Police Operations and PII Compliance

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Questions and Answers

What is required of department members regarding criminal history information in case files submitted to prosecutors' offices?

All criminal history information may be included regardless of user agreements.

Criminal history information can be included if a monthly report is submitted.

Only summaries of criminal history information without specifics can be included.

A signed user agreement must be in place before including any criminal history information. (correct)

Which level of security awareness training is designed for personnel with unescorted access to a physically secure location?

Level 1 (correct)

Level 2

Level 4

Level 3

How frequently must all personnel with access to Criminal Justice Information undergo basic security awareness training?

Within six months of hire and every two years thereafter. (correct)

At any time they feel it is necessary.

Every year after their initial hire.

Once every five years.

What action is permitted when computer technology is found to improve police operations?

It will be applied if resources are available. Signup and view all the answers

Which level of security awareness training is meant for personnel with information technology roles?

Level 4 Signup and view all the answers

What is a potential consequence of making secondary disseminations of criminal history information?

It may lead to investigations by higher authorities. Signup and view all the answers

What is the primary focus of the security awareness training levels defined?

To address compliance and the safe handling of Sensitive Information. Signup and view all the answers

Which statement accurately describes personnel who have access to Criminal Justice Information but lack physical and logical access?

They are at Level 2 for security awareness training. Signup and view all the answers

What is required for all inquiries made to the CJIS System?

A unique identifier for the requesting member Signup and view all the answers

Which of the following is NOT mandated for personnel assigned to computer terminal operations?

Sharing User IDs with colleagues Signup and view all the answers

What must be done before releasing individuals who have been arrested and booked?

A computer check must be completed Signup and view all the answers

Who is primarily responsible for the integrity of computer operations in relation to MULES and NCIC?

The entire department as a whole Signup and view all the answers

What type of information does the NCIC network involve?

Privileged information from criminal justice agencies Signup and view all the answers

What should be done with requests for historical data retrieval?

They should be forwarded to the Information Services Division Commander Signup and view all the answers

What is the consequence of any violation of security in computer operations?

A potential investigation and disciplinary action will occur Signup and view all the answers

Which of the following is true regarding computer terminal operations?

All personnel must become proficient in terminal operations Signup and view all the answers

Who must witness or carry out the sanitization or destruction of criminal history record information?

Authorized personnel from the Information Technology Systems Unit Signup and view all the answers

What is the consequence of unauthorized release of criminal history record information?

It is a violation of state and federal law and may incur penalties Signup and view all the answers

Which section personnel can release criminal history record information from the Department?

Information Management Unit, Office of General Counsel, or division station desk personnel Signup and view all the answers

What category of records includes arrest reports and incident reports?

Criminal History Record Information (CHRI) Signup and view all the answers

Who has the discretion to determine if a record will be deemed closed under state statute?

The Chief of Police or his designee Signup and view all the answers

What must be followed for the collection, storage, and release of criminal history records?

State and federal laws and regulations Signup and view all the answers

To whom is non-conviction CHRI generally inaccessible?

The general public and individuals other than the defendant Signup and view all the answers

Which document outlines the procedures for furnishing copies of criminal record information?

Special procedures established by the Information Management Unit Signup and view all the answers

What is the primary criteria for releasing records of completed criminal investigations?

Unless otherwise stated by law, directive, or court rules. Signup and view all the answers

How will private security officers and companies receive information regarding criminal history?

They will be treated like any private inquirer without special access. Signup and view all the answers

What is required for unauthorized public agencies to access criminal history record information?

Legal authorization for the release of information. Signup and view all the answers

What is the role of the Department OGC concerning attorneys requesting criminal history records?

To approve the request if it is deemed legitimate. Signup and view all the answers

What should be done if there is uncertainty about the lawful release of criminal history information?

Refer the matter to the Information Management Unit Commander or OGC. Signup and view all the answers

What authority does the OGC have regarding requests for records not specifically outlined?

The OGC will determine if the records are open or closed. Signup and view all the answers

How will current investigations be handled regarding public information release?

Media requests will follow the directive entitled 'Media Contacts and Interactions.' Signup and view all the answers

How can non-conviction criminal history record information be accessed for employment checks?

Only with specific written directives allowing such access. Signup and view all the answers

What is the condition under which warrants cannot be revealed?

If the warrant is issued ‘under seal’ by the court Signup and view all the answers

What is Purpose Code C primarily associated with?

The administration of criminal justice Signup and view all the answers

Which of the following is NOT an example of an authorized use for Purpose Code C?

Volunteers providing rehabilitative services at a confinement facility Signup and view all the answers

Which of the following is a valid scenario under Purpose Code C?

Windows cleaners at a confinement facility during regular cleaning Signup and view all the answers

What type of records incurs a fee for release, as per Missouri statutes?

All records released by the Department Signup and view all the answers

Which of these roles is an example of someone who would not involve in the administration of criminal justice?

Carpet cleaners at a law enforcement facility Signup and view all the answers

Under what circumstances can confinement facility visitors access criminal history records?

If they are conducting jail tours or related activities Signup and view all the answers

What type of organizations or individuals may use Purpose Code C for criminal history inquiries?

Authorized personnel acting in the capacity of their agency's duties Signup and view all the answers

Study Notes

Personally Identifiable Information (PII) and Data Security

Computer technology will be used to enhance police operations when resources are available.
Compliance with CJIS rules and state statutes is mandatory; criminal history info must not be included in case files to prosecutors unless a signed user agreement is in place.

Security Awareness Training

Basic security awareness training is required within six months of hire and biennially thereafter for personnel with access to Criminal Justice Information (CJI).
Training levels include:
- Level 1: Unescorted access to secure areas but no use of CJI.
- Level 2: Personnel may encounter CJI in duties; no physical/logical access.
- Level 4: IT personnel with comprehensive access to CJI systems.

CJIS Inquiries and Operations

Personnel must be proficient in CJIS, MULES, NCIC, and terminal operations.
Unique identifiers required for all CJIS inquiries; member's ID and password must not be shared.
Station personnel must ensure all arrestees are computer checked before release.

Compliance and Integrity

The department must maintain security and discipline related to MULES and NCIC systems.
Violations of security protocols may lead to investigation and disciplinary actions.
Information exchanged over NCIC is privileged and accessible only for official criminal justice business.

Criminal History Record Information (CHRI)

CHRI must conform to state and federal laws regarding its release; unauthorized release can lead to penalties.
Records classified as arrest, incident, and investigative reports must comply with strict storage and destruction regulations.
Only specific units can release CHRI, and detailed procedures are in place to manage requests.

Non-Conviction Record Access

Non-conviction records are generally inaccessible to the public and others, except as per specific statutes.
Media inquiries and requests from private security companies treated like private inquiries; they cannot obtain non-conviction records without authorization.

Record Retrieval Procedures

Requests for obtaining records outside standard procedures must be directed to the Information Management Unit.
Attorneys wishing to access CHRI for clients may require approval via the Department’s Office of General Counsel.

NCIC Requirements

Transaction completion for criminal history inquiries mandates the use of original purpose codes.
Purpose Code C involves connections with criminal justice administration and outlines specific authorized uses, including certain scenarios involving vendors, volunteers, and facility visitors.
Strict protocols in place for managing inquiries ensure adherence to standards and authorized access only.

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Description

This quiz focuses on the integration of computer technology in police operations and the importance of maintaining compliance with Personally Identifiable Information (PII) regulations. It will also cover the resources necessary for effective implementation of such technologies in law enforcement practices.