PGR Quick Reference Guide

• This is the PGR (Postgraduate Research) Quick Reference Guide

Getting Started

• Contact both Principal and Second Supervisors early
• If there is no Second Supervisor, ask your first supervisor to appoint one or contact the PGR Administrators at [email protected]
• Enrol in the 'PGR Information JWSE' page on Moodle, using the enrolment code "goodwork"
• All guidance documents are saved on the Moodle page
• Familiarise yourself with the PGR Code of Practice
• Contact the School PGR Administrators for administrative questions

PhD School Funds

• PhD students can request a standard School Laptop at the start of their studies
• Laptops are for the entire PhD, and requesting one early in year 1 is encouraged
• Students with research support costs via a research project can use those funds for a laptop
• Students without external research support funds can get up to £1,500 for conference attendance/research visits
• Approval must be granted in advance of incurring any cost
• If a student does not request a School laptop, they may be allocated an increased travel allowance subject to availability of funds
• Detailed information is available on the PGR Information page on Moodle

Requesting a Laptop

• School laptops can be requested by completing the Teams Form: https://forms.office.com/e/NPz58hE0Zj
• The lead time from requesting to receiving a laptop is approximately 3 weeks
• Once configured and ready for collection, you will receive an email from an IT staff member with a 30-minute collection slot
• The collection point is the Tech Bar in the James Watt North building

Requesting Desk Space

• There is a mandatory safety induction course that must be completed before requesting desk space
• Safety induction course: https://moodle.gla.ac.uk/course/view.php?id=36307
• Once you have completed the course, submit a request for desk space
• Desk space request link: https://glasgow.saasiteu.com/Modules/SelfService/#serviceCatalog/request/1A96F01820A04DF8B4FA868D7D675024
• The School Facilities Team will fulfill your request

Researcher Training Courses

• There are 4 Moodle based mandatory courses to complete in year 1
• Link for PGRs - Getting Started with PGR Development - Mandatory Courses: University of Glasgow - MyGlasgow - Research and Innovation Services - Researcher Development
• Students in the School of Engineering do not need to complete the 'Introduction to GDPR' course
• All Researcher Development training will be booked through a system called ‘Inkpath'
• Inkpath link: https://glasgow.inkpath.co.uk/
• Mandatory courses are in the 'Self Study' section where there is a link to the relevant Moodle page

Annual Progression Review (APR)

• PGR students undertake an Annual Progression Review (APR) in years 1 to 3
• Within the School of Engineering there are two APRs scheduled each year in Spring and Autumn
• PhD start date of 1 May - 30 November has an APR schedule of Spring
• PhD start date of 1 December - 30 April has an APR schedule of Autumn
• The APR submission deadline and review meeting dates will be emailed and posted on Moodle around 3 months before your submission deadline
• The APR meetings are held over a 2-or 3-week period in June or October each year
• Further details including a training guide can be found at the following link: University of Glasgow - Research - Our research environment - Support and Development for Postgraduate Researchers - PGR Code of Practice - Annual Progress Review
• Guidance notes on the PGR Information Moodle site

Annual Leave

• PGR students are entitled to 8 weeks annual leave including public holidays
• Contact your supervisor for approval with as much notice as possible, and record the approved leave dates in your Student Centre on Mycampus
• International students on a Tier 4/Student visa should also send a confirmatory email with the agreed dates to the PGR Administrator at [email protected]

PGR Profile

• You can elect to have your name and profiles visible on the University website
• Provide consent to comply with data protection laws via this Teams Form: https://forms.office.com/r/ePraPJKWbB
• Click the 'Sign up for your PGR Profile' which will enable your name and thesis title to be populated as it appears on your Mycampus record and for a basic profile to be created: https://www.gla.ac.uk/myglasgow/staff/webpublishing/help/tutorials/pgprofile/
• The supervisor section will be populated by information from Mycampus linking to your supervisor's staff profile

Sickness Reporting

• Medical related leave for less than two weeks must be logged in your Student Centre on MyCampus, and you should also inform your supervisor

Leave of Absence

• For periods of leave of 2 weeks of more, refer to the information on ‘Leave of Absence' in the PGR Code of Practice
• Find a Leave of Absence Application Form in the PGR Information Moodle site
• Also contact your supervisor or the PGR Administrator to discuss any implications for your student visa

Useful Links

• Counselling Service and self-help resources: University of Glasgow - MyGlasgow - Counselling & Psychological Services
• GP Service: The Barclay Medical Centre, University of Glasgow: Barclay University – GP Practice in University of Glasgow (universitybarclay.com)
• International Student Support: University of Glasgow - International students - International student support
• Student Representative Council: About SRC (glasgowunisrc.org)

Useful Contacts

• School Admin: [email protected] (Julia Deans and PGR Assistant to be recruited soon) for all admin issues
• PGR School Convenor: Prof Marc Sorel for advice on supervisory matters or general academic support and advice
• PGR Academic Division Reps, for advice on supervisory matters or general academic support and advice:
  • Autonomous Systems and Connectivity: Dr Craig White & Prof. Lei Zhang
  • Biomedical Engineering: Dr Alasdair Clark & Dr Cristina Gonzales-Garcia
  • Electronics & Nanoscale Engineering: Dr Giorgos Georgiou & Dr Mark Scullion
  • Infrastructure and Environment: Dr Ankush Aggarwal
  • Systems, Power and Energy: Dr Daniel Mulvihill & Dr Ying Liu
• Graduate School: [email protected] for student letters, EPSRC Scholarship queries, and general advice if the School PGR Admin Team are unable to assist