures. Signup and view all the answers

What is required when re-issuing Pocket Books?

The official serial number and recipient signature. Signup and view all the answers

Study Notes

Pocket Book Management

Officers must arrange with the CJU Sergeant for new pocket books if old ones are nearing completion during off-duty times.
Exchange of nearly completed pocket books should occur before weekends or public holidays, with remaining pages crossed out.

Damaged Pocket Books

Replacement of damaged pocket books requires authorization from the Deputy Divisional Commander.
An internal report outlining damage reasons must accompany replacement requests.
Damaged pocket books will have unused pages canceled and must be returned when obtaining a new one.

Official Document Standard

Pocket books are official records and must be maintained in good condition and updated consistently.
All entries should be documented using biro ink at the time of occurrences.

Required Records in Pocket Books

Records must include the date, times of duty, nature of tasks, and details of any incidents or observations relevant to law enforcement.
Important aspects to note include traffic collisions, domestic incidents, and verbal communications from suspects.

Supervisor Responsibilities

Sergeants perform check-ins on pocket books during team briefings, ensuring entries are timely and correct.
Monthly dip sampling of pocket books is conducted by Duty Inspectors and DDCs to verify compliance and accuracy.

Control and Issuing of Pocket Books

Each pocket book must have a unique serial number, and officers should possess only one at any given time.
Replacement books require the return of completed ones and are logged for accountability.

Retention of Pocket Books

Pocket books with specific critical information are marked for indefinite retention by the CJU Sergeant.
When transferring between divisions, completed pocket books must also be transferred to the new division's CJU Sergeant for proper storage.

Abbreviations and Terminologies

DCC: Deputy Chief Constable
DDC: Deputy Divisional Commander
CJU: Divisional Criminal Justice Unit
FPN: Fixed Penalty Notices
VCP: Static Vehicle Check Point
VDRS: Vehicle Defect Rectification Scheme
Dip Sampling: Random checks for compliance and accuracy in documentation.

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Description

This quiz provides an overview of essential details found in police pocket books. Participants will learn about various document elements including authorship, approval dates, and quality assurance. This knowledge is crucial for understanding police documentation practices.