Podcast
Questions and Answers
What is the purpose of meticulously planning procurement by the Procuring Entity?
What is the purpose of meticulously planning procurement by the Procuring Entity?
To ensure it is within the approved budget and to maintain governmental fiscal discipline.
What criteria determine whether a procurement project is considered crucial?
What criteria determine whether a procurement project is considered crucial?
It must be necessary for day-to-day operations or in pursuit of the Procuring Entity's principal mandate.
How should the Annual Procurement Plan (APP) accommodate emergencies?
How should the Annual Procurement Plan (APP) accommodate emergencies?
It should include provisions for foreseeable emergencies based on historical records.
What is the relationship between the APP and procurement activities?
What is the relationship between the APP and procurement activities?
Why is timing/phasing important in the procurement of Infrastructure Projects?
Why is timing/phasing important in the procurement of Infrastructure Projects?
What defines a domestic entity in the Philippines?
What defines a domestic entity in the Philippines?
What are expendable supplies?
What are expendable supplies?
What is a foreign bid?
What is a foreign bid?
What are executive agreements?
What are executive agreements?
How long must a domestic entity be in existence to qualify for bidding?
How long must a domestic entity be in existence to qualify for bidding?
What is meant by foreign-funded procurement?
What is meant by foreign-funded procurement?
What constitutes a person or entity offering manufactured articles in the Philippines?
What constitutes a person or entity offering manufactured articles in the Philippines?
What legislation repealed preference to domestic entities for bids?
What legislation repealed preference to domestic entities for bids?
What is the requirement for the APP in relation to the yearly budget of the Procuring Entity?
What is the requirement for the APP in relation to the yearly budget of the Procuring Entity?
Who is responsible for approving the APP?
Who is responsible for approving the APP?
What triggers the preparation of the indicative APP for the succeeding calendar year?
What triggers the preparation of the indicative APP for the succeeding calendar year?
What must the end-users or implementing units include in their PPMPs?
What must the end-users or implementing units include in their PPMPs?
List two components that should be in the PPMP regarding procurement.
List two components that should be in the PPMP regarding procurement.
What does PPMP stand for?
What does PPMP stand for?
What other factors are considered when formulating the indicative APP?
What other factors are considered when formulating the indicative APP?
What is the purpose of the guidelines issued by the GPPB in relation to the APP?
What is the purpose of the guidelines issued by the GPPB in relation to the APP?
What is the primary requirement for all Procuring Entities regarding PhilGEPS?
What is the primary requirement for all Procuring Entities regarding PhilGEPS?
What role does the DBM-PS play in assisting Procuring Entities?
What role does the DBM-PS play in assisting Procuring Entities?
When do the manual methods of procurement apply according to the rules?
When do the manual methods of procurement apply according to the rules?
What happens to requests for clarification from bidders?
What happens to requests for clarification from bidders?
How must clarifications and amendments to bidding documents be formalized?
How must clarifications and amendments to bidding documents be formalized?
What is the significance of the PhilGEPS bulletin board for bidders?
What is the significance of the PhilGEPS bulletin board for bidders?
Who has the authority to approve changes in the procurement process?
Who has the authority to approve changes in the procurement process?
What action must be taken to ensure notices are binding on bidders?
What action must be taken to ensure notices are binding on bidders?
What is the term length for alternate members of the BAC?
What is the term length for alternate members of the BAC?
Who shall not be the Chairperson or a member of the BAC?
Who shall not be the Chairperson or a member of the BAC?
What happens when the term of existing BAC members expires?
What happens when the term of existing BAC members expires?
In case of a member's resignation or removal, how long does the replacement serve?
In case of a member's resignation or removal, how long does the replacement serve?
Name one function of the BAC.
Name one function of the BAC.
What is the purpose of conducting pre-procurement and pre-bid conferences?
What is the purpose of conducting pre-procurement and pre-bid conferences?
What role does the BAC play in post-qualification proceedings?
What role does the BAC play in post-qualification proceedings?
What is one related function the BAC may perform as necessary?
What is one related function the BAC may perform as necessary?
What must a supplier demonstrate to have their item featured in the Electronic Catalogue?
What must a supplier demonstrate to have their item featured in the Electronic Catalogue?
For how long can an item be featured in the Electronic Catalogue before it must be re-evaluated?
For how long can an item be featured in the Electronic Catalogue before it must be re-evaluated?
What condition allows a new supplier's item to replace an existing item in the Electronic Catalogue?
What condition allows a new supplier's item to replace an existing item in the Electronic Catalogue?
What feature does the PhilGEPS offer to allow online ordering of items?
What feature does the PhilGEPS offer to allow online ordering of items?
Is the Virtual Store accessible to suppliers?
Is the Virtual Store accessible to suppliers?
What payment method does the PhilGEPS support for goods purchased through the Virtual Store?
What payment method does the PhilGEPS support for goods purchased through the Virtual Store?
What is the main benefit of e-payment functions offered by PhilGEPS?
What is the main benefit of e-payment functions offered by PhilGEPS?
What happens if a supplier's price is not lower than the existing price in the Electronic Catalogue?
What happens if a supplier's price is not lower than the existing price in the Electronic Catalogue?
What types of items can be ordered through the PhilGEPS Virtual Store?
What types of items can be ordered through the PhilGEPS Virtual Store?
What role does the DBM-PS play in the context of the Electronic Catalogue?
What role does the DBM-PS play in the context of the Electronic Catalogue?
What does the Certificate of Platinum Registration and Membership certify regarding the Bidder's documents?
What does the Certificate of Platinum Registration and Membership certify regarding the Bidder's documents?
What does the Certificate not guarantee for the registrant?
What does the Certificate not guarantee for the registrant?
What could lead to the disqualification of a Bidder in the procurement process?
What could lead to the disqualification of a Bidder in the procurement process?
What must remain current and updated for the Certificate of Registration and Membership?
What must remain current and updated for the Certificate of Registration and Membership?
What is the significance of the veracity of the statements and information in the submitted documents?
What is the significance of the veracity of the statements and information in the submitted documents?
What is the consequence of finding misrepresentation in the eligibility documents?
What is the consequence of finding misrepresentation in the eligibility documents?
What type of documents must a Bidder submit to obtain the Certificate of Platinum Registration?
What type of documents must a Bidder submit to obtain the Certificate of Platinum Registration?
Which governing body amends the guidelines relevant to the Platinum Registration process?
Which governing body amends the guidelines relevant to the Platinum Registration process?
What might occur if the authenticity of submitted documents cannot be verified?
What might occur if the authenticity of submitted documents cannot be verified?
What constitutes a valid act of the BAC during a meeting?
What constitutes a valid act of the BAC during a meeting?
Who votes in the event of a tie within the BAC?
Who votes in the event of a tie within the BAC?
In what scenario would a Bidder be exempted from immediate disqualification despite issues with their documents?
In what scenario would a Bidder be exempted from immediate disqualification despite issues with their documents?
What is the role of observers during BAC proceedings?
What is the role of observers during BAC proceedings?
How many observers must the BAC invite during its proceedings?
How many observers must the BAC invite during its proceedings?
Which specific activities must BAC invite observers to during the procurement process?
Which specific activities must BAC invite observers to during the procurement process?
What constitutes grave misconduct for public officials in relation to bids submitted through PhilGEPS?
What constitutes grave misconduct for public officials in relation to bids submitted through PhilGEPS?
What penalties are imposed on employees of service providers who commit violations related to PhilGEPS?
What penalties are imposed on employees of service providers who commit violations related to PhilGEPS?
What is required for observers monitoring procurement proceedings via PhilGEPS?
What is required for observers monitoring procurement proceedings via PhilGEPS?
Describe a key feature of the PhilGEPS to ensure security against unauthorized access.
Describe a key feature of the PhilGEPS to ensure security against unauthorized access.
What action is taken to regularly enhance the security features of PhilGEPS?
What action is taken to regularly enhance the security features of PhilGEPS?
What must be done if any unauthorized disclosure occurs regarding submitted information in PhilGEPS?
What must be done if any unauthorized disclosure occurs regarding submitted information in PhilGEPS?
List one potential consequence of breaching the security of PhilGEPS.
List one potential consequence of breaching the security of PhilGEPS.
What constitutes unauthorized access to PhilGEPS?
What constitutes unauthorized access to PhilGEPS?
Who is responsible for the security integrity of the PhilGEPS system?
Who is responsible for the security integrity of the PhilGEPS system?
What is a potential risk if the PhilGEPS system is not periodically tested?
What is a potential risk if the PhilGEPS system is not periodically tested?
What should the APP reflect regarding the Procuring Entity's priorities?
What should the APP reflect regarding the Procuring Entity's priorities?
What information must be included in the PPMP about PAPs?
What information must be included in the PPMP about PAPs?
Which officials are responsible for approving the Annual Procurement Plan?
Which officials are responsible for approving the Annual Procurement Plan?
What is the purpose of the indicative APP prepared by the Procuring Entity?
What is the purpose of the indicative APP prepared by the Procuring Entity?
What factors are considered by implementing units when formulating their PPMPs?
What factors are considered by implementing units when formulating their PPMPs?
What role does the time schedule play in the PPMP?
What role does the time schedule play in the PPMP?
What is one element that the PPMP must indicate regarding budget?
What is one element that the PPMP must indicate regarding budget?
How does the APP relate to the yearly budget of the Procuring Entity?
How does the APP relate to the yearly budget of the Procuring Entity?
Match the following sections with their respective focus or content:
Match the following sections with their respective focus or content:
Match the following rules with their content area:
Match the following rules with their content area:
Match the following sections with their respective actions related to bids:
Match the following sections with their respective actions related to bids:
Match the following sections with their specific focus:
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Match the following procurement processes with their suitable context:
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Match the following terms with their relevant functions in procurement.
Match the following terms with their relevant functions in procurement.
Match the following procurement documents with their purposes.
Match the following procurement documents with their purposes.
Match the steps in the electronic bidding process with their correct order.
Match the steps in the electronic bidding process with their correct order.
Match the following types of procurement methods with their applicable contexts.
Match the following types of procurement methods with their applicable contexts.
Match the components of the Project Procurement Management Plans (PPMPs) with their descriptions:
Match the components of the Project Procurement Management Plans (PPMPs) with their descriptions:
Match the terms related to the Annual Procurement Plan (APP) with their definitions:
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Match the descriptions of APP formulation stages with the corresponding guidelines:
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Match the components included in the PPMP with their focus areas:
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Match the types of contracts indicated in the PPMPs with their characteristics:
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Match the elements included in the indicative APP with their significance:
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Match the aspects of budget preparation with their descriptions:
Match the aspects of budget preparation with their descriptions:
Match the guidelines involved in forming the APP with their applications:
Match the guidelines involved in forming the APP with their applications:
Match the following acts with their corresponding grave misconduct classifications regarding the PhilGEPS:
Match the following acts with their corresponding grave misconduct classifications regarding the PhilGEPS:
Match the PhilGEPS security features with their descriptions:
Match the PhilGEPS security features with their descriptions:
Match the stakeholders involved in procurement with their respective roles:
Match the stakeholders involved in procurement with their respective roles:
Match the features of the PhilGEPS with their purposes:
Match the features of the PhilGEPS with their purposes:
Match the actions that can lead to penalties with their corresponding violations:
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Match the following definitions with their corresponding terms:
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Match the following types of entities with their ownership requirements:
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Match the concepts with their legal implications:
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Match the following procurement related items with their typical use:
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Match the following items with their typical life expectancies:
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Match the following procurement types with their characteristics:
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Match the following requirements for service providers in electronic procurement:
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Match the features of the PhilGEPS electronic bulletin board:
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The Repeat Order section is identified as Section 52.
The Repeat Order section is identified as Section 52.
The Civil Liability section is found in Rule XXI.
The Civil Liability section is found in Rule XXI.
Section 55 deals with Protests on Decisions of the BAC.
Section 55 deals with Protests on Decisions of the BAC.
Section 63 outlines the Organization and Functions of the Government Procurement Policy Board.
Section 63 outlines the Organization and Functions of the Government Procurement Policy Board.
The Resolution of Protests is found in Section 57.
The Resolution of Protests is found in Section 57.
The Penal Clause is covered under Rule XVIII.
The Penal Clause is covered under Rule XVIII.
Arbitration procedures are detailed in Section 59.
Arbitration procedures are detailed in Section 59.
Non-interruption of the bidding process is detailed in Section 58.
Non-interruption of the bidding process is detailed in Section 58.
Agencies are required to hire service providers through competitive bidding for the procurement of common use items.
Agencies are required to hire service providers through competitive bidding for the procurement of common use items.
Service providers must demonstrate their system's virus-resilience and security capabilities equivalent to those of the PhilGEPS.
Service providers must demonstrate their system's virus-resilience and security capabilities equivalent to those of the PhilGEPS.
Service providers are not allowed to enable manual submission of bids to the Procuring Entity.
Service providers are not allowed to enable manual submission of bids to the Procuring Entity.
The GPPB is solely responsible for certifying compliance with the requirements set for service providers.
The GPPB is solely responsible for certifying compliance with the requirements set for service providers.
PhilGEPS includes a centralized electronic bulletin board for posting procurement opportunities and notices.
PhilGEPS includes a centralized electronic bulletin board for posting procurement opportunities and notices.
The 2016 revised IRR took effect sixty days after its publication on 29 August 2016.
The 2016 revised IRR took effect sixty days after its publication on 29 August 2016.
The scope of the 2016 revised IRR excludes government-owned and/or-controlled corporations.
The scope of the 2016 revised IRR excludes government-owned and/or-controlled corporations.
In case of conflict between a Treaty and the IRR, the IRR takes precedence.
In case of conflict between a Treaty and the IRR, the IRR takes precedence.
Foreign-funded procurement by the GoP may deviate from R.A. 9184 if stated procedures are specified in a Treaty.
Foreign-funded procurement by the GoP may deviate from R.A. 9184 if stated procedures are specified in a Treaty.
State universities and colleges are not included in the application of the IRR.
State universities and colleges are not included in the application of the IRR.
The Government Procurement Policy Board is responsible for approving the 2016 revised IRR.
The Government Procurement Policy Board is responsible for approving the 2016 revised IRR.
All procurement procedures must adhere to competitive bidding as the default position.
All procurement procedures must adhere to competitive bidding as the default position.
The IRR is only applicable to local government units.
The IRR is only applicable to local government units.
The 2016 revised IRR does not include any provisions for procurement by government financial institutions.
The 2016 revised IRR does not include any provisions for procurement by government financial institutions.
The effective date of the 2016 revised IRR is set for 1 November 2016.
The effective date of the 2016 revised IRR is set for 1 November 2016.
The Approved Budget for the Contract (ABC) must be approved by the Sanggunian in the case of local government units (LGUs).
The Approved Budget for the Contract (ABC) must be approved by the Sanggunian in the case of local government units (LGUs).
The definition of a Bid is limited to a verbal proposal made by a bidder.
The definition of a Bid is limited to a verbal proposal made by a bidder.
Foreign-funded Procurement requires an ABC that is based solely on the local government's budget.
Foreign-funded Procurement requires an ABC that is based solely on the local government's budget.
The term 'Joint Venture' in the regulations refers to collaborations between government-owned corporations and private entities.
The term 'Joint Venture' in the regulations refers to collaborations between government-owned corporations and private entities.
Job Order Workers can be hired without any adherence to specific regulations.
Job Order Workers can be hired without any adherence to specific regulations.
The Act, known as R.A. 9184, focuses on the regulation of procurement activities by the government.
The Act, known as R.A. 9184, focuses on the regulation of procurement activities by the government.
Disposal of Property and Other Assets of the Government is a procurement activity that does not require regulations.
Disposal of Property and Other Assets of the Government is a procurement activity that does not require regulations.
Multi-Year Obligational Authority (MYOA) is involved in contracts with a budget specified in the General Appropriations Act.
Multi-Year Obligational Authority (MYOA) is involved in contracts with a budget specified in the General Appropriations Act.
The term 'Bidder' is a term that refers to any individual or group that is providing a contract proposal.
The term 'Bidder' is a term that refers to any individual or group that is providing a contract proposal.
Lease agreements for using government-owned properties can be done freely without any specific regulations.
Lease agreements for using government-owned properties can be done freely without any specific regulations.
Procuring Entities may conduct EPA without an approved indicative APP.
Procuring Entities may conduct EPA without an approved indicative APP.
The indicative APP for EPA is based on the Approved Budget for the Contract (ABC) in the proposed national budget.
The indicative APP for EPA is based on the Approved Budget for the Contract (ABC) in the proposed national budget.
Multi-year projects do not require MYCA issued by the DBM for EPA.
Multi-year projects do not require MYCA issued by the DBM for EPA.
No award of contract can take place without the approval of the General Appropriations Act (GAA).
No award of contract can take place without the approval of the General Appropriations Act (GAA).
An award of contracts can be made for projects requiring Special Allotment Release Order before it has been issued.
An award of contracts can be made for projects requiring Special Allotment Release Order before it has been issued.
GOCCs must base their indicative APP on budget levels proposed to the governing board.
GOCCs must base their indicative APP on budget levels proposed to the governing board.
The Framework Agreement List must be attached to the APP for all types of procurement projects.
The Framework Agreement List must be attached to the APP for all types of procurement projects.
Foreign-Assisted Projects (FAPs) use documents issued by foreign donors or financing institutions to base their indicative APP.
Foreign-Assisted Projects (FAPs) use documents issued by foreign donors or financing institutions to base their indicative APP.
Reenacted budgets can be utilized for contracts as long as they are authorized by regulations.
Reenacted budgets can be utilized for contracts as long as they are authorized by regulations.
Procuring Entities are discouraged from undertaking EPA to expedite contract approvals.
Procuring Entities are discouraged from undertaking EPA to expedite contract approvals.
What is the primary focus of Section 68?
What is the primary focus of Section 68?
What is addressed in Section 73 regarding BAC members?
What is addressed in Section 73 regarding BAC members?
Which section discusses the lifting of suspension and removal of administrative disabilities?
Which section discusses the lifting of suspension and removal of administrative disabilities?
Which rule pertains to administrative sanctions?
Which rule pertains to administrative sanctions?
What is the purpose of Section 70?
What is the purpose of Section 70?
Which section contains the repealing clause?
Which section contains the repealing clause?
What is the focus of Rule XXV?
What is the focus of Rule XXV?
What does Section 74 address?
What does Section 74 address?
What is the duration of the term for members of the BAC?
What is the duration of the term for members of the BAC?
Who may not serve as the Chairperson or a member of the BAC?
Who may not serve as the Chairperson or a member of the BAC?
What happens to BAC functions after the current members' terms expire?
What happens to BAC functions after the current members' terms expire?
How long does a replacement member serve if they replace a resigned BAC member?
How long does a replacement member serve if they replace a resigned BAC member?
Which of the following is NOT a function of the BAC?
Which of the following is NOT a function of the BAC?
Which of the following is NOT a requirement for service providers in electronic procurement?
Which of the following is NOT a requirement for service providers in electronic procurement?
What is one of the minimum system requirements for service providers in electronic procurement?
What is one of the minimum system requirements for service providers in electronic procurement?
Who has the authority to determine and certify compliance with the procurement requirements?
Who has the authority to determine and certify compliance with the procurement requirements?
When did the 2016 Revised Implementing Rules and Regulations take effect?
When did the 2016 Revised Implementing Rules and Regulations take effect?
Which entities are included under the scope of the 2016 Revised IRR?
Which entities are included under the scope of the 2016 Revised IRR?
Which component is required in the system used by electronic service providers?
Which component is required in the system used by electronic service providers?
What is a specific feature of the PhilGEPS in relation to procurement?
What is a specific feature of the PhilGEPS in relation to procurement?
In case of conflict between the IRR and an International Agreement, which prevails?
In case of conflict between the IRR and an International Agreement, which prevails?
Which of the following features is essential for service providers to have?
Which of the following features is essential for service providers to have?
What is the default procurement procedure for Foreign-funded Procurement by the GoP?
What is the default procurement procedure for Foreign-funded Procurement by the GoP?
Which section states that this IRR applies to all procurement of branches and agencies of the GoP?
Which section states that this IRR applies to all procurement of branches and agencies of the GoP?
Which of the following is a requirement concerning the bidding process authority?
Which of the following is a requirement concerning the bidding process authority?
What type of procurement does R.A. 9184 and this IRR apply to for Foreign-funded projects?
What type of procurement does R.A. 9184 and this IRR apply to for Foreign-funded projects?
What is a security requirement for service providers in the electronic procurement system?
What is a security requirement for service providers in the electronic procurement system?
What was the significant date of the approval of the 2016 revised IRR?
What was the significant date of the approval of the 2016 revised IRR?
What must electronic payment facilities used by service providers adhere to?
What must electronic payment facilities used by service providers adhere to?
What must be observed if a Treaty or International Agreement provides different procurement guidelines?
What must be observed if a Treaty or International Agreement provides different procurement guidelines?
What does the PhilGEPS facilitate in the procurement process?
What does the PhilGEPS facilitate in the procurement process?
Which organization approved the 2016 revised IRR?
Which organization approved the 2016 revised IRR?
What does the IRR state must be followed for all procurement by the GoP?
What does the IRR state must be followed for all procurement by the GoP?
What is the maximum period for which an item can be featured in the Electronic Catalogue?
What is the maximum period for which an item can be featured in the Electronic Catalogue?
What allows a new supplier's item to replace an existing item in the Electronic Catalogue?
What allows a new supplier's item to replace an existing item in the Electronic Catalogue?
Who can access the PhilGEPS Virtual Store?
Who can access the PhilGEPS Virtual Store?
What is required for a supplier to have an item featured in the Electronic Catalogue?
What is required for a supplier to have an item featured in the Electronic Catalogue?
What features does the PhilGEPS include apart from the Virtual Store?
What features does the PhilGEPS include apart from the Virtual Store?
What happens to an item's status in the Electronic Catalogue if a new supplier qualifies with a lower price?
What happens to an item's status in the Electronic Catalogue if a new supplier qualifies with a lower price?
Which of the following is NOT a feature of the PhilGEPS?
Which of the following is NOT a feature of the PhilGEPS?
What is the role of the DBM-PS in relation to the Electronic Catalogue?
What is the role of the DBM-PS in relation to the Electronic Catalogue?
What is the intended function of the e-payment option in PhilGEPS?
What is the intended function of the e-payment option in PhilGEPS?
What is the effective date of the 2016 Revised Implementing Rules and Regulations after its publication?
What is the effective date of the 2016 Revised Implementing Rules and Regulations after its publication?
Which entities are specifically included in the application scope of the IRR?
Which entities are specifically included in the application scope of the IRR?
In case of conflict, what takes precedence: the Treaty or International Agreement or the IRR?
In case of conflict, what takes precedence: the Treaty or International Agreement or the IRR?
What is the default position of the GoP regarding Foreign-funded Procurement?
What is the default position of the GoP regarding Foreign-funded Procurement?
To which entities does the IRR apply?
To which entities does the IRR apply?
Who is the Chairperson of the Government Procurement Policy Board (GPPB)?
Who is the Chairperson of the Government Procurement Policy Board (GPPB)?
Which of the following members is not from a department related to economic management?
Which of the following members is not from a department related to economic management?
Which member of the GPPB is the Secretary of National Defense?
Which member of the GPPB is the Secretary of National Defense?
What role does the alternate chairperson of the GPPB hold?
What role does the alternate chairperson of the GPPB hold?
Which of the following secretaries is responsible for the Department of Education?
Which of the following secretaries is responsible for the Department of Education?
Which member of the GPPB represents the Department of Transportation?
Which member of the GPPB represents the Department of Transportation?
Which member is responsible for the Department of Science and Technology?
Which member is responsible for the Department of Science and Technology?
Who represents the private sector on the GPPB?
Who represents the private sector on the GPPB?
What is primarily included in the Bidding Documents for prospective bidders?
What is primarily included in the Bidding Documents for prospective bidders?
Which statement accurately describes Competitive Bidding?
Which statement accurately describes Competitive Bidding?
What are Common-Use Supplies and Equipment (CSE)?
What are Common-Use Supplies and Equipment (CSE)?
What function does the Bids and Awards Committee (BAC) serve?
What function does the Bids and Awards Committee (BAC) serve?
Which of the following best defines consulting services in the context of procurement?
Which of the following best defines consulting services in the context of procurement?
What does the term 'Domestic Bidder' refer to?
What does the term 'Domestic Bidder' refer to?
Which of the following processes is NOT part of Competitive Bidding?
Which of the following processes is NOT part of Competitive Bidding?
Which document is crucial for prospective bidders to prepare a bid?
Which document is crucial for prospective bidders to prepare a bid?
What is one requirement that service providers must meet to participate in electronic procurement for non-common use items?
What is one requirement that service providers must meet to participate in electronic procurement for non-common use items?
Which system must service providers be linked to for electronic procurement?
Which system must service providers be linked to for electronic procurement?
Which of the following features must service providers' systems possess?
Which of the following features must service providers' systems possess?
What is a requirement regarding the submission of bids by service providers?
What is a requirement regarding the submission of bids by service providers?
Which authority is responsible for determining compliance with the procurement requirements?
Which authority is responsible for determining compliance with the procurement requirements?
What must service providers’ systems include for authentication during the procurement process?
What must service providers’ systems include for authentication during the procurement process?
What type of facilities must the service providers have in their systems to protect against data loss?
What type of facilities must the service providers have in their systems to protect against data loss?
What must electronic payment facilities comply with if used by service providers?
What must electronic payment facilities comply with if used by service providers?
What is the purpose of the guidelines in ANNEX 'B' regarding consulting services?
What is the purpose of the guidelines in ANNEX 'B' regarding consulting services?
Which annex addresses the procurement of infrastructure projects?
Which annex addresses the procurement of infrastructure projects?
What does ANNEX 'I' focus on?
What does ANNEX 'I' focus on?
What guidelines are provided in APPENDIX 4?
What guidelines are provided in APPENDIX 4?
In which document can you find guidelines for community participation in procurement?
In which document can you find guidelines for community participation in procurement?
What is the focus of APPENDIX 10?
What is the focus of APPENDIX 10?
What do the guidelines in APPENDIX 19 pertain to?
What do the guidelines in APPENDIX 19 pertain to?
What type of services do the guidelines in APPENDIX 23 target?
What type of services do the guidelines in APPENDIX 23 target?
Which APPENDIX outlines guidelines for bid monitoring reports?
Which APPENDIX outlines guidelines for bid monitoring reports?
What is the main topic of APPENDIX 28?
What is the main topic of APPENDIX 28?
What do the guidelines in APPENDIX 16 address?
What do the guidelines in APPENDIX 16 address?
What issue does APPENDIX 22 address?
What issue does APPENDIX 22 address?
What specific aspect of procurement does APPENDIX 37 cover?
What specific aspect of procurement does APPENDIX 37 cover?
Study Notes
Definitions and Concepts
- Domestic Entity: An individual or sole proprietor who is a Filipino citizen, or a partnership, corporation, cooperative, or association organized in the Philippines. At least 75% of ownership must belong to Filipino citizens. The entity must have been in business for a minimum of five consecutive years prior to bidding.
- Executive Agreements: International agreements that do not require legislative ratification.
- Expendable Supplies: Items consumed within one year or that significantly lose value after one year, including materials like medicines, stationery, and spare parts.
- Foreign Bid: Offers for goods not manufactured in the Philippines or not made substantially from Filipino materials.
Procurement Context
- Foreign-funded Procurement: Refers to acquisitions funded wholly or partially by foreign loans or grants, in line with treaties or international agreements.
- Preference Changes: Prior preference for domestic entities, per Commonwealth Act No. 138, has been repealed by the Philippine Competition Act of 2015 (R.A. No. 10667).
Procurement Planning
- Budget Compliance: All procurement actions must align with the approved budget, reflecting fiscal discipline. Only crucial projects related to governmental functions are included in the Annual Procurement Plan (APP).
- Emergency Provisions: The APP should cater to foreseeable emergencies based on past events.
- Infrastructure Project Timing: Timing for related activities, such as engineering design, must be well planned to minimize costs.
APP Guidelines
- Indicative APP Preparation: After a budget call, procuring entities must prepare a preliminary APP that supports their proposed budget, considering priorities and objectives.
- Project Procurement Management Plans (PPMPs): Implementing units formulate PPMPs detailing whether projects will be contracted out, the type of contracts, procurement methods, schedules, and estimated budgets.
Electronic Procurement
- PhilGEPS Registration: All procuring entities are mandated to register with PhilGEPS for efficient online procurement processes. The DBM-PS will assist with online connectivity and training.
Pre-bid Process
- Pre-bid Conferences: Conducted per Section 22 of the IRR, allowing for bidder clarifications. Any binding clarifications must be issued as Supplemental/Bid Bulletins through the PhilGEPS.
Bids and Awards Committee (BAC)
- BAC Functions: Includes advertising bids, conducting conferences, determining bidder eligibility, evaluating bids, and recommending contract awards. BAC members serve terms of one year and may continue until new appointments are made.
- Assessment of Procurement Processes: The BAC is responsible for periodic assessments to enhance procurement efficiency and may establish Technical Working Groups for expert assistance in technical specifications and evaluations.
Additional Provisions
- Alternative Procurement Methods: BAC can recommend and undertake alternative procurement methods as necessary.
- Legal and Administrative Functions: The BAC holds various related functions to uphold procurement integrity and efficiency, including reviewing specifications and managing post-qualification processes.
Annual Procurement Plan (APP) Requirements
- The APP must align with the approved yearly budget of the Procuring Entity and must be approved by the Head of the Procuring Entity (HoPE) or a designated official.
- Upon the budget call, involved entities (NGAs, SUCs, etc.) must draft an indicative APP that reflects their priorities based on the upcoming year’s budget framework.
Project Procurement Management Plans (PPMP)
- End-users within the Procuring Entity develop PPMPs for their various programs, activities, and projects (PAPs).
- PPMP components must include:
- Contract implementation approach (contracted, by administration, consignment).
- Type and objectives of the contract.
- Scope/size of contract packages.
- Adopted procurement methods and whether tasks are outsourced.
- Schedule for procurement activities and contract implementation.
- Estimated budget for contract components.
Electronic Catalogue Features
- The Electronic Catalogue allows for the direct procurement of common and non-common use items without competitive bidding, provided suppliers are determined as Lowest Calculated Responsive Bidders in prior biddings.
- Items in the catalogue are featured for a maximum of six months unless replaced by a more competitively priced alternative.
PhilGEPS Features
- PhilGEPS includes a Virtual Store, enabling online ordering for registered Procuring Entities.
- An Electronic Payment system facilitates payments for goods via the Virtual Store.
- The Gen-Payment process supports the generation of purchase orders aligned with the Government of the Philippines’ guidelines.
Certificate of Registration and Membership
- Maintaining current Class “A” eligibility documents is crucial for updating the Certificate of Registration and Membership.
- Disqualification risks exist for bidders who conceal, falsify, or misrepresent their eligibility documents.
Sanctions for Misconduct
- Severe misconduct includes unauthorized bid access, information disclosure, hacking, and any act breaching PhilGEPS security.
- Administrators, employees of service providers, or private parties involved in any misconduct face sanctions.
Observer Participation
- Authorized observers can monitor procurement processes online but neither have direct nor indirect interests in the contracts.
- Observers invited by the BAC cannot vote during procurement meetings.
Security and Integrity Measures
- PhilGEPS employs robust security features such as firewalls and conducts periodic security tests to maintain system integrity.
- Meetings involving procurement decisions can occur through various technologies as long as a quorum is established.
Procurement Regulations Overview
- Covers rules for bidding, award, implementation, and termination of contracts.
- Sections outline specific procedures for bidding, contract notice, performance security, and contract execution.
Bidding Process
- Failure of bidding is addressed in Section 36, highlighting criteria for bid submission.
- Single calculated rated and responsive bid submission is emphasized for streamlined comparisons.
Contract Award and Implementation
- Section 37 details the notice and execution of award after the bidding process.
- Performance security requirements are defined in Section 39 to ensure contractor reliability.
- Failure to enter into a contract leads to ramifications outlined in Section 40, potentially affecting future bids.
- Provisions for contract implementation and termination are detailed in Section 42.
Domestic and Foreign Procurement
- Guidelines for procuring both domestic and foreign goods are stated in Section 43, ensuring compliance with local laws.
- Preference for domestic entities has been abolished as per Commonwealth Act No. 138, recent policies now focus on fair competition.
Provincial Project Bidding
- Sections 44 and 45 outline the specific bidding processes for provincial projects, including qualifications for provincial bidders.
Equipment Leasing Regulations
- Section 46 establishes rules regarding lease contracts for computers and various types of equipment.
Disclosure of Relationships
- Section 47 mandates full disclosure of any relationships that could affect procurement transparency.
Alternative Methods of Procurement
- Discussed in Sections 48-51, covering various alternative procurement methods such as limited source bidding and direct contracting.
- Defines terms related to domestic entities and foreign bids, including criteria for manufacturing and citizenship requirements.
Procurement Guidelines and Procedures
- The Annual Procurement Plan (APP) must align with approved yearly budget and priorities.
- Section 7.3 outlines detailed steps for APP preparation, ensuring a clear procurement strategy.
- Project Procurement Management Plans (PPMPs) must be developed by implementing units, detailing procurement methods and schedules.
Outsourcing and Coinciding Contracts
- Allows outsourcing of procurement tasks if the procuring entity lacks capability, with clear guidelines for collaboration with other government agencies or private agents.
PhilGEPS and Electronic Procurement
- All procuring entities must register with PhilGEPS for online access to procurement documents.
- The use of electronic data transmission is emphasized for efficiency and clarity in procurement activities.
Pre-bid Conference Protocols
- Pre-bid conferences follow strict guidelines to ensure participation and clarity among bidders.
- Clarifications and amendments to the bidding process are documented and communicated electronically to maintain transparency.
Compliance and Regulatory Oversight
- GPPB authorized to approve technological improvements in procurement processes, ensuring regulations adapt to modern practices while remaining compliant with existing laws.
Definitions Related to Procurement
- Domestic Entity: A citizen or sole proprietor from the Philippines, or a partnership/corporation with at least 75% ownership by Filipinos, engaged in business for at least five consecutive years prior to the bid invitation.
- Executive Agreements: International agreements that do not require legislative ratification.
- Expendable Supplies: Articles consumed within one year or having a decreased value after one year of use, such as medicines and stationery.
- Foreign Bid: Offers for articles not manufactured in the Philippines or not predominantly using domestic materials.
- Foreign-funded Procurement: Acquisition of goods or services by the Government of the Philippines (GoP) funded by foreign loans or grants.
- Philippine National: A citizen or entity organized under Philippine laws with a minimum of 60% Filipino ownership.
- Procurement: Acquisition of goods, consulting services, and infrastructure projects by the procuring entity, including leasing of goods and real estate.
Procurement Structure and Regulations
- Procuring Entity: Includes branches of the GoP, such as agencies and instruments involved in procuring goods and services.
- Treaties: International agreements entered into by the GoP that require legislative ratification.
- Universal/Commercial Banks: Banks authorized under the General Banking Act of 2000.
Procurement Process Standardization
- The procurement process aims to ensure transparency and consistency through the development of generic manuals and standard documents.
- Procuring Entities are required to use Generic Procurement Manuals and Philippine Bidding Documents for all procurement activities.
PhilGEPS Overview
- The Philippine Government Electronic Procurement System (PhilGEPS): A centralized platform for posting procurement opportunities, awards, and notices.
- Features include electronic bulletin boards for transparency and access for procuring entities.
- Mandatory registration for all procuring entities to facilitate online procurement processes.
Compliance and Security
- The GPPB certifies compliance with procurement requirements and can delegate tasks to capable agencies.
- Security measures for PhilGEPS include firewalls and regular testing to prevent breaches and unauthorized access.
- Observers authorized by the BAC can monitor online procurement proceedings, provided they have no vested interest in the contract.
Pre-bid Procedures
- Pre-bid conferences follow established regulations, allowing electronic requests for clarification.
- Amendments or clarifications must be posted as Supplemental/Bid Bulletins on PhilGEPS to be formalized.
Misconduct and Penalties
- Serious misconduct, such as unauthorized bid disclosure or hacking, leads to significant sanctions in accordance with Civil Service rules.
- Sanctions apply equally to public officials, service provider employees, or private parties involved in illegal activities during bidding.
Recommended Tech Features for Procurement
- Electronic payment systems must comply with applicable laws.
- All electronic procurement systems must ensure secure and virus-resilient functionality, including provisions for electronic signatures and back-up processes.
Government Procurement Overview
- The 2016 Revised Implementing Rules and Regulations (IRR) approved by the Government Procurement Policy Board (GPPB) effective from 28 October 2016.
- Applies to all government procurement across various branches, agencies, and local government units (LGUs).
Sections of the Procurement Regulations
- Includes numerous sections focusing on shopping, negotiated procurement, and terms for alternative methods.
- Establishes a protest mechanism for decisions by the Bids and Awards Committee (BAC) and strategies for resolving disputes.
Contract Evaluation and Prices
- Defines key procurement terms such as Approved Budget for the Contract (ABC), bid, and bidder.
- ABC refers to the budget approved by heads of procuring entities, applicable to national agencies, GOCCs, GFIs, and LGUs.
Special Procurement Processes
- Emergency procurement allows timely delivery of goods and services under specific circumstances without delay.
- Framework Agreements ensure inclusion in Annual Procurement Plans (APP) to streamline procurement processes.
Conflict of Interest and Integrity
- Emphasizes the need for compliance with relevant laws and regulations to maintain transparency and integrity in procurement.
- Provisions for penalties and offenses are outlined to deter corruption and misconduct in procurement activities.
Electronic Procurement System
- PhilGEPS serves as a centralized electronic bulletin board for procurement postings, ensuring accessibility and visibility of opportunities.
- Electronic systems must meet minimum requirements for security, user authentication, and compliance with existing laws.
Settlement of Disputes
- Arbitration and appeals processes are established for handling procurement disputes, ensuring fair and unbiased resolutions.
- Regular courts are designated for certiorari in specific situations regarding procurement issues.
Compliance and Regulatory Framework
- International treaties or agreements may take precedence over the IRR in case of discrepancies, highlighted to maintain legal consistency in foreign-funded projects.
- Annual Procurement Plan must align with the approved budget, facilitating efficient procurement activities and financial accountability.
Roles and Responsibilities
- The head of the procuring entity (HoPE) is responsible for approving budgets and overseeing procurement adherence to regulations.
- The BAC plays a crucial role in managing the procurement process while ensuring compliance with rules and facilitating transparent bidding.
Civil Liability and Administrative Sanctions
- Civil liability arises upon conviction, impacting legal repercussions for involved parties.
- Liquidated damages may be imposed for breaches as stipulated in specific regulations.
Legal Provisions on Administrative Sanctions
- Administrative penalties can be imposed for violations, outlined in detailed rules.
- Preventive suspension serves as an initial measure before formally addressing misconduct.
Legal Assistance for BAC Members
- BAC (Bids and Awards Committee) members may receive private legal assistance when needed.
- Indemnification provisions protect BAC members from certain liabilities incurred while performing their duties.
Final Provisions of the IRR
- Amendments to the implementing rules and regulations can be proposed and enacted as necessary.
- Repealing clauses nullify previous laws or regulations that are inconsistent with the new provisions.
- A separability clause ensures that if one provision is invalidated, the rest remain effective.
Implementation Timeline
- The 2016 revised implementing rules were approved on August 9, 2016, and took effect on October 28, 2016, following publication.
Scope and Application of the IRR
- The IRR applies to all branches, agencies, and instrumentalities of the Government of the Philippines, including GOCCs and LGUs.
- International treaties prevail over IRR provisions in case of conflicts regarding procurement processes.
Foreign-funded Procurement Guidelines
- Foreign-funded projects must adhere to RA 9184 and the IRR, emphasizing competitive bidding as the default procedure.
- Agencies may engage service providers for electronic procurement if they comply with several specified requirements.
Features of the PhilGEPS
- PhilGEPS includes a centralized electronic bulletin board for procurement announcements and awards.
- The electronic catalog allows for direct procurement of specific items without competitive bidding under certain conditions.
Electronic Procurement System
- The system supports features such as electronic bid submission, electronic payment, and online ordering through a virtual store for registered entities.
- Security measures, including virus resilience and electronic signature capabilities, are essential for all electronic procurement processes.
Responsibilities of the BAC
- BAC conducts various functions including advertising bids, determining bidder eligibility, and evaluating bids.
- They also recommend contract awards and handle post-qualification proceedings and reconsideration requests.
Terms and Functions of BAC Members
- BAC members serve a one-year term, renewable at the head of the procuring entity’s discretion.
- Replacement of members occurs for causes such as resignation or death, with specific provisions for temporary replacements during leave or suspension.
Technical Working Group Involvement
- BAC can create Technical Working Groups comprising experts to assist in reviewing technical specifications and procurement processes.
Government Procurement Policy Board Membership
- Chairperson: Hon. Amenah F. Pangandaman, Secretary of the Department of Budget and Management
- Alternate Chairperson: Hon. Arsenio M. Balisacan, Secretary of National Economic and Development Authority
- Members include:
- Hon. Juan Edgardo M. Angara, Secretary of Department of Education
- Hon. Raphael M. Lotilla, Secretary of Department of Energy
- Hon. Ralph G. Recto, Secretary of Department of Finance
- Hon. Teodoro J. Herbosa, Secretary of Department of Health
- Hon. Ivan John E. Uy, Secretary of Department of Information and Communications Technology
- Hon. Benjamin C. Abalos Jr., Secretary of Department of the Interior and Local Government
- Hon. Gilberto C. Teodoro Jr., Secretary of Department of National Defense
- Hon. Manuel M. Bonoan, Secretary of Department of Public Works and Highways
- Hon. Renato U. Solidum Jr., Secretary of Department of Science and Technology
- Hon. Alfredo E. Pascual, Secretary of Department of Trade and Industry
- Hon. Jaime J. Bautista, Secretary of Department of Transportation
- Hon. Joel Joseph S. Marciano Jr., Director General of Philippine Space Agency
- Dr. Fiorello R. Estuar, Private Sector Representative
Revised Implementing Rules and Regulations of Republic Act No. 9184
- Updated as of July 19, 2024, these rules govern the procurement process in the Philippines.
- Effective date: Took effect 60 days after publication on August 29, 2016.
Scope and Application
- Applicable to all branches and agencies of the Government of the Philippines (GoP), including:
- Government-owned and controlled corporations (GOCCs)
- Government financial institutions (GFIs)
- State universities and colleges (SUCs)
- Local government units (LGUs)
- Foreign-funded procurements also adhere to R.A. 9184 and its IRR unless specified otherwise by treaties or agreements.
Procurement Definitions
- Bidding Documents: Issued by procuring entities, providing details for prospective bidders.
- Bids and Awards Committee (BAC): Responsible for overseeing procurement processes.
- Competitive Bidding: An inclusive procurement method involving multiple steps such as advertisement and evaluation of bids.
Consulting Services
- Refers to specialized external technical expertise required for government projects, encompassing various services like advisory, feasibility studies, and construction supervision.
Electronic Procurement Features
- The Philippine Government Electronic Procurement System (PhilGEPS) centralizes procurement processes.
- Key features:
- Central electronic bulletin board to post procurement opportunities and notifications.
- Ensures compliance with security and electronic payment regulations.
Compliance Requirements
- Service providers must meet specific criteria, including:
- Adherence to procurement laws.
- Connectivity with PhilGEPS for bid opportunities.
- Capability for secure electronic submissions and processing.
Additional Guidelines and Appendices
- Comprehensive guidelines covering various aspects, like procurement timelines, methodologies, specific services, and community participation.
- Includes provisions for electronic bidding and procurement of essential goods and services, such as security and janitorial services, infrastructure, and pharmaceuticals.
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Description
This quiz explores the definitions and characteristics of domestic entities in the Philippines. Participants will learn about various types of individuals and entities that offer products or supplies, whether unmanufactured or manufactured. Test your knowledge on the legal classifications within the context of Philippine commerce.
