Podcast
Questions and Answers
What is the primary purpose of Police Pocket Books?
What is the primary purpose of Police Pocket Books?
- To record personal thoughts of police officers.
- To serve as a diary of daily events involving police officers. (correct)
- To document only significant crimes.
- To provide a summary of monthly police activities.
Which section of the document details the records that must be maintained in the Police Pocket Books?
Which section of the document details the records that must be maintained in the Police Pocket Books?
- General Principles
- Supervisor Checks
- Records to be Included in Police Pocket Books (correct)
- Control of Police Pocket Books
What is the last piece of information expected in a Police Pocket Book?
What is the last piece of information expected in a Police Pocket Book?
- Protective Marking
- Quality Assured By
- Pages (including this page) (correct)
- Linked to other Standing Order
In which section would you find definitions and explanations of abbreviations used in the Police Pocket Books?
In which section would you find definitions and explanations of abbreviations used in the Police Pocket Books?
Who is responsible for approving the Police Pocket Books?
Who is responsible for approving the Police Pocket Books?
When is the next review date for the Police Pocket Books set?
When is the next review date for the Police Pocket Books set?
What detail is NOT typically included in a Police Pocket Book?
What detail is NOT typically included in a Police Pocket Book?
Which annex provides a record of Police Pocket Books that have been received and issued?
Which annex provides a record of Police Pocket Books that have been received and issued?
What is the procedure for exchanging pocket books that are nearing completion during working days?
What is the procedure for exchanging pocket books that are nearing completion during working days?
Under what circumstance will a damaged pocket book be replaced?
Under what circumstance will a damaged pocket book be replaced?
How must pocket books be treated according to the guiding principles?
How must pocket books be treated according to the guiding principles?
What action should be taken when a pocket book is damaged?
What action should be taken when a pocket book is damaged?
Who is responsible for overseeing the drafting of the standard operating procedure (SO)?
Who is responsible for overseeing the drafting of the standard operating procedure (SO)?
What must be done when making a retrospective entry in a Police Pocket Book?
What must be done when making a retrospective entry in a Police Pocket Book?
Which of the following records is NOT to be included in Police Pocket Books?
Which of the following records is NOT to be included in Police Pocket Books?
What type of ink should be used for entries in the Police Pocket Book?
What type of ink should be used for entries in the Police Pocket Book?
What action should be taken if a suspect refuses to sign the notes in the Police Pocket Book?
What action should be taken if a suspect refuses to sign the notes in the Police Pocket Book?
What is required regarding pages in the Police Pocket Book?
What is required regarding pages in the Police Pocket Book?
What information is essential to record regarding vehicle use while on duty?
What information is essential to record regarding vehicle use while on duty?
What should be documented regarding incidents that might lead to a complaint?
What should be documented regarding incidents that might lead to a complaint?
Which of the following statements about pocket book entries is true?
Which of the following statements about pocket book entries is true?
What must be included in every entry made by an officer in their pocket book?
What must be included in every entry made by an officer in their pocket book?
Who is responsible for conducting spot checks on pocket books?
Who is responsible for conducting spot checks on pocket books?
What is the procedure for replacing a pocket book?
What is the procedure for replacing a pocket book?
What must be done with a surrendered pocket book according to the policy?
What must be done with a surrendered pocket book according to the policy?
What indicates that a pocket book should be retained indefinitely?
What indicates that a pocket book should be retained indefinitely?
What is the unique identifier printed on each pocket book?
What is the unique identifier printed on each pocket book?
What is required when an officer transfers between Divisions regarding their pocket books?
What is required when an officer transfers between Divisions regarding their pocket books?
What needs to happen if an officer makes an alteration in their pocket book?
What needs to happen if an officer makes an alteration in their pocket book?
What is the purpose of the Vehicle Defect Rectification Scheme (VDRS)?
What is the purpose of the Vehicle Defect Rectification Scheme (VDRS)?
Which of the following describes Dip Sampling?
Which of the following describes Dip Sampling?
What does the acronym FPNS stand for?
What does the acronym FPNS stand for?
Which unit is referred to as CJU?
Which unit is referred to as CJU?
What type of documentation is required for Pocket Books issued and returned?
What type of documentation is required for Pocket Books issued and returned?
What is indicated by the term 'Static Vehicle Check Point' (VCP)?
What is indicated by the term 'Static Vehicle Check Point' (VCP)?
Which of the following figures is responsible for the review of implementation?
Which of the following figures is responsible for the review of implementation?
What is likely NOT a component of the Fixed Penalty Ordinance?
What is likely NOT a component of the Fixed Penalty Ordinance?
What is crucial for the maintenance of the Pocket Books Record?
What is crucial for the maintenance of the Pocket Books Record?
What is required when re-issuing Pocket Books?
What is required when re-issuing Pocket Books?
Study Notes
Pocket Book Management
- Officers must arrange with the CJU Sergeant for new pocket books if old ones are nearing completion during off-duty times.
- Exchange of nearly completed pocket books should occur before weekends or public holidays, with remaining pages crossed out.
Damaged Pocket Books
- Replacement of damaged pocket books requires authorization from the Deputy Divisional Commander.
- An internal report outlining damage reasons must accompany replacement requests.
- Damaged pocket books will have unused pages canceled and must be returned when obtaining a new one.
Official Document Standard
- Pocket books are official records and must be maintained in good condition and updated consistently.
- All entries should be documented using biro ink at the time of occurrences.
Required Records in Pocket Books
- Records must include the date, times of duty, nature of tasks, and details of any incidents or observations relevant to law enforcement.
- Important aspects to note include traffic collisions, domestic incidents, and verbal communications from suspects.
Supervisor Responsibilities
- Sergeants perform check-ins on pocket books during team briefings, ensuring entries are timely and correct.
- Monthly dip sampling of pocket books is conducted by Duty Inspectors and DDCs to verify compliance and accuracy.
Control and Issuing of Pocket Books
- Each pocket book must have a unique serial number, and officers should possess only one at any given time.
- Replacement books require the return of completed ones and are logged for accountability.
Retention of Pocket Books
- Pocket books with specific critical information are marked for indefinite retention by the CJU Sergeant.
- When transferring between divisions, completed pocket books must also be transferred to the new division's CJU Sergeant for proper storage.
Abbreviations and Terminologies
- DCC: Deputy Chief Constable
- DDC: Deputy Divisional Commander
- CJU: Divisional Criminal Justice Unit
- FPN: Fixed Penalty Notices
- VCP: Static Vehicle Check Point
- VDRS: Vehicle Defect Rectification Scheme
- Dip Sampling: Random checks for compliance and accuracy in documentation.
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Description
This quiz provides an overview of essential details found in police pocket books. Participants will learn about various document elements including authorship, approval dates, and quality assurance. This knowledge is crucial for understanding police documentation practices.
